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Compliance and Supplier Administrator

2 months ago

England, United Kingdom RED Engineering Design Full time

Compliance and Supplier Administrator - London, Bicester or Newcastle, 12 Months Fixed Term Contract


RED are an expanding international M&E consultancy, with a proven track record in low energy design, focused on providing excellent design solutions to clients.


Through our market leading technical expertise, we enable the world’s digital infrastructure and develop the built environment whilst also helping clients realise ambitious plans for zero carbon-built environments. We cover the entire life cycle of any building project, with our broad capability offering saving our clients time, money, and effort.


Our approach is centred around listening to our clients and interacting energetically with our fellow project stakeholders. We add value with our people, client service ethos, global delivery strategy, technical ability, and attitude.


We now seek a Compliance and Supplier Administrator to be based out of our London, Bicester or Newcastle office on a 12 Months Fixed Term Contract.


Role Responsibilities:

Providing support to Head of Management Systems & Compliance and undertaking daily administrative tasks to assist with the smooth running of the department.


Supplier Administration:

  • Main point of contact for supplier administration in the UK/Europe
  • Performing supplier pre-qualification and onboarding activities (including credit, ethics and reference checks)
  • Performing supplier renewals for the existing database of approved suppliers
  • Supplier set up on Salesforce and SAP
  • Liaising with suppliers and internal teams to resolve general queries related to onboarding and ongoing management
  • Maintaining the company’s database of approved suppliers
  • Preferential supplier analysis/reporting
  • Identify and support with continued process improvements


Compliance Administration:

  • General administrative support to Head of Management Systems & Compliance
  • Developing and updating spreadsheets, databases and registers as required to support activities
  • Internal communication analytic reporting and monthly internal newsletter


Role Requirements:

  • 2 - 5 years’ experience in a general administration related role
  • Good working knowledge / use of Office 365 Word / Excel / PowerPoint and Outlook
  • Knowledge of other applications including software-based project and CRM management systems
  • Previous supplier administration experience beneficial
  • Friendly, polite and helpful manner
  • Excellent organisation skills
  • Good time management skills
  • Good interpersonal and communication skills
  • Ability to prioritise own workload
  • Accuracy / Excellent attention to detail
  • Familiarity with business administration systems and processes
  • Hours flexibility (able to carry out overtime at short notice)
  • Excellent oral and written communication skills
  • Ability to work to tight deadlines
  • An understanding of international working and business administration within that of a global consultancy.


Benefits:

RED offers a variety of benefits, including but not limited to:

  • 23 days annual leave rising to 28 days annual leave over 5 years’ service
  • Holiday purchase and buy back scheme
  • Hybrid Working
  • Contributory company pension scheme
  • Healthcare Scheme via salary sacrifice (Company funded cover is dependant on level)
  • Non-contractual bonus awards
  • Training sponsorship
  • Charity volunteering leave
  • Wellness days/ initiatives.
  • Salary commensurate with experience.
  • Our people work in friendly teams with a collaborative approach and mentoring support from talented leaders.
  • We offer a comprehensive benefits package and are an equal opportunities employer.


*This role will ideally suit those with the right to live & work in the UK without restrictions, as we are unable to offer sponsorship at the present time.


Please note, this is a 12 Months Fixed Term Contract position.