Business Operations Executive

4 weeks ago

Midlothian, United Kingdom Heriot-Watt University Full time

Purpose of Role

The role of Business Operations Executive is essential to help the University achieve its strategic objectives of diversifying funding sources and increasing its industrial income, increasing the number and quality of strategic partnerships underpinning this income and to deliver on the University Knowledge Exchange commitments within the SFC University Innovation Fund, Interface, Innovate UK KTP programme and other key funds. 

Working in close collaboration with the Business Operations Manager, the Business Operations Executive will: 

lead and line manage a team to further develop the operational environment and process in support of activities across the Business and Enterprise Directorate, including business development, commercialisation, and entrepreneurship. ensure specialised advice is provided to the business development function and to academic colleagues across the University to support engagement with research funding opportunities and the undertaking of knowledge exchange activity to deliver impact from the University’s research endeavour.

Key Duties & Responsibilities

Reporting to the Business Operations Manager, the post holder will be responsible for the following: 

Developing the Operational Environment and Process 

Lead on development of the Directorate’s operational environment and process to ensure efficiency, effectiveness, and alignment with its strategic priorities.  Oversee the day-to-day activities of the Directorate’s operational environment. Manage direct reports, ensuring they have the necessary skills and training to support the Directorate’s objectives.  Conduct performance reviews of direct reports.  Support the growth of a culture of innovation, collaboration, and continuous improvement within the operations team. Ensure that the Directorate’s facilities are maintained to a high standard and are conducive to innovation and collaboration. In collaboration with the Directorate’s CRM & Project Analyst, ensure that the Directorate has a robust risk management and governance environment, including with respect to data protection, business continuity and business critical software technologies.  Approve and monitor expenditure ensuring spend is aligned with established budgets. Identify opportunities for cost-saving and process optimization.  Ensure a safe and compliant operational environment, aligned with University health and safety policies and procedures.  Build and maintain relationships with key internal and external partners in support of operational excellence. 

Securing External Funding

Support the Business Development team and academic colleagues in the preparation and submission of project funding applications, including project costings – this will require the post-holder to have, or develop, an understanding of full economic costing, different grant submission platforms and terms and conditions of award. Ensure all applications and proposals for external project funding comply with internal approval processes and procedures. Support an effective working interface between the Business and Enterprise Directorate and the University’s Research Engagement Directorate, including Legal and the post-award Research Grants function.  Maintain accurate and up-to-date funding award records within the software systems operated by the Business and Enterprise Directorate, including Salesforce and Worktribe, ensuring efficient information exchange and data management.  Respond to inbound enquiries or route them to appropriate members of the Business Development Team.  Stay abreast of national and international research grants, awards, and funding schemes where industry is a partner.  Working in collaboration with Business Development colleagues, conduct searches to identify potential new partners, funding opportunities and emerging industry trends relevant to the Directorate’s focus areas. Attend conferences, funding agency meetings and networking events in support of developing the role. 

Perform other duties as assigned by the Business Operations Manager or Chief Entrepreneurial Executive, which contribute to the overall goals of the Directorate and wider University. 

Essential & Desirable Criteria

Essential

Educated to first degree level or equivalent experience gained in the workplace.  Experience of working within a similar environment as detailed above. Experience of working closely with stakeholders across multiple levels within an organisation. Excellent interpersonal, influencing and presentation skills and ability to understand and communicate complex issues effectively. Evidence of leading on new developments and improvement actions.  High level organisational skills with the ability to prioritise major developments and to function effectively in a pressured environment  Ability to research, analyse and present complex information effectively with good attention to detail.  Ability to work effectively both independently and as part of a team. Understanding of how to achieve effective governance in a research and innovation focussed or similar environment.

Desirable

Experience of working in higher education. Experience of line managing staff and team development. Understanding of research grants, funding schemes, application processes and awards. Understanding of Full Economic Costing methodology and its application within the Higher Education sector. Experience of supporting innovation led partnerships between industry and higher education. Ability to manage budgets.

Knowledge, Skills & Experience

Ability and willingness to learn new digital skills and capabilities appropriate to your role and how it evolves Understand and adhere to information security practices particularly as it relates to personal or sensitive information Maintain awareness of my own digital wellbeing by being mindful of the length of time spent at a screen and the impact on mental and physical health in using digital technologies.

  • Operations Business Support Manager

    6 days ago

    Midlothian, United Kingdom Hays Specialist Recruitment Limited Full time

    Your new companyA Scottish charity based in Edinburgh. Your new roleYou will be reporting to the Director of Operations and be expected to work cross-functionally across the wider organisation.You will provide crucial support to the Director of Operations by ensuring the smooth running of the operations division. You will also perform executive assistant...

  • Billing Operations Manager

    3 days ago

    Midlothian, United Kingdom Business Stream Full time

    This role offers a salary of up to £50,000 depending on experience with a rewards package including up to 20% annual bonus, pension plan, employee discounts and flexible benefits, plus 31 days annual leave and 6 bank holidays. We also have a free onsite gym, subsidised restaurant and Costa coffee shop. Hours: 37 hours per week, Monday to Friday (full...

  • Keys Operations Manager

    3 days ago

    Midlothian, United Kingdom Business Stream Full time

    This role offers a salary of up to £50,000 depending on experience with a rewards package including up to 20% annual bonus, pension plan, employee discounts and flexible benefits, plus 31 days annual leave and 6 bank holidays. We also have a free onsite gym, subsidised restaurant and Costa coffee shop. Hours: 37 hours per week, Monday to Friday (full...

  • MICE Operations Executive

    7 days ago

    Midlothian, United Kingdom Antella Travel Recruitment Full time

    Are you passionate about travel, tourism, and the UK?! Our client is looking to recruit a creative, enthusiastic, forward thinking Events Operations Executive to join their MICE team to plan, co-ordinate and manage a wide range of private-corporate-events. As you will be working with the Spanish / Portuguese market, you must be Fluent in Spanish Or...

  • Business Assistant – Executive Administration

    3 weeks ago

    Midlothian, United Kingdom JPMorgan Chase & Co. Full time

    . Morgan is seeking a Business Assistant to support Leadership team in Edinburgh. It is a great opportunity for candidates with solid Executive Assistant experience. As a Business Assistant in International Consumer Bank (ICB), you will be required to support at a senior level within this fast-paced environment. You should have a solid Executive Assistant...

  • Business Assistant – Executive Administration

    3 weeks ago

    Midlothian, United Kingdom JPMorgan Chase & Co. Full time

    . Morgan is seeking a Business Assistant to support Leadership team in Edinburgh. It is a great opportunity for candidates with solid Executive Assistant experience. As a Business Assistant in International Consumer Bank (ICB), you will be required to support at a senior level within this fast-paced environment. You should have a solid Executive Assistant...

  • Business Assistant – Executive Administration

    2 weeks ago

    Midlothian, United Kingdom JPMorgan Chase & Co. Full time

    . Morgan is seeking a Business Assistant to support Leadership team in Edinburgh. It is a great opportunity for candidates with solid Executive Assistant experience. As a Business Assistant in International Consumer Bank (ICB), you will be required to support at a senior level within this fast-paced environment. You should have a solid Executive Assistant...

  • Executive Assistant

    13 hours ago

    Midlothian, United Kingdom Pertemps Scotland Full time

    Job Title: Executive AssistantSalary: £32,521 (rising to £34,021 from 1st September 2024)Annual Leave: 45 daysWorking Hours: 9am - 5pm, Monday to FridayLocation: Milton Road, EdinburghContract Type: PermanentKey Responsibilities: Provide high-quality, professional, and confidential support to the Executive team.Advise on national protocols, policies, and...

  • Business Manager

    7 days ago

    Midlothian, United Kingdom Hays Specialist Recruitment Limited Full time

    Your new companyYour new company is a Scottish Government non-departmental public body.Your new roleAs the Business Manager, your role involves providing essential support to the Chief Executive and Chairperson. Your contributions directly impact the efficiency of the leadership team and ensure the smooth day-to-day operation of their office.What you'll need...

  • Marketing Events Executive

    6 days ago

    Midlothian, United Kingdom Reed Full time

    Reed Business Support are working with a globally recognised legal firm that are on the hunt for a Marketing/BD and Events Executive.  The role holder will support the MBD Manager in the delivery of the firm’s International Marketing and Business Development (MBD) strategy in the UK, through the execution of business plans specifically for the Edinburgh...

  • Sales Executive

    7 days ago

    Midlothian, United Kingdom Page Personnel Finance Full time

    This position is for an Off Trade Territory Sales Executive who will be responsible for driving sales and building strong relationships with clients in the fast-moving consumer goods (FMCG) industry. The successful candidate will be based in Edinburgh, operating within a team in a secretarial and business support role. Client Details Our client is a...

  • Business Manager

    7 days ago

    Midlothian, United Kingdom Reed Full time

    Reed Business Support are working with a fantastic non-departmental- public- Body that are on the hunt for a Business Manager to the Chief Executive & Board. Its an exciting and varied role where you will be managing the day-to-day administration of both offices as well as a variety of special projects on behalf of the Chief Executive and Chairperson as...

  • Operational Risk Management Senior Associate

    1 month ago

    Midlothian, United Kingdom JPMorgan Chase & Co. Full time

    As Operational Risk Management lead reporting to the Chase UK Operational Risk Director, you will be responsible for the independent oversight of risk management practices in select areas of Chase UK Banking Products. Lead the Operational Risk coverage of select areas of Chase UK such as the Contact Centre and Data, whilst being part of a dynamic team of...

  • Document & Business Solutions - Operations Supervisor

    2 weeks ago

    Midlothian, United Kingdom JPMorgan Chase & Co. Full time

    Are you interested in joining Document & Business Solutions team, which is the company’s primary office-based services provider for the firm, globally, operating across various regions in more than 50 cities? Then this job is for you. Document & Business Solutions is responsible for providing vital products and services, including but not limited to,...

  • Operational Risk Management Senior Associate

    4 weeks ago

    Midlothian, United Kingdom JPMorgan Chase & Co. Full time

    The Compliance function ensures the development and maintenance of a strong compliance culture by identifying and interpreting relevant regulatory rules that govern our business globally. Compliance teams work closely with business, legal, risk, and audit program infrastructure that identifies, measures and monitors compliance with applicable laws,...

  • Business Development Executive

    7 days ago

    Midlothian, United Kingdom Glen Callum Associates Automotive Ltd Full time

    Business Development Executive - Automotive Aftermarket Building our UK sales team: We are working with a globally recognised manufacturer to hire, build and grow their UK Aftermarket Sales Development and Field Based Sales Support team across the UK. Key will be optimising brand and product visibility whilst enthusiastically delivering sales support via...

  • Area Sales Executive

    7 days ago

    Midlothian, United Kingdom Adecco Full time

    A fantastic opportunity has arisen for an Area Sales Executive to join one of our industry-leading clients in the hire and construction sector, covering the Edinburgh area. This exciting role offers a competitive salary and a bonus scheme of up to 40% of your basic salary! If you have previous sales experience within construction or hire equipment and are...

  • Derivatives Operations Vice President

    4 weeks ago

    Midlothian, United Kingdom JPMorgan Chase & Co. Full time

    Explore our new opportunity for experienced individual in Derivatives Operations team! As a Derivatives Operations Vice President in Derivatives Operations team, you will manage the Edinburgh based team which handles the following daily activities: trade capture of all Over-The-Counter and Listed Derivative trades across FX, Equity, Fixed-Income,...

  • Business analyst

    7 days ago

    Midlothian, United Kingdom Head Resourcing Full time

    Head Resourcing are looking for a business analyst for a company who operate within investment management. The role involves analysing and understanding business requirements, primarily but not exclusively focusing on the Charles River Investment Management System. In return you will receive a salary of £75k - £90k, the role can be based in either London...

  • Field Sales Executive

    3 days ago

    Midlothian, United Kingdom Gold Group Ltd Full time

    Field Sales Executives Edinburgh £25,000 Basic + Car allowance £450 a Month + Uncapped Commission - OTE £50,000 Brief Field Sales Executives needed for a for a well-known Full Fibre Broadband provider based in Edinburgh who are expanding at pace and looking to employ a number of Field Sales Executives that are target driven, bubbly individuals, looking...