Staffing Systems Administrator

1 month ago

StocktononTees, United Kingdom North Tees & Hartlepool NHS Foundation Trust Full time

Job summary

To work closely with the Staffing Systems Lead and Senior Management to implement staffing systems to all staff groups, particularly Nursing and Midwifery, and lead on projects within the team to enhance utilisation of staffing solutions across the organisation.

To provide technical support to all trust users, working closely with clinical and non-clinical services to evaluate and monitor system utilisation in line with strategic objectives. Liaising with area managers to address issues and resolve queries in order to ensure a standardised and effective approach.

To play an active role in providing quality assurances across the Healthroster suite, highlighting KPI data and compliance levels within Safecare Live data, to ensure safe staffing is achieved across the Trust and that the systems are utilised maximally.

To co-ordinate all temporary staffing requests, ensuring financial and framework compliance in line with NHSI recommendations.

Main duties of the job

To work closely with the Trust Staffing Systems Lead on the implementation and monitoring of Staffing Solution projects and associated work concerning the E-Rostering and NHSP system.

To assist where necessary in delivering strategic projects in line with NHSI recommendation, such as Lord Care E-Rostering Efficiencies and Levels Of Attainment requirements.

About us

At North Tees & Hartlepool NHS Foundation Trust our main priority is, and always will be, to provide safe and high quality care to our patients every day; the kind of care we would want for ourselves and our loved ones. We want our organisation to be the best place to work with the right staff, in the right roles, at the right time, to ensure we deliver exceptional patient care and experience.

We will support staff through providing an inclusive and supportive workplace with health and well-being initiatives, staff benefits and opportunities for personal and professional development. Staff recognition is very important to us; as well as performance reviews and appraisals, we recognise staff through Star and Team of the month, colleague recognition - a note of thanks, Managers Awards, Shining Stars and Service Awards.

We support the Making Every Contact Count approach to behaviour change in the promotion of health and wellbeing of individuals and communities.

We recruit for values and "Together we are North Tees & Hartlepool"

Job description

Job responsibilities

To support Staffing System Support staff and area managers to identify and achieve key performance targets from a local and national perspective; working together to ensure KPIs are measureable and realistic.

To provide training on the use of the reporting functionality within the E-Rostering system ensuring a thorough understanding of monitored KPIs and performance management.

To interrogate and analyse all associated systems to produce relevant performance reports based on all aspects of roster production, temporary staffing and management.

Have the ability to produce a range of reports upon user request, along with having a thorough understanding of the data provided.

Analyse system reports and use of the Yellowfin Dashboard to identify data quality metrics and proactively approach performance issues with end users, Ward Managers and Senior Clinical Matrons.

Attend all relevant training with suppliers for major system updates and changes to ensure system continuity.

Plan and deliver training for existing and new practices for the E-Rostering system and associated systems to end users, and other colleagues.

Support, motivate & advise users, as they adapt to new working practices involving the use of electronic processes.

Plan and schedule work to deliver tasks required within project plan to timescale, evaluating & developing own practice.

Responsible for providing the highest standard of professional knowledge and technical input whilst attending senior clinical team meetings.

To support the senior nursing team in the requesting and co-ordination of temporary staffing requests to support trust pressures in times of escalation.

Liaising with third party agencies to ensure system set up is HTE Framework and NHSI compliant.

To be an integral part of the interview process for internal recruitment of staff.

To assist in maintaining a healthy, safe and secure working environment through appropriate and secure use of information technology.

The duties of the post will be subject to addition or alteration at any time appropriate with the grade of the job.

Person Specification

Essential

Essential

NVQ Level 3 Business Administration

Desirable

Degree Level Qualification

Experience

Essential

Experience in implementation of new softwar Experience of delivering training to end users Experience working with Ward Managers / Senior Clinical Matrons

Desirable

Experience of developing policies and procedures

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