Data Coordinator

Job overview

The post holder will be a key member of the Decontamination Services department and will be responsible for leading a team of Technicians, carrying out the decontamination process ensuring that staff follow ISO for medical devices standards and local trust policies, to ensure a quality service is provided to customers.

Responsibilities will include carrying out the receipt, disassembly, cleaning, reassembly, packing and sterilisation of reusable medical devices and recording all tasks on the tracking and traceability database.

Main duties of the job

The post holder will be a key member of the Decontamination Services department and will be responsible for leading a team of Technicians, carrying out the decontamination process ensuring that staff follow ISO for medical devices standards and local trust policies, to ensure a quality service is provided to customers.

Responsibilities will include carrying out the receipt, disassembly, cleaning, reassembly, packing and sterilisation of reusable medical devices and recording all tasks on the tracking and traceability database.

Working for our organisation

Mid Cheshire Hospitals NHS Foundation Trust provides a full range of hospital and community services for people across East Cheshire (population K) and West Cheshire and Chester (population K). The Trust provides high quality planned and emergency care, cardiac, critical care, child health, maternity services and intermediate care at Leighton Hospital in Crewe, Victoria Infirmary in Northwich, and Elmhurst Intermediate Care Centre in Winsford.

The Trust provides over beds and employs over 5, members of staff. A comprehensive range of community services is provided across medical centres and schools through our Central Cheshire Integrated Care Partnership.

We have played, and continue to play, a proactive role in the development of Integrated Care plans across Cheshire & Merseyside and our local Cheshire East and Cheshire West Place-based systems. We believe, and it is the cornerstone of our five-year Trust Strategy, there is the opportunity to progress innovative, responsive and effective care in the best setting for the patient, be it in the hospital or out in the community.

At Mid Cheshire, our mission is to inspire hope and provide unparalleled care for the people and communities of Cheshire, helping them to enjoy life to the fullest.

We welcome all applicants and assess all job applications based on knowledge, skills and experience needed for the post.

Detailed job description and main responsibilities

To ensure the supply of instrumentation to the Trusts theatres, plus all clinics, wards and departments and community.

·To maintain strong communication and liaise with all customers to facilitate a Quality Service. Use inter-personal skills with all colleagues within the department and the Trust.

·The ensure that the system and processes used in SSD comply with our Quality Management System which is accredited to ISO :6 and to assist the Quality Management when needed.

·Ensure compliance with Trust policies, procedure, and guidelines for self, and other by taking action/alerting senior management team if practice appears to contravene policy.

·Consult and discuss the workload with the Manager/Deputy/Supervisors daily.

·Organise and prioritise the throughput, ensuring adequate cover and staff skill mix is maintained throughout the department.

·Co-ordinate the process of instrument trays and supplementary packs in a timely manner for each Theatre / Clinic session, ensuring all trackable items are received and issued via the fingerprint system.

·Instruct staff as necessary, ensuring that all instrumentation is prioritised to meet demand.

·Work with SSD Supervisors to ensure the completion of MCHT equipment to ensure orders are ready in time for collection.

·Ensure all unused equipment is restocked and credited on the fingerprint system.

·Assist the management Team with the ongoing training of staff and ensuring their quality awareness.

·To attend staff and management team meetings to discuss the process and to ensure staff are kept up to date with changes and maintain good communications within the department.

·To always maintain stock levels in the Clean Room, documenting batch records information where appropriate, and reporting any supply or quality issues to QMR/Deputy.

·The ensure adequate stocks of equipment throughput the operational hours maintaining essential levels of instruments sets, Emergency, Specials, Trauma and General etc., which may be required out of hours.

·To use Fingerprint System to Track and Trace instrumentation sets through the decontamination process and ensure staff maintain quality by following work instructions.

·To be responsible for ensuring an accurate record of instruments for repair is made, and where the item is to be returned to, but also to follow up on these items.

·Assist the Management Team in maintaining Health & Safety in the workplace, Risk assessments, COSHH and The Monitoring of safe systems of work.

·Assist in any area within SSD as and when necessary and to be able to carry out all duties within the department, including operation of major equipment, sterilisers, and Washer Disinfectors.

·Promote people’s equality, diversity, and rights.

·Assist the Management Team in monitoring all workflows and processes within the department, to achieve a health, safe and securing working environment, ensuring compliance with legal and regulatory requirements, maintaining accurate documentation, and reporting any concerns.

·Maintain strong communication with theatre users/coordinators to ensure the correct prioritisation necessary to facilitate theatres and clinic sessions in a timely fashion.

·Use inter-personal skills to maintain good customer relations with the Trusts wards and departments and outside customers, to ensure a continued Quality Service.

·Take responsibility for own learning and development by recognising and taking advantage of all opportunities to learn, including full participation in KSF/appraisal, supervision, action learning and by maintaining a professional/personal portfolio of learning.

·Undertake any training and development necessary to maintain your skills and knowledge in the field of decontamination, and to assist in the ongoing training to of all staff within the department.

Person specification

QUALIFICATIONS KNOWLEDGE / PREVIOUS EXPERIENCE

Essential criteria

Qualification in Decontamination or equivalent decontamination experience. A comprehensive knowledge of a wide range of surgical instrumentation, range of trays and packaging available, and methods used for packing Medical Devices. Importance of equality, diversity. Tracking and traceability system training. Knowledge of ISO :6.

Desirable criteria

IDSc Membership / Decontamination course. Leading Teams Qualification. Knowledge of medical devices across a range of specialities. Experience with quality management systems.

Skills

Essential criteria

Self-motivated with Leadership and Training skills, effective communication skills with good standard of written and spoken English. The ability to maintain confidentiality. Ability to train information, and cope with the frequent change. Dexterity. Keyboard / computer skills.

Desirable criteria

IT Skills. Training staff. Manual Handling. Ongoing training with Medical Devices and Decontamination Processes.

Behaviours

Essential criteria

Must be willing to act as a role model Must be willing to take personal responsibility Must have the courage to speak up. Must value and appreciate the worth of others

Key Messages

·Please let us know if you require an adjustment to our recruitment process.

We are a flexible working employer, so please talk to us about any flexible working requirements.

·All correspondence will be sent to the email address you have registered as your TRAC account.

·Selection is based on the Trust's values, and the criteria outlined in the Job Description for the role.

·Secondments will be considered for fixed term positions when both parties agree. Candidates should seek approval from their current line manager before application.

·Appointments are subject to a 6-month probationary period. LED Doctors are subject to a 3-month probationary period.

·You will be required to pay for your DBS disclosure (where the post requires one). This will be done via 3 monthly instalments from your pay. We encourage applicants to join and remain registered with the DBS update service.

·We do not reimburse travel to interview expenses.

· Some posts may have implications on existing NHS Pension Scheme arrangements. For further information please visit the NHS Pensions Agency website:

·Employers have a legal responsibility to ensure that their employees have a “right to work” in the UK. If you intend to seek permission to work in the UK via a Skilled Worker visa, please be aware that the UK Government set eligibility requirements e.g. minimum salary requirement and skill levels. Not all NHS roles are eligible for sponsorship. We recommend that you use the information on the to check if this role will be eligible.

Employer certification / accreditation badges

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 4 (Exceptions) Order 5 (Amendment) (England and Wales) Order 0 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Further details / informal visits contact

NameBernice DicksonJob titleDecontamination Unit ManagerEmail addressbernice.dickson@mcht.nhs.ukTelephone number

If you have problems applying, contact

Address Recruitment Team
Leighton Hospital
Middlewich Road
Crewe
Cheshire
CW1 4QJ
Telephone

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