Finance Manager

2 weeks ago

Bicester, United Kingdom Hardlyeverwornit.com Full time

Job Summary and Main Purpose


To take responsibility for all aspects of the finance function, ensuring strong control systems deliver commercial, timely and accurate financial information to all users in the business enabling appropriate monitoring and control.   In so doing ensure that IT solutions are relevant, controlled, managed and are cost-effective.

To support the Managing Director on a day-to-day basis and ensure a customer-focussed culture, support for buyers and with a strong emphasis on driving sales and profitability with managed cash flow.

To ensure that the business meets all of its legal, statutory and taxation requirements, including with and complies with requirements in all areas of company law.

To support the values, beliefs and aims of HEWI


Principal Duties and Responsibilities 


Financial

• Ensure that the purchase, sales and nominal ledgers are maintained correctly and daily and closed off monthly according to an agreed timetable

• Check that all financial information in the back office system, the internal financial system, is correctly created in to a journal format each month, and check for complete accuracy and report on anomalies

• Ensure at month-end that all internal sales information has been posted to Xero

Ensure at month-end that all internal sales returns information has been posted to Xero

• Ensure that all relevant balance sheet and P&L accounts are reconciled monthly and agreed to source data where appropriate

• Prepare detailed monthly management accounts to an agreed format and to an agreed timetable

• Prepare weekly cashflow reports and identify any expected shortfalls up to 6 months ahead

• Check VAT returns on a monthly basis from Xero, and ensure that the final submitted quarterly VAT return is made without errors 

• Monitor all external debtors with the relevant sales personnel and ensure unpaid amounts are followed up promptly and payment collected

• Monitor all external customer creditors and check these to the financial system source data and ensure payments to these customers are made to the agreed timetable and with the appropriate deductions.  Ensure any and all anomalies are promptly followed up and resolved.

Monitor all external creditors and ensure that these are paid according to agreed terms and against approved invoices, approval having been made by appropriately authorised personnel

• Monitor all carriage, gas, electricity, water and waste, ensuring that best value is being achieved on costs

• Ensure that strong financial control systems exist, and maintain and improve these continually, in order to protect the company’s assets and to minimise the risk of abuse and fraud

• Support the management team with appropriate financial analyses as required

• Run the Monthly payroll and ensure that all joiners, leavers and changes are appropriately included on the Monthly reconciliation and agreed and signed off by the Managing Director BEFORE finally processing payroll.

Ensure that PAYE and NI and Pension payments are made on a monthly basis and on time

• Ensure the maintenance and monthly updating of a fixed asset register, ensuring that redundant items are retired appropriately

• Monitor and report on capital purchases against budget

• Ensure that all items purchased, both capital and expense, are extensively negotiated to gain best possible terms, have the appropriate purchase order, and are appropriately approved prior to placing an order and making the payment

• Ensure responsible use of petty cash and company credit cards

• Work with the Managing Director and, with input from all the relevant management, to  create an annual budget comprising integrated P&L, cashflow and balance sheet, together with half-yearly updates



Operations

• Share and explain actual financial information to the management team weekly and monthly

• Ensure continuous development and preparation of daily, weekly and monthly KPIs for each operating team and directly report back to the Managing Director on results and exceptions

• Support all areas of the organisation in planning projects clearly identifying the return on investment of projects and service delivery.

• Maintain central records of the organisation’s contracts and monitor renewal dates ensuring that best value is continuously achieved.

• Prepare periodic review of internal financial and other control systems as required by the document summarising these



I.T.

• Ensure that a register of all hardware, software licenses, network cabling and other IT systems is maintained

• Ensure that the integrity and security of all internal IT systems are constantly monitored for cyber-attack

• Manage risk management and testing of business continuity ensuring security of data, network access and backup systems.

• Ensure that the business meets all ongoing requirements of General Data Protection Regulation. 


Leadership

• Be a proactive and contribute to team meetings, collaborative projects and supporting colleagues where necessary. 

• Lead on best standards and practices and actively promote the vision, purpose, culture and values of HEWI

• Provide effective finance team management and support to finance team members by carrying out a comprehensive induction, regular one to one meetings and training reviews

• Ensure that all team members are clear on their responsibilities within the team and that all concerns are promptly investigated, documented and resolved 

• Continually develop, monitor and review effective Standard Operating Procedures for your team. 






PERSON SPECIFICATION


Qualifications and Experience

Essential

• Strong leadership skills 

• ACCA, ACA or CIMA - qualified ideally, but experience rather than qualification also suitable

• Extensive experience of timely and accurate management accounting and reporting

• Experience of recruiting, managing and developing a finance team of diverse talents and experience

• Experience of IT management

• Strong abilities to monitor and manage cashflow on a daily, weekly and monthly basis

• Extensive experience of developing, monitoring and managing budgets

• Experience of procurement and managing suppliers and contracts

• Experience of dealing with customer concerns, buyer concerns and complaints with the ability to manage expectations and demonstrate the highest level of customer service and professionalism 

• Experience of managing a team including recruitment, induction, training and development and staff performance reviews

 

• Confident and advanced user of Microsoft Excel and accounting systems – Xero helpful

• Practical IT skills


Desirable

• Experience of working in the retail sector helpful but not essential 


Skills and Attributes

• Commitment to the highest standards of accuracy and attention to detail

• Excellent communication and inter-personal skills

• Highly organised and systematic work processes

• Positive & flexible approach to the job and able to work outside normal working hours as required, including occasional weekends.

• Ability to demonstrate initiative and sound judgement

  • Resilient and able to organise and balance priorities effectively

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