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Executive Assistant
4 months ago
Paradigm has a new opportunity for a professional and experienced Executive Assistant to support the CEO and the Executive Team.
You will be responsible for:
Enhanced Administration for the Chief Executive
- Diary management and administration of meetings/appointments/engagements, including itineraries and travel arrangements where needed.
- Preparing reports and documents, supporting preparation for meetings.
- Support with creating, drafting and publishing internal and external media, for example blogs, articles, presentations as required.
- Co-ordinating communication and information flow with colleagues across the business.
- Answering and fielding internal and external requests/queries appropriately and confidentially.
Corporate Relations/ Stakeholder Management
- Liaising with a variety of external stakeholders in a timely and sensitive manner, managing meetings as required. This will include Paradigm Board Members, MPs, housing sector representatives and Chief Executives of other Housing Associations.
- Supporting the CE’s role as Chair of the Consortium of Housing Associations in the South East (CASE).
Executive Team Co-ordination
- Provide diary management services to the CFO, and assistance to other Executive Team members as required.
The role reports to the Head of Governance and Compliance within the Legal and Assurance team.
Key relationships include with the CEO, Executive Team, Board Chair and members, Leadership and governance colleagues, and other internal and external Stakeholders.
About you:
We are looking for someone to join the team with:
- Strong and demonstrable experience within a similar role which could be in a different sector:
- Ability to provide excellent administrative and organisational support, planning and prioritising effectively.
- Excellent communication skills (both written and verbal) with the confidence to deal with all levels of seniority and a flexible attitude to managing competing demands.
- High level of initiative and self motivation with good time management skills, adapting to meet changing situations and the needs of the business where required.
- Ability to deal with multiple internal and external stakeholders, whilst being discrete and maintaining confidentiality
- A can do attitude, showing proactivity and problem solving skills to achieve positive outcomes.
Our ideal candidate has significant Executive Assistant experience in a similar role and can clearly demonstrate the various qualities required for the role. He/She will have a track record of maintaining smooth and effective business administration whilst upholding and promoting the values and culture of the organisation.
While we are looking for someone with proficiency in the Microsoft Office 365 suite of applications (Word, Excel, Powerpoint) we do have a comprehensive personal and professional development suite available to all of our employees.
This is a great opportunity to join a high performing and specialist team at a time when you can have a real and personal impact on the future success of our business.
Applications: We welcome applications from all sections of the communities we work in with candidate shortlisting being conducted in line with the essential and desirable criteria set out in the person specification and any mandatory questions that may be applicable.
We review applications as received and may invite candidates to interview at any time, therefore we reserve the right to close this role earlier than the published date should a suitable candidate be identified.
We are proud to be a Disability Confident Committed employer and welcome requests for reasonable adjustments at any stage of our recruitment processes. Whether you have mobility requirements, you need larger print, or perhaps a quiet space before your interview please email our Recruitment team at to discuss.
For the full job description and person specification for the role please see the attachment at the bottom of this page. Should you have any queries about this vacancy please email and we will respond as soon as possible.
Paradigm does not accept unsolicited resumes from recruiters, employment agencies, or staffing firms. Agencies are hereby specifically directed not to contact Paradigm employees directly to present candidates and may be blocked from future engagement if unsolicited communication persists.
