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GP Practice Administrator
3 months ago
Job summary
This is an opportunity to join our friendly team as an administrator and/or receptionist in our innovative and long established GP practice.
Main duties of the job
Providing back office support for a large GP practice.
This includes:
-Handling incoming medication requests, pathology results
-Supporting with onward referrals
-Dealing with hospital correspondence
-Any other duties as required by the practice
-You will need to be able to start some days at 8am, and finish some days at
About us
We have a large but friendly and longstanding team of doctors, nurses/HCAs, receptionist, administrators, managers, paramedics, pharmacists, physician associates
We are rated good in all CQC domains and outstanding for responsiveness. We have a friendly and supportive patient participating group & we offer the opportunity to do additional weekend and evening working at our Extended Access services
Job description
Job responsibilities
JOB TITLE:Administrator
BASED AT: The RidgewaySurgery
POSITIONREPORTS TO: Administration Manager
JOB PURPOSESUMMARY: To provide efficient and effective administrative support to theAdministration Manager, Management and the rest of the Ridgeway Team.
To take ownership of relevant tasks and projects to ensure they arecompleted to a high level of quality in a timely manner.
To be aware of and follow patient confidentiality and other practiceprotocols at all times.
KEYRESPONSIBILITIES:
Scanning/filing patient information and documentsin electronic and paper records
Dealing with telephone queries/requests frompatients, and acting as liaison with clinical staff as necessary
Summarising patient notes
Providing administrative support for clinicalreferrals
Monitoring and coordinating practice email accounts
Assisting the practice team in achieving agreedtargets and goals
Maintaining patient electronic medical record andaccessing information when required
Perform searches and audits when required
Photocopying
Dealing with incoming and outgoing post/faxes
Effective communication with other team andpractice staff members
Effectively manage own time, workload and resources
Any other duties as required by the management andPartners
PERSONAL/PROFESSIONAL DEVELOPMENT:
The post-holder will participate in any relevanttraining programmes implemented by the practice as part of this employment:
Participation in an annual individual performancereview
Taking responsibility for own development, learningand performance and demonstrating skills and activities to others whereappropriate.
The job description will be reviewed after 6 months with the postholder, and may be amended following discussion.
JOB TITLE: MedicalReceptionist
BASED AT: The RidgewaySurgery
POSITIONREPORTS TO: Reception Manager
JOB PURPOSESUMMARY: To provide efficient and effective front line services to patients,clinicians and other stakeholders.
To project a friendly and helpful image to patients and other visitorsat all times in person, telephone and other communication methods.
To take ownership of relevant tasks and projects to ensure they arecompleted to a high level of quality in a timely manner.
To be aware of and follow patient confidentiality and other practiceprotocols at all times.
KEYRESPONSIBILITIES:
Dealing with patient queries and requests viaface-to-face, telephone, email and other forms of contact.
Processing and allocating prescriptions inconjunction with the clinical team
Providing front line services to our walk-in centreand branch surgery
Processing patient registrations and deductions onthe practice list
Maintaining patients electronic medical records andaccessing information when required
Contact patients for recalls and follow-ups asrequired by the practice team
Booking patient transport, interpreter and otherrelevant services
Photocopying
Dealing with incoming and outgoing post/faxes
Effective communication with other team andpractice staff members
Effectively manage own time, workload and resources
Any other duties as required by the management andPartners
PERSONAL/PROFESSIONAL DEVELOPMENT:
The post-holder will participate in any relevanttraining programmes implemented by the practice as part of this employment:
Participation in an annual individual performancereview
Taking responsibility for own development, learningand performance and demonstrating skills and activities to others whereappropriate.
The job description will be reviewed after 6 months with the postholder, and may be amended following discussion.
Person Specification
Qualifications
Essential
Up to GCE and or A level
Desirable
Receptionist / customer service course
Experience
Essential
Previous Reception experience
Desirable
Previous receptionist experience in the Healthcare sector
Skills and qualities
Essential
Word Excel Basic Typing skills Able to multi task Good telephone manner Good communication skills (written and oral) Able to work on own initiative as well as take instruction from others Enthusiastic Adaptable Good sense of humour Honest Motivated Willing to learn on the job Able to prioritise Able to use one of the GP computer systems Flexibility Quick thinking