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Front of House Receptionist

3 months ago

Iver, United Kingdom Pinewood Group Limited Full time

Role summary

Provide excellent customer service as the first point of contact to visitors, productions, tenants, and staff to the Studio. Ensure visitors have the required access permissions by using and monitoring both Net2 and Sky-Visitor systems to ensure the site is secure. Management of post and courier facilities. 

Please note this role is worked in shift's between the hours of 06:00 and 18:00hrs.

Principle accountabilities 

 To welcome and provide service excellence to our customers as they enter the Studios. Issue all appropriate securityID passes for staff, tenants, productions and visitors, ensuring the correct level of access control with each ID badge Provide all necessary vehicle passes or car park passes to staff, tenants, productions and visitors as directed by the studio management team Ensure customers and equipped with knowledge and information regarding site locations and services to customers to enhance their customer journey including how to use services such as the customer service desk for cleaning, maintenance and site related issues Develop and nurture good working relationships, being on hand to assist, advise and troubleshoot for customersregardingaccess control systems and site services Monitor and check shared reception inbox and teams chat to ensure all requests or queries are captured and managed efficiently, and that all stakeholders are aware. In liaison with security services assist customers with key allocation for their respective production or work area. Checking keys in and out using the appropriate process Assist with other functions as required by studio management team Be responsible for the look and feel of the front of house and mail service areas (where applicable). Providing a professional, tidy and safe workspace at all times.  Log all works requiredinside and outside of your area of responsibility with the customer services helpdesk, such as any cleaning or maintenance requests Work closely with the site security team, flagging any issues and fostering beneficial working relationships Maintain up to date processes for reception and postal services (where applicable) to ensure smooth running of the services Provide reports on visitor and customer numbers to Studio Management and catering as required. Shepperton Studios Only - To assist as required with the incoming and outgoing mail and courier services, following all relevant procedures to ensure safe delivery and customer satisfaction

Nature and scope 

The above accountabilities take up most of their time, which is usually spent in the Studio reception area. There is minimal planning, and they usually operate day-to-day or task to task. There is some technical skill needed which can be trained on the job, but a customer service-focussed approach is essential for success. There is minimal supervision from line management, but minimal autonomy as most of the work is repetitive tasks where there is an established process to follow.

Skills and experience

 Essential criteria

GCSEs passes in Maths and English or equivalent  Customer Service experience Working knowledge of Microsoft Office suite (Word, Excel, Teams and Powerpoint) Excellent customer service and communication skills  Able to manage a busy workload and prioritize tasks. People person who enjoys a challenge. Maintains a professional, customer focussed attitude. Flexible attitude to working hours to ensure there is cover at all main reception points at both Pinewood and Shepperton Studios

Desirable criteria

Previous reception or customer services role desirable but not essential Experience of using bespoke in house security systems or similar software Interest in the film and TV industry Able to commute between Shepperton Studios and Pinewood Studios on an ad hoc basis if required

Other information

Role location: Shepperton Studios 25 days’ holiday as standard with the option to buy 3 additional days, plus English public holidays. Pension scheme 5% employer contribution and 3% minimum employee contribution. Comprehensive private medical healthcare, including cover for pre-existing conditions, dental and optical cover. Income protection for yourself, up to 75% of salary Life assurance of 4 x annual salary £3.20 per day Pinewood canteen subsidy Two days per year volunteering allowance for our local communities Invest@Work Saving Account with Fidelity Various other staff perks including but not limited to, gym and retail discounts, free film screenings and staff events.