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Resourcing Officer
3 months ago
Job summary
PREVIOUS APPLICANTS NEED NOT TO APPLY
We are currently seeking an experienced Resourcing Officer to work within our team managing end to end recruitment.
You will have previous experience of end to end recruitment experience, preferably in an NHS setting and be proficient in the use of HR and applicant tracking systems.
The role will include the end to end recruitment for a specific area ensuring recruiting managers and staff have a first class customer experience by delivering an effective, efficient and highly responsive service at all times.
Main duties of the job
PREVIOUS APPLICANTS NEED NOT TO APPLY
To provide a high quality and professional recruitment service to recruiting managers, employees and candidates
To ensure that all legal requirements and HR best practice as outlined in Trust policies, procedures and relevant NHS guidance and legislation are adhered to at all times.
To ensure a timely and efficient service is provided to all customers, by maintaining good practices and ensuring excellent communication and working relationships.
To support the Resourcing Team Leader in conjunction with the Divisional Director/Clinical Director in the effective utilisation of the recruitment workforce
To have responsibility/expertise for specific areas of work particularly providing a high quality professional recruitment service within Medical & Dental, General Staffing, Senior Staffing, Employees and Candidates
About us
Walsall Healthcare NHS Trust provides integrated acute and community Healthcare in the West Midlands serving a population of 260,000 residents. Walsall Manor Hospital houses the full range of district general hospital services.
We provide high quality, friendly and effective community health services from multiple sites covering Walsall. Our multidisciplinary services include rapid response and homebased care, so that those with long term conditions and the frail elderly can remain in their own homes.
Walsall Healthcare is committed to equality , diversity and inclusion and recognise that there is under representation in our workforce and we particularly welcome applications from people from a Black Asian and Minority Ethnic background, people with a disability and people who identify as LGBTQ+. The Trust is also committed to providing apprenticeships in order to address under representation in certain sections of the workforce
Job description
Job responsibilities
Supported by the Resourcing Team Leader, to work collaboratively with the Medical Workforce, Medical Education, Recruiting Manager using IT systems (eg TRAC, TIS, Oracle) to ensure seamless processes are followed in regard to staff changeovers, student recruitment, bulk recruitment and new starters within strict deadline. To be responsible for the processing and placing of adverts in a timely manner on NHS Jobs website, Trac or any other relevant media, ensuring compliance with organisational procedures To ensure that job descriptions, person specifications and advertisements are compliant with organisational policy and equality legislation. To produce correspondence as required facilitating an effective recruitment and selection process for managers and applicants. Ensuring all job descriptions, person specifications are approved ( royal colleges and recruiting managers) in a timely manner To administer the NHS Jobs and Trac system forwarding information to applicants. To create TRAC accounts for recruiting managers, where necessary and provide technical assistance and advice. To deal with telephone and in-person enquiries as necessary, acting as a point of contact for applicants prior to commencement of employment To ensure clear communication process with managers and applicants in relation to DBS Disclosures raising any concerns with Resourcing Team Leader and/or HR Operations should the disclosure necessitate further discussion To provide advice to employees regarding ID documentation and to be involved in processing of DBS disclosures To ensure that recruitment related information/records are correctly stored and maintained vacancy information, DBS details, personal files and contact details To undertake 1:1 meetings with potential new recruits with regards to the checking of personal details for DBS disclosures, Registration Authority, OH referral forms, Right to Work documentation To maintain accurate records filing system and statistics regarding job vacancies and equal opportunities as required. To be responsible for producing and issuing accurate contracts of employment for new starters in line with Agenda for Change and Medical & Dental requirements To ensure that necessary pre-employment checks are initiated and received prior to individuals commencement of employment To prepare information packs to support job vacancies advertised via Trac and NHS jobs website as necessary Ensure that information is kept confidential and secure. Provide specialist advice and guidance to recruiting managers, advising on appropriate recruitment methods, the delivery of recruitment training and attendance at service meetings to address recruitment requirements and resolves recruitment queries using personal judgement. Develop good, co-operative working relationships with candidates and managers, ensuring any contacts internally and externally are handled in a timely and professional manner. Provide advice to recruiting managers on hard to recruit posts and innovative recruitment solutions. To plan and co-ordinate activities ensuring that recruiting managers and candidates are kept fully informed throughout the recruitment process. Provide guidance on salary confirmation in accordance with Agenda for Change terms and conditions and Medical and Dental terms and conditions Link with the Human Resources Operations Team regarding redeployees, including the setting up of at risk accounts on Trac. Liaise with colleagues in Employee Service Records, Finance and members of the senior management team to ensure that vacancy control measures are followed. Produce letters withdrawing offers of employment and liaise with recruiting managers as necessary. In the absence of the Resourcing Team Leader, attend the weekly vacancy control panel ensuring Executive representation. Refer all issues arising from unsatisfactory pre-employment checks to the Resourcing Team Leader, in the first instance. Work with and provide HR Managers with recruitment information where required. Attend and contribute to Directorate meetings as required, providing recruitment updates and address any issues. Support delivery of the Trust-wide Recruitment Strategy that promotes the Trust as a model employer and includes innovative strategies to recruit high quality staff. To organise and attend as a panel member on AAC Consultant interview panels, as required Ensure vacancy information and staff records are updated within ESR initially by TRAC Lead on the co-ordination of recruitment open days and undertake all associated documentation To provide cross cover with colleagues to ensure appropriate levels of service cover within the limit of your experience and remit of your role. To support the supervision of the Resourcing Assistant To demonstrate an understanding of medical T&C and Agenda for Change T&C and escalate issues as necessary. Be flexible to the needs of the service to ensure smooth running of the department and deadlines are met. Person Specification
Qualifications
Essential
Educated to Diploma/NVQ Level 4 or demonstrable equivalent experience
Desirable
CIPD/ working towards or equivalent level
Experience
Essential
Previous experience of working in a recruitment office, dealing with high volume recruitment both General and Medical Recruitment Administration experience in customer facing role Experience of providing accurate written and verbal information
Desirable
Experience of working with Recruitment systems
Knowledge
Essential
Knowledge of employment law and how this relates to Recruitment Computer literate with experience of working with the Microsoft Office package