P.A/Medical Secretary

2 weeks ago


Poole, United Kingdom Dorset HealthCare University NHS Foundation Trust Full time

Job summary

We have an exciting opportunity for a Secretary to join the Older Person's Inpatient Mental Health Team. This post is for 30 hours per week to support the Older Person's Service Lead, Inpatient Consultants and their wider team , trainees and non-medical prescribers, and the Therapies Lead.

You will take the lead for the administratively supporting the team; providing familiarisation for the trainee rotation and initial set up, attend and take notes at the weekly Multidisciplinary Team Meetings, organise clinical discussion meetings, support the timely completion of discharge summaries, reports and correspondence and support the Mental Health Act documentation processes.

You will need the ability to work accurately, at pace, whilst paying attention to detail and have an extensive knowledge of using the Microsoft Office Packages, along with an aptitude for learning and using computer based systems.

Main duties of the job

To take overall responsibility for the provision of a professional, efficient, and confidential secretarial service to the Service Lead, Consultants and Therapies Lead for Older People's Inpatient Mental Health Services within an environment of continuously developing demands.

To manage and maintain up-to-date electronic diary systems, entering any due dates and urgent reminders, to support effective use of the time, considering conflicting priorities and changing deadlines.

To take responsibility for the day-to-day management of all correspondence, including discharge summaries, ensuring all work items are monitored, progress tracked, and responses are received in advance of deadlines.

To coordinate a wide range of duties, including audio typing, attending the weekly MDT meetings, updating patient's electronic records, preparing, and distributing reports, minutes, agendas and other documents accurately and to deadlines. to take minutes of meetings as required; Disciplinary and Capability Hearings, Monthly Clinical Discussion Meetings and Therapy Leads Meetings.

About us

At Dorset HealthCare we're on a mission to empower people to make the most of their lives through our outstanding, joined-up healthcare services. We're a dynamic, forward-looking Trust, running 12 community hospitals, specialist inpatient facilities and a wide range of integrated community and mental health services for a population of almost 800,000 people.

We do things differently here - it's one of the reasons the CQC rated us 'outstanding' in 2019. It's also why 95% of patients across our services say they have a good or very good experience of our services and 89% of staff feel they can really make a difference. Whether you're looking to work with us in one of our bustling market towns, vibrant urban locations, thriving seaside spots, or among the rolling hills of Dorset, there are lots of ways you can make a difference in our communities.

Our 7,000-strong workforce is at the heart of what we do and our success is a testament to our brilliant people. We're all about building a workplace for the future, we believe in equal opportunities and we celebrate diversity. We're an inclusive workplace, where everyone is welcome, everyone can be authentic, and we are all encouraged to be the best version of ourselves.

Working with us you'll be part of a strong team, challenge yourself, build a career, and teach us what we don't know. And you'll be working towards our vision to be better every day through excellence, compassion and expertise in all we do.

Job description

Job responsibilities

For the main duties and responsibilities for this role please read the attached job description and person specification. When completing your application please ensure your supporting statement reflects the criteria set out in these documents by showing how your experience and skills apply to this post.

As part of our vision to have a skilled, diverse and caring workforce, Dorset HealthCare is working in partnership with The Princes Trust to support people getting into work, as part of this partnership, we are offering an employability service to support individuals between 16-30 years old with application writing, interview skills and other employment support. If you would like or know of anyone who would value this support please do contact

Person Specification

Education and Qualifications

Essential

5 GCSE's at grade C/Level 4 (or equivalent qualification or experience including English Language at Grade C/Level 4 or above. Level 3 or 4 NVQ qualification in Business Administration or Customer Care. ECDL qualification or equivalent.

Desirable

Degree Qualification

Experience

Essential

Experienced PA/Senior Administrator including experience in full range of PA duties. Experience of supporting senior managers and working with multi-disciplinary teams. Experience of providing project management administration, or co-ordination and support. Experience in document management, formatting, presentation, and control. Including filing systems and minute taking.

Desirable

Experience operating as a in the NHS.

Skills and Knowledge

Essential

Highly competent in the full suite of Microsoft Office packages: a combination of Word, Excel, PowerPoint, Access, Publisher, and Teams. A high level of business standards, with an ability to work accurately at pace whilst paying attention to detail. Demonstratable loyalty and experience in managing highly confidential and sensitive information. Excellent interpersonal skills and the ability to be assertive yet highly professional and co-operative. Ability to work independently, exercising judgement on appropriate actions and prioritise balancing competing demands. Ability to anticipate demands and pressure and develop solutions and actions independently through problem solving and forward-thinking approach.

Personal Qualities

Essential

Calm and focused. Reliable and positive Innovative and solution focussed.
  • Medical Secretary

    2 weeks ago


    Poole, United Kingdom Rosemary Medical Centre Full time

    We are looking for a part-time Medical Secretary to join our busy but friendly GP Surgery. This is a varied role and experience in a GP Surgery is preferable, however not essential, as training will be given. You must be reliable, have good IT skills, have attention to detail, be organised, a fast learner, and able to work under pressure. You must be a team...

  • P.a/medical Secretary

    2 weeks ago


    Poole, United Kingdom Dorset HealthCare University NHS Foundation Trust Full time

    We have an exciting opportunity for a P.A./Medical Secretary to join the Older Person's Inpatient Mental Health Team. This post is for 30 hours per week to support the Older Person's Service Lead, Inpatient Consultants and their wider team e.g., trainees and non-medical prescribers, and the Therapies Lead. You will take the lead for the administratively...

  • Medical Secretary

    2 weeks ago


    Poole, Poole, United Kingdom Shore Medical Group Full time

    Job descriptionShore Medical is a GP Super Partnership with 6 practices across Poole and Bournemouth. We aspire to offer exceptional care to our 58,000 patients and are innovative in our approach to developing new teams and pathways to ever improve how general practice is delivered. We have a friendly and supportive team of more than 200 staff, with over 40...

  • Medical Secretary

    3 weeks ago


    Poole, United Kingdom Poole Town Surgery Full time

    **Job summary** This position is to work 6hrs on a Monday and 6hrs on a Wednesday. You would be part of a team of 2 Secretaries. **Main duties of the job** The successful post holder will be responsible for undertaking a wide range of secretarial and administrative duties to support the practice. We are looking for a secretary who can work well...

  • Medical Secretary

    1 week ago


    Poole, United Kingdom Dorset HealthCare University NHS Foundation Trust Full time

    We are looking for a full time Medical Secretary to join the Poole Adult Community Mental Health Team based at Alderney Hospital. The Service provides assessment, diagnosis, treatment and support for adults of working age who have a severe and enduring mental health illness. The service is delivered in line with a recovery focused model in the Poole Central...


  • Poole, United Kingdom University Hospitals Dorset NHS Foundation Trust Full time

    We have an exciting opportunity for a Medical Secretary to join our UHD Respiratory Team at Poole Hospital. The post holder will be required to provide a full comprehensive and flexible secretarial service to the Respiratory Service within Medical Specialities. The post holder must be flexible and work alongside the other secretaries ensuring the workload...

  • Bank Medical Secretary

    3 months ago


    Poole, United Kingdom The Adam Practice Full time

    We are seeking to employ an experienced and enthusiastic Bank Medical Secretary, whom has a strong emphasis on providing quality secretarial support, good teamwork and flexibility, to join our established Medical Secretary team. These duties will be carried out in a professional manner and adhere to all Adam Practice protocols, policies and guidelines at...

  • Medical Secretary

    3 weeks ago


    Poole, United Kingdom Dorset HealthCare University NHS Foundation Trust Full time

    An exciting opportunity has arisen within Poole Community Mental Health Team, Older Persons for an experienced medical secretary to join the team on a part time basis for 18.75 hours per week. The service provides assessment, diagnosis, treatment and support for patients who have a severe and enduring mental health illness. We are seeking to recruit a...

  • Medical Secretary

    3 weeks ago


    Poole, United Kingdom Dorset HealthCare University NHS Foundation Trust Full time

    We require a Band 4 Medical Secretary to act as secretary to the Consultant Psychiatrist and team including maintaining an electronic diary of appointments, taking messages as appropriate, drafting correspondence/ replies and dealing with confidential information relating to patients and medical staff. This is a part time role, 20 hours per week. To...


  • Poole, United Kingdom University Hospitals Dorset NHS Foundation Trust Full time

    Are you searching for a rewarding new role? We've got an exciting opportunity for a medical secretary to join #TeamUHD in our respiratory service. Working alongside other secretaries in the team, you'll help to provide a full comprehensive and flexible secretarial service, ensuring workload is prioritised and completed in a timely manner. You'll need good...

  • Medical Secretary

    3 weeks ago


    Poole, United Kingdom The Adam Practice Full time

    **About us** The Adam Practice is a partnership of 16 GPs located across 4 surgeries in Poole, Dorset. This is an exciting opportunity to join our growing primary care team in a forward - thinking, innovative, general practice, which has a current CQC rating of ‘_Outstanding in Care’_. We are a professional, innovative, collaborative organisation and...


  • Poole, United Kingdom University Hospitals Dorset NHS Foundation Trust Full time

    Are you searching for a rewarding new role? We’ve got an exciting opportunity for a medical secretary to join #TeamUHD in our respiratory service. Working alongside other secretaries in the team, you’ll help to provide a full comprehensive and flexible secretarial service, ensuring workload is prioritised and completed in a timely manner. You’ll need...


  • Poole, United Kingdom University Hospitals Dorset NHS Foundation Trust Full time

    An exciting opportunity has arisen for a motivated and enthusiastic individual to join our Neurology Team as a Medical Secretary. You will be required to work to a high standard of accuracy, have excellent organisational skills and be able to demonstrate initiative in planning your own workload in a way that supports the Consultants and other medical...


  • Poole, United Kingdom University Hospitals Dorset NHS Foundation Trust Full time

    This is an exciting opportunity for an experienced Medical Secretary to join our gynaecology team at UHD. The post holder must be IT literate and ideally familiar with hospital computer systems including eCamis, EPR, and Soliton. Previous secretary experience is essential. **Required qualities include**: efficient, a capable communicator, team player,...


  • Poole, United Kingdom University Hospitals Dorset NHS Foundation Trust Full time

    This is an exciting opportunity for an experienced Medical Secretary to join our gynaecology team at UHD as part of a Job Share at 2 days per week. The post holder must be IT literate and ideally familiar with hospital computer systems including eCamis, EPR, and Soliton. Previous secretary experience is essential. **Required qualities include**: efficient,...


  • Poole, Poole, United Kingdom University Hospitals Dorset NHS Foundation Trust Full time

    An exciting opportunity has arisen for a motivated and enthusiastic Medical Secretary to join our UHD Therapy team working alongside Dietetic and Speech Therapy Teams.You will be required to work to a high standard of accuracy, have excellent organisational skills and be able to demonstrate initiative in planning your own workload in a way that supports the...


  • Poole, Poole, United Kingdom University Hospitals Dorset NHS Foundation Trust Full time

    This is an exciting opportunity for an experienced Medical Secretary to join our gynaecology team at UHD.The post holder must be IT literate and ideally familiar with hospital computer systems including eCamis, EPR, and Soliton. Previous secretary experience is essential.Required qualities include: efficient, a capable communicator, team player, organised,...


  • Poole, United Kingdom University Hospitals Dorset NHS Foundation Trust Full time

    A position has become available in the Oral and Maxillofacial team for a Support Secretary. The post will be ideally for full time with previous Secretary experience. It will involve a wide range of duties including: - Clinic typing (incl. audio typing) - Generic Consultant, Associate Specialists, Specialty Doctor, Registrars and Nurses typing - Provide...

  • Legal Secretary

    2 weeks ago


    Poole, Poole, United Kingdom Browns Recruitment Group Full time

    Our well-established client has a very exciting opportunity for a Conveyancing Secretary within their Conveyancing Department based at the Canford Cliffs Office.This role will suit an individual with previous Conveyancing experience, either Residential or Commercial and knowledge of the process from instruction to completion.You will be working within a...


  • Poole, United Kingdom University Hospitals Dorset NHS Foundation Trust Full time

    To take initiative in the organisation, administration and communication to minimise the demands upon the clinical team. Deal appropriately with telephone calls from GPs, patients, medical staff, nursing staff, hospital departments etc. Dealing with queries involving confidential documents regarding a wide variety of information, recognising when issues...