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Travel Administrator

2 months ago

Silverstone, United Kingdom Aston Martin F1 Team Full time

We have a new opportunity to be part of the Travel Operations team in the role of Travel Administrator on a 14 month Fixed Term Contract.


In this role you will be required to:

Support the administration of travel booking in accordance with the Company’s Travel & Expenses policy, ensuring adherence to travel request cut-off dates, and the supporting Travel Request procedure.

  • Deliver on customer experience; provide support and assistance on travel related queries, dealing with these promptly.
  • Administering expenses and per diems for the Race Teams, ensuring accuracy and timely processing in line with payroll cut-off dates.
  • Monitoring of Travel Vaccinations - ensuring travelling team members are up to date with vaccinations and maintaining accurate records.
  • Arrangement of Visa Applications and any other travel documents for Race and Test events as and when required.
  • Arrangement of passport renewals and applications as and when required.
  • Assist with Race Team and Company Travel administration within required timescales.
  • Communicate travel entry requirements for Race and Test events and any Ad Hoc Travel.
  • Management of International Driving permits - keeping a record of who holds these and renewal dates. Complete timely renewal applications to ensure driving continuity.
  • Processing new starters, obtaining their travel documents and personal information; recording on the central travel system.
  • Assist Finance dept. with data analysis, budget support, invoicing & coding.
  • Maintaining strong communications within the Travel team, and outside of the team, making sure stakeholders are communicated to in a timely and clear manner.
  • In conjunction with the Travel Manager & Travel Coordinator, actively contribute to the continuous improvement of travel processes and procedures, ensuring they remain relevant and effective.
  • To chair, attend and proactively participate in meetings as required.
  • To work proactively, responsibly and professionally at all times and to respect and comply with the company’s reporting structure.
  • To maintain and develop skill levels to industry standard and maintain current and thorough working knowledge of relevant regulations.
  • Any other duties as reasonably requested aligned to you job role.


Key skills:

  • Demonstrable administration experience.
  • Travel administration experience desirable, not essential.
  • Microsoft applications experience essential.
  • Excellent organizational and prioritisation skills.
  • Exceptional attention to detail.
  • Outstanding communication and interpersonal abilities at all levels, both internally and externally.
  • To be self-motivated and to motivate others to thrive in a challenging environment.
  • Ability to calmly and confidently work under pressure to achieve targets and deliver results within required timescales.
  • To communicate effectively, positively and respectfully with all colleagues.
  • To have a flexible attitude and ability to work as part of a team in a demanding and rapidly changing environment.
  • Be results orientated and be confident in your decision-making skills.
  • Be enthusiastic and versatile and be able to build, develop and maintain good working relationships with colleagues.
  • Excellent computer literacy, including Excel, word, Microsoft smart- sheet.
  • Ability to demonstrate a clear understanding of and commitment to Health & Safety.
  • Ability to calmly and confidently work under pressure to achieve targets and deliver results within required timescales.
  • To have a flexible attitude and ability to work as part of a team in a demanding and rapidly changing environment.


Embark on a journey with Aston Martin Aramco® Formula One Team to reshape history at our brand new state-of-the-art, sustainable campus based in Northamptonshire. We blend our rich heritage with innovation, bringing new energy to the sport and a determination to challenge the status quo. Fuelled by fresh investment and commitment, we're poised to dominate the track and establish ourselves as a competitive force. To succeed on this mission, we're looking for talented individuals who share our passion for racing and drive for success.


Not only will you be part of a high-performing and collaborative team, you will also benefit from a competitive package which includes a discretionary bonus scheme, contributory private health care and personal pension plan, life assurance, TEDSgroup childcare benefits, cycle-to-work scheme, tech scheme, and a car scheme. Additionally, we have an upcoming on-site gym with fitness, spin and yoga classes, and a new restaurant offering indoor and outdoor dining.


Join us in an exciting and rewarding environment, where you'll play a crucial role in shaping Aston Martin's legacy in motorsport - apply now and be part of the racing revolution

Aston Martin Formula One Team is committed to attracting, recruiting, and retaining the most talented individuals, regardless of age, disability, gender identity, gender expression, gender reassignment, marital or civil partnership status, pregnancy or maternity, race, religion, belief, sex or sexual orientation. We strive to be a Team that reflects all the communities with which we engage around the world through diversity in the workplace and promoting an inclusive culture in which all team members are respected, empowered and valued.


Aston Martin Aramco® Formula One Team is committed to making sure our selection methods are fair for all. If you would like to request that reasonable adjustments are made, please complete our Request for Reasonable Adjustments form here.