Medical Secretary

2 weeks ago


Poole, United Kingdom Rosemary Medical Centre Full time

We are looking for a part-time Medical Secretary to join our busy but friendly GP Surgery. This is a varied role and experience in a GP Surgery is preferable, however not essential, as training will be given.

You must be reliable, have good IT skills, have attention to detail, be organised, a fast learner, and able to work under pressure. You must be a team player but also be able to work under your own initiative.

The hours are Monday to Friday, 30 hours a week, from 8am to 2pm.

The salary is £22,368 to £24,400 pro-rata, dependent on experience.

**PLEASE NOTE THE CLOSING DATE FOR APPLICATIONS IS SUNDAY, 12TH MAY 2024.**

**JOB DESCRIPTION**:
**Overview of Position**

To provide a full range of secretarial support duties and administrative duties to the GP Partners. Act as the first point of contact for patients and staff alike in the distribution of these duties, including liaising with other Healthcare Professionals and Pharmacies. Provide holiday and sickness cover for other administrative duties as directed.

**Prescription Duties**

Ensure prescription requests are produced within the 24 hour timeframe, referring any anomalies to the GPs, using EPS (electronic prescribing service).

Undertake medication reviews as directed by the GPs, calling patients in for LTC reviews, blood tests etc.

Liaise with Pharmacies where required.

Action medication changes from Discharge Letters/Hospital Letters through the Document Workflow system.

Responsible for the monthly PPA (Prescription Pricing Authority) drugs reimbursement submission.

Action any prescription queries as required.

**Administrative Duties**

Responsible for completion/distribution of any Insurance Forms, ensuring a log is maintained and updated, including reconciliation of payments and chasing outstanding payments.

Responsible for SAR requests ensuring patient authorisation has been obtained.

Responsible for Document Workflow processing; uploading and processing electronic hospital letters/discharges and paper versions, entering any coding required to patients’ medical records, following the Document Workflow Protocol.

Undertake any ad hoc administrative duties as requested by the GPs, Deputy Practice Manager and Practice Manager.

**Secretarial Duties**

Action any secretarial/referral queries as required.

Ensure the e-referral worklist is checked and any rejections/responses dealt with appropriately as required.

Undertake any ad hoc secretarial queries as requested by the GPs, Deputy Practice Manager and Practice Manager.

**Additional Duties**

Undertake Fire Marshall Duties for the upstairs floors only.

Undertake any reasonable and appropriate duties as dictated by the GPs, Deputy Practice Manager and Practice Manager.

**Job Types**: Part-time, Permanent

Pay: £22,368.00-£24,400.00 per year

Expected hours: 30 per week

**Benefits**:

- Company pension
- On-site parking

Schedule:

- Monday to Friday

**Education**:

- GCSE or equivalent (preferred)

Work Location: In person

Application deadline: 12/05/2024
Reference ID: Medical Secretary


  • Medical Secretary

    2 weeks ago


    Poole, Poole, United Kingdom Shore Medical Group Full time

    Job descriptionShore Medical is a GP Super Partnership with 6 practices across Poole and Bournemouth. We aspire to offer exceptional care to our 58,000 patients and are innovative in our approach to developing new teams and pathways to ever improve how general practice is delivered. We have a friendly and supportive team of more than 200 staff, with over 40...

  • Medical Secretary

    4 weeks ago


    Poole, United Kingdom Poole Town Surgery Full time

    **Job summary** This position is to work 6hrs on a Monday and 6hrs on a Wednesday. You would be part of a team of 2 Secretaries. **Main duties of the job** The successful post holder will be responsible for undertaking a wide range of secretarial and administrative duties to support the practice. We are looking for a secretary who can work well...

  • Medical Secretary

    2 weeks ago


    Poole, United Kingdom Dorset HealthCare University NHS Foundation Trust Full time

    We are looking for a full time Medical Secretary to join the Poole Adult Community Mental Health Team based at Alderney Hospital. The Service provides assessment, diagnosis, treatment and support for adults of working age who have a severe and enduring mental health illness. The service is delivered in line with a recovery focused model in the Poole Central...

  • Bank Medical Secretary

    3 months ago


    Poole, United Kingdom The Adam Practice Full time

    We are seeking to employ an experienced and enthusiastic Bank Medical Secretary, whom has a strong emphasis on providing quality secretarial support, good teamwork and flexibility, to join our established Medical Secretary team. These duties will be carried out in a professional manner and adhere to all Adam Practice protocols, policies and guidelines at...

  • Medical Secretary

    3 weeks ago


    Poole, United Kingdom Dorset HealthCare University NHS Foundation Trust Full time

    An exciting opportunity has arisen within Poole Community Mental Health Team, Older Persons for an experienced medical secretary to join the team on a part time basis for 18.75 hours per week. The service provides assessment, diagnosis, treatment and support for patients who have a severe and enduring mental health illness. We are seeking to recruit a...

  • Medical Secretary

    4 weeks ago


    Poole, United Kingdom Dorset HealthCare University NHS Foundation Trust Full time

    We require a Band 4 Medical Secretary to act as secretary to the Consultant Psychiatrist and team including maintaining an electronic diary of appointments, taking messages as appropriate, drafting correspondence/ replies and dealing with confidential information relating to patients and medical staff. This is a part time role, 20 hours per week. To...


  • Poole, United Kingdom University Hospitals Dorset NHS Foundation Trust Full time

    Are you searching for a rewarding new role? We've got an exciting opportunity for a medical secretary to join #TeamUHD in our respiratory service. Working alongside other secretaries in the team, you'll help to provide a full comprehensive and flexible secretarial service, ensuring workload is prioritised and completed in a timely manner. You'll need good...

  • Medical Secretary

    4 weeks ago


    Poole, United Kingdom The Adam Practice Full time

    **About us** The Adam Practice is a partnership of 16 GPs located across 4 surgeries in Poole, Dorset. This is an exciting opportunity to join our growing primary care team in a forward - thinking, innovative, general practice, which has a current CQC rating of ‘_Outstanding in Care’_. We are a professional, innovative, collaborative organisation and...


  • Poole, United Kingdom University Hospitals Dorset NHS Foundation Trust Full time

    Are you searching for a rewarding new role? We’ve got an exciting opportunity for a medical secretary to join #TeamUHD in our respiratory service. Working alongside other secretaries in the team, you’ll help to provide a full comprehensive and flexible secretarial service, ensuring workload is prioritised and completed in a timely manner. You’ll need...


  • Poole, United Kingdom University Hospitals Dorset NHS Foundation Trust Full time

    An exciting opportunity has arisen for a motivated and enthusiastic individual to join our Neurology Team as a Medical Secretary. You will be required to work to a high standard of accuracy, have excellent organisational skills and be able to demonstrate initiative in planning your own workload in a way that supports the Consultants and other medical...


  • Poole, United Kingdom University Hospitals Dorset NHS Foundation Trust Full time

    This is an exciting opportunity for an experienced Medical Secretary to join our gynaecology team at UHD as part of a Job Share at 2 days per week. The post holder must be IT literate and ideally familiar with hospital computer systems including eCamis, EPR, and Soliton. Previous secretary experience is essential. **Required qualities include**: efficient,...


  • Poole, United Kingdom University Hospitals Dorset NHS Foundation Trust Full time

    This is an exciting opportunity for an experienced Medical Secretary to join our gynaecology team at UHD. The post holder must be IT literate and ideally familiar with hospital computer systems including eCamis, EPR, and Soliton. Previous secretary experience is essential. **Required qualities include**: efficient, a capable communicator, team player,...


  • Poole, Poole, United Kingdom University Hospitals Dorset NHS Foundation Trust Full time

    An exciting opportunity has arisen for a motivated and enthusiastic Medical Secretary to join our UHD Therapy team working alongside Dietetic and Speech Therapy Teams.You will be required to work to a high standard of accuracy, have excellent organisational skills and be able to demonstrate initiative in planning your own workload in a way that supports the...


  • Poole, Poole, United Kingdom University Hospitals Dorset NHS Foundation Trust Full time

    This is an exciting opportunity for an experienced Medical Secretary to join our gynaecology team at UHD.The post holder must be IT literate and ideally familiar with hospital computer systems including eCamis, EPR, and Soliton. Previous secretary experience is essential.Required qualities include: efficient, a capable communicator, team player, organised,...


  • Poole, United Kingdom University Hospitals Dorset NHS Foundation Trust Full time

    A position has become available in the Oral and Maxillofacial team for a Support Secretary. The post will be ideally for full time with previous Secretary experience. It will involve a wide range of duties including: - Clinic typing (incl. audio typing) - Generic Consultant, Associate Specialists, Specialty Doctor, Registrars and Nurses typing - Provide...

  • P.a/medical Secretary

    3 weeks ago


    Poole, United Kingdom Dorset HealthCare University NHS Foundation Trust Full time

    We have an exciting opportunity for a P.A./Medical Secretary to join the Older Person's Inpatient Mental Health Team. This post is for 30 hours per week to support the Older Person's Service Lead, Inpatient Consultants and their wider team e.g., trainees and non-medical prescribers, and the Therapies Lead. You will take the lead for the administratively...

  • Legal Secretary

    2 weeks ago


    Poole, Poole, United Kingdom Browns Recruitment Group Full time

    Our well-established client has a very exciting opportunity for a Conveyancing Secretary within their Conveyancing Department based at the Canford Cliffs Office.This role will suit an individual with previous Conveyancing experience, either Residential or Commercial and knowledge of the process from instruction to completion.You will be working within a...


  • Poole, United Kingdom University Hospitals Dorset NHS Foundation Trust Full time

    To take initiative in the organisation, administration and communication to minimise the demands upon the clinical team. Deal appropriately with telephone calls from GPs, patients, medical staff, nursing staff, hospital departments etc. Dealing with queries involving confidential documents regarding a wide variety of information, recognising when issues...


  • Poole, Poole, United Kingdom University Hospitals Dorset NHS Foundation Trust Full time

    To take initiative in the organisation, administration and communication to minimise the demands upon the clinical team.Deal appropriately with telephone calls from GPs, patients, medical staff, nursing staff, hospital departments etc.Dealing with queries involving confidential documents regarding a wide variety of information, recognising when issues should...


  • Poole, United Kingdom University Hospitals Dorset NHS Foundation Trust Full time

    Job summary To take initiative in the organisation, administration and communication to minimise the demands upon the clinical team. Deal appropriately with telephone calls from GPs, patients, medical staff, nursing staff, hospital departments etc. Dealing with queries involving confidential documents regarding a wide variety of information,...