Facilities Coordinator

2 weeks ago

Manchester, United Kingdom Booking.com Full time

Facilities Coordinator

Manchester 

The Workspace Services team has a great impact on the Employee Experience by making sure the Workplace is a healthy, happy and productive environment. Booking opened its new head office, the Booking Campus, in 2022. The Office Management team runs the day-to-day operations and participates in delivering all Workspace related services to our colleagues and visitors.

You will be part of the Campus Office Management team,led by the Senior Office Manager. You will work closely with two other Office Managers and all other roles within the Workspace Services team across Manchester and Amsterdam, such as Workspace specialists, contract managers, project managers and events leads.

This role operates at the intersection of hospitality and facilities services, and understands how to combine the best of both to fulfill stakeholder and company needs. The successful candidate should have a background in facilities and be able to bring this experience to the role, managing the relationship with an on-site engineer and overseeing the delivery of maintenance requirements across the Campus. The main goal is to ensure an efficiently run office and exceed desired colleague and customer experiences and expectations.

Tasks & Responsibilities  

The core tasks of the Office Manager are to set up, manage and ensure flawless and timely execution of all tasks, guidelines, processes and contracts that ensure an efficiently run office location(s). These include (but are not limited to):

● Day-to-day smooth-running of office(s)

● Pro-actively signal and report errors in services and/or building defects to ensure an office environment that fits the high standards according to agreements

● Vendor management on an operational level (incl. contact with contractors, the landlord and other tenants)

● Responsible for daily communication to all customers in the office(s) via Workplace and the ticketing system. React appropriately to queries raised and responsible for logging those queries into the ticketing system, assigning them to the right person, providing the customer with feedback on the status of handling and following up on the outcome.

● Cooperation and alignment on an operational level with Security, Finance, HR, Real Estate and IT Support.

● Make sure we follow the H&S guidelines and procedures

● Make sure we follow the Security guidelines and procedures

● Liaise closely with the other Office Managers in Amsterdam

● Signal improvements, new ideas, techniques, procedures, services or products and come with a proposal to the Senior Office Manager.

● In-house Event Support, supporting the event coordinator during in-house Events.

● Check and correct invoices from our suppliers and create PO’s in our finance system

● Maintain relationships with internal customers 

Skills & Experience: 

● Good knowledge of maintenance contracts, responsibilities of landlords and third party vendors and be able to discuss malfunctions on technical installations with suppliers

● Support in projects on technical requirements, aligned with facility operation and internal stakeholders

● Affinity with technical systems like: Building Maintenance System, climate, water, electrical, built-in packages, mechanical engineering

Benefits & Perks: Global Impact, Personal Relevance:

Booking.com’s total rewards philosophy is not only about compensation but also about benefits. Our rewards are aimed at making it easier for you to experience all that life has to offer — all the messy, beautiful, and joyful bits — on your terms. So you can focus on what really matters. We offer competitive compensation as well as thoughtful, valuable, and even fun benefits which include:

A great, brand new office to in the heart of Manchester Free breakfast and lunch  25 days’ paid holiday plus bank holidays (rising to 28 days after 3 years of service) Health & well-being benefits such as mental health support, access to health insurance, etc. Employer contribution pension  Industry-leading parental leave and adoption leave  Great discounts on accommodation, car rentals and other group benefits  From day one of your employment with us, we offer 22 weeks’ fully paid leave for all new parents, regardless of gender or the way you become a parent Carer’s leave. 10 days’ fully paid leave per year for colleagues who are caring for ill family members. Hybrid Working (UK): We believe in office attendance at least 40% of your time whilst empowering you with the flexibility to plan where to do your best work.

#ThinkInclusion: Wellbeing & Inclusion at Booking.com:

Inclusion, Diversity, Belonging, Wellbeing and Volunteering (IDBWV) have been a core part of our company culture since day one. This ongoing journey starts with our very own employees, who represent over 140 nationalities and a wide range of ethnic and social backgrounds, genders and sexual orientations. Take it from our Chief People Officer, Paulo Pisano: “At Booking.com, the diversity of our people doesn’t just create a unique workplace, it also creates a better and more inclusive travel experience for everyone. Inclusion is at the heart of everything we do. It’s a place where you can make your mark and have a real impact in travel and tech.” We will ensure that individuals with disabilities are provided reasonable adjustments to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to discuss any requirements. 

Booking.com is proud to be an equal opportunity workplace and is an affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We strive to move well beyond traditional equal opportunity and work to create an environment that allows everyone to thrive.

Career Development Opportunities

At Booking.com, we’re constantly growing and we want to provide resources to help grow your career. 

Free access to online learning platforms Development and mentorship programs to support career growth Access to trainings and workshops Team development opportunities 

Pre-Employment Screening:

 If your application is successful, your personal data may be used for a pre-employment screening check by a third party as permitted by applicable law. Depending on the vacancy and applicable law, a pre-employment screening may include employment history, education and other information (such as media information) that may be necessary for determining your qualifications and suitability for the position.

  • Facilities Coordinator

    4 weeks ago

    Manchester, United Kingdom Office Angels Full time

    **Facilities Coordinator** **Manchester City Centre** **£22,000 - £24,000 depending on experience** **Rotating shift pattern of 8-4, 9-5 and 10-6 - office based** Office Angels are delighted to be recruiting for a Facilities Coordinator based in Manchester City Centre. For this role we are looking for someone with facilities experience gained within a...

  • Facilities Coordinator

    1 month ago

    Manchester, United Kingdom Mace Operate Limited Full time

    Facilities Coordinator Ref: 29941 Manchester The Opportunity We are seeking a highly organized and detail-oriented Facilities Coordinator to join our team. As a Facilities Coordinator, you will be responsible for ensuring the smooth operations of our facilities and maintaining a safe and functional work environment for our employees. This role requires...

  • Facility Coordinator

    4 days ago

    Manchester, United Kingdom Victoria Baths Full time

    **Facilities Coordinator** **Salary £14,577 **(pro rata of F/T £24,294) **Part-Time **21 hours per week, flexible working mainly Mon - Fri We’re looking for a Facilities Coordinator to be part of our small and friendly team of eleven staff (three Facilities staff), starting in early summer 2024. **About us** Our goal is to is to ensure that Victoria...

  • Facilities Coordinator

    1 month ago

    Manchester, United Kingdom Mace Operate Limited Full time

    Facilities Coordinator Ref: 29941 ManchesterThe OpportunityWe are seeking a highly organized and detail-oriented Facilities Coordinator to join our team.As a Facilities Coordinator, you will be responsible for ensuring the smooth operations of our facilities and maintaining a safe and functional work environment for our employees. This role requires strong...

  • Facilities Coordinator

    4 weeks ago

    Manchester, United Kingdom Mace Operate Limited Full time

    Facilities Coordinator Ref: 29941 Manchester The Opportunity We are seeking a highly organized and detail-oriented Facilities Coordinator to join our team. As a Facilities Coordinator, you will be responsible for ensuring the smooth operations of our facilities and maintaining a safe and functional work environment for our employees. This role requires...

  • Facilities Coordinator

    2 weeks ago

    Manchester, United Kingdom Victoria Baths Full time

    **Facilities Coordinator** **Salary £14,577 **(pro rata of F/T £24,294) **Part-Time **21 hours per week, flexible working mainly Mon - Fri We’re looking for a Facilities Coordinator to be part of our team of three Facilities staff, to physically setup/takedown events, look after, clean, maintain and repair the building, and ensure all Health & Safety...

  • Facilities Coordinator

    2 weeks ago

    Manchester, United Kingdom Macro Full time

    Facilities Coordinator Ref: 29941 ManchesterScroll down to find an indepth overview of this job, and what is expected of candidates Make an application by clicking on the Apply button.The OpportunityWe are seeking a highly organized and detail-oriented Facilities Coordinator to join our team. As a Facilities Coordinator, you will be responsible for ensuring...

  • Facilities Coordinator

    1 month ago

    Manchester, United Kingdom Macro Full time

    Facilities Coordinator Ref: 29941 ManchesterQualifications, skills, and all relevant experience needed for this role can be found in the full description below.The OpportunityWe are seeking a highly organized and detail-oriented Facilities Coordinator to join our team. As a Facilities Coordinator, you will be responsible for ensuring the smooth operations of...

  • Facilities Coordinator

    2 months ago

    Manchester, United Kingdom Macro Full time

    Facilities Coordinator Ref: 29941 Manchester The Opportunity We are seeking a highly organized and detail-oriented Facilities Coordinator to join our team. As a Facilities Coordinator, you will be responsible for ensuring the smooth operations of our facilities and maintaining a safe and functional work environment for our employees. This role requires...

  • Facilities Coordinator

    2 months ago

    Manchester, United Kingdom Macro Full time

    Facilities Coordinator Ref: 29941 Manchester The Opportunity We are seeking a highly organized and detail-oriented Facilities Coordinator to join our team. As a Facilities Coordinator, you will be responsible for ensuring the smooth operations of our facilities and maintaining a safe and functional work environment for our employees. This role requires...

  • Facilities Coordinator

    4 weeks ago

    Manchester, United Kingdom Macro Full time

    Job DescriptionFacilities Coordinator Ref: 29941 ManchesterThe OpportunityWe are seeking a highly organized and detail-oriented Facilities Coordinator to join our team. As a Facilities Coordinator, you will be responsible for ensuring the smooth operations of our facilities and maintaining a safe and functional work environment for our employees. This role...

  • Facilities Coordinator

    2 months ago

    Manchester, United Kingdom Macro Full time

    Facilities Coordinator Ref: 29941 ManchesterThe Opportunity We are seeking a highly organized and detail-oriented Facilities Coordinator to join our team. As a Facilities Coordinator, you will be responsible for ensuring the smooth operations of our facilities and maintaining a safe and functional work environment for our employees. This role requires...

  • Senior Facilities Coordinator

    2 days ago

    Manchester, United Kingdom EmPro Consultants Limited Full time

    Senior Facilities Coordinator (North)Location: Manchester OfficeEmpro is delighted to be partnering with a prestigious global law firm renowned for its expertise in insurance and litigation. We are seeking skilled professionals for their facilities Management department. This dynamic and innovative firm offers significant opportunities for career growth,...

  • Senior Facilities Coordinator

    5 days ago

    Manchester, United Kingdom Empro Consultants Full time

    Senior Facilities Coordinator (North) Location: Any office location in the North Empro is delighted to be partnering with a prestigious global law firm renowned for its expertise in insurance and litigation. We are seeking skilled professionals for their facilities Management department. This dynamic and innovative firm offers significant opportunities for...

  • Facilities Helpdesk Coordinator

    2 months ago

    Manchester, United Kingdom TRCGroup Full time

    **Facilities Helpdesk Coordinator** **£11.28ph (22k salary)** **The Company** Our client is a UK Property Management company offering affordable housing to private residents and NHS medical staff across the country. We are looking for a Facilities Helpdesk Coordinator who will report to the Facilities Helpdesk Manager, working directly with our...

  • Facilities Coordinator

    1 month ago

    Manchester Area, United Kingdom Macro Full time

    Facilities Coordinator Ref: 29941 Manchester The Opportunity We are seeking a highly organized and detail-oriented Facilities Coordinator to join our team. As a Facilities Coordinator, you will be responsible for ensuring the smooth operations of our facilities and maintaining a safe and functional work environment for our employees. This role...

  • Facilities Coordinator

    2 months ago

    Manchester Area, United Kingdom Macro Full time

    Facilities Coordinator Ref: 29941 ManchesterThe Opportunity We are seeking a highly organized and detail-oriented Facilities Coordinator to join our team. As a Facilities Coordinator, you will be responsible for ensuring the smooth operations of our facilities and maintaining a safe and functional work environment for our employees. This role requires...

  • Facilities Coordinator

    1 month ago

    Manchester Area, United Kingdom Macro Full time

    Facilities Coordinator Ref: 29941 ManchesterThe Opportunity We are seeking a highly organized and detail-oriented Facilities Coordinator to join our team. As a Facilities Coordinator, you will be responsible for ensuring the smooth operations of our facilities and maintaining a safe and functional work environment for our employees. This role requires...

  • Facilities Coordinator

    1 month ago

    Manchester Area, United Kingdom Macro Full time

    Facilities Coordinator Ref: 29941 ManchesterThe Opportunity We are seeking a highly organized and detail-oriented Facilities Coordinator to join our team. As a Facilities Coordinator, you will be responsible for ensuring the smooth operations of our facilities and maintaining a safe and functional work environment for our employees. This role requires...

  • Senior Facilities Coordinator

    1 week ago

    Manchester, United Kingdom Empro consultants Full time

    **Senior Facilities Coordinator (North)** **Location: Any office location in the North** **The Team** The Facilities team provide strategic support on projects, risk management, contract management, budget management and ensures the business acts in accordance with local regulations and ISO standards. The facilities team have presence in all their clients...