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Pharmacy Administrator
3 months ago
Job summary
Pharmacy Administrator, Clinical Trials - Band 4 Fixed Term Contract - Sutton based
An exciting and unique opportunity has arisen for an enthusiastic, dynamic and self-motivated professional to join our clinical trials team at the Sutton site of the Royal Marsden.
You will be part of a team consisting of Pharmacists, Technicians and Assistants, who are always striving for excellence in all aspects of our work. We are working collaboratively as part of a Multi-Disciplinary Team to ensure we always deliver outstanding care to our patients.
This is an exciting time to join the Royal Marsden Hospital Clinical Trials Department. Our service is built around providing a high-quality service to our patients and staff of the Trust. The Oak Cancer Centre (a new, state-of-the-art treatment and research facility) opened in June 2023 in Sutton which will speed up the translation of world-leading research into breakthroughs in treatment and care, transforming the lives of cancer patients at The Royal Marsden and beyond.
The hospital has recently introduced the EPIC digital health record system and we are looking to use the full capabilities of this system to support the pharmacy teams and become a more efficient and truly paperless department.
Main duties of the job
The Job Description outlines the roles of the Clinical trials Pharmacy Administrator. You will be expected to complete a wide variety of administrational tasks including: assisting with implementation of paperwork, scanning, filing and coordinating documentation in both paper and electronic forms. You will also support dispensing all types of clinical trials prescriptions promptly and accurately as they pass through the clinical trials dispensary, ensuring that all trial protocols, standard operating procedures and current legislation are adhered to. Together with the team you will be responsible for ensuring that the trials service runs smoothly; this will include stock control, accurate record keeping and drug accountability of clinical trials, counselling patients, completing deliveries, archiving, liaising within a multi-disciplinary team and training colleagues in the dispensing of trials.
About us
The Royal Marsden NHS Foundation Trust is a world-leading cancer centre. Our role is to offer our patients the best cancer care available anywhere in the world, and to continue to make a global contribution to finding better ways of diagnosing and treating cancer. We employ over 4,500 staff in a diverse range of careers including nursing, medical, science, radiography, pharmacy, occupational therapy, finance and administrative services. We have two hospitals - one in Chelsea, London, and one in Sutton, Surrey - as well as a Medical Daycare Unit in Kingston Hospital.
At The Royal Marsden, we deal with cancer every day, so we understand how valuable life is. When people entrust their lives to us, they have the right to demand the very best. That's why the pursuit of excellence lies at the heart of everything we do.
At the heart of the hospital is our dedicated team. We offer a stimulating and dynamic working environment, a wide range of staff benefits, learning and development opportunities and clear career pathways. There are opportunities to work flexibly across a range of areas and specialities and we welcome flexible working requests from point of hire to support employees work life balance. We are looking for employees who aspire to excellence, share our values and can play a crucial role in our on-going achievements.
Job description
Job responsibilities
For further information on this role, please see the attached detailed Job Description and Person Specification
Administrative Tasks
To support the Pharmacy Clinical Trials Team (PCTT) with administrative tasks related but not limited to:
Assisting with the implementation of trial paperwork
Assisting with printing, scanning, photocopying and study related documents.
Maintaining pharmacy clinical trial site files, computer and written records in an organised manner
Ensuring filing is completed in a timely manner so all documents can be located easily (including paper manual worksheets from the aseptic unit, where applicable)
If required, process protocol amendments promptly and accurately ensuring that pharmacy guides are updated and new procedures are put in place if applicable.
Assisting with the reporting of temperature excursions
Clinical Trials Tasks
Accurate record keeping of clinical trial documentation
Ensuring storage condition records and accurate expiry records for clinical trials are kept up to date and archived for future reference
Monitoring stock levels, expiry dates & helping with stock discrepancies
Support Senior Pharmacy Technicians, Clinical Trials with ordering stock
To prepare the close down and archiving of essential pharmacy clinical trial documents in accordance with GCP regulatory requirements and pharmacy clinical trial SOPs.
Person Specification
Education/Qualifications
Essential
Good general education - GCSE level (Grade A-C in English and Maths) or Numeracy and Literacy functional skills Level 2 (or equivalent)
Desirable
NVQ level 2 in Pharmacy Practice and/or NVQ level 3/BTEC equivalent in Pharmaceutical Science Current certified ICH-GCP training Background in oncology Good understanding of medical terminology
Experience
Essential
Experience of working with databases Intermediate (or advance) level of using Microsoft Office application especially Microsoft Word and Excel Ability to be able to prioritise workload and meet deadlines as appropriate Previous experience of working in a hospital, pharmacy or medical setting
Desirable
Experience of working in an Administrative role with a proven track record of problem solving Experience of working in a busy environment working independently and exercising judgment and decision-making skills
Skills/Abilities/Knowledge
Essential
Ability to prioritise workload and adjust own work in light of unexpected events or changing priorities. To be able to use own initiative planning own work for the day/week and work unsupervised where appropriate. Excellent interpersonal & communication skills with the ability to communicate effectively (both orally and written) with all levels of health professionals. Ability to grasp new concepts quickly Ability to work effectively as part of a team and with staff at all levels Ability to handle sensitive information without comprising confidentiality or trust