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Administrator

4 months ago

Newbury, United Kingdom Mace Full time

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about our purpose, culture, and priorities, visit our .

Within our consult business, we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project. 

Our values shape the way we consult and define the people we want to join us on our journey, they are:

Safety first - Going home safe and well

Client focus - Deliver on our promise

Integrity - Always do the right thing

Create opportunity - For our people to excel

Works with senior administrator/office manager/PAs to provide administration support to office/project team/s.

You’ll be responsible for:

Provides reception support, answering telephone and taking messages where necessary, ensuring they are passed on to relevant party immediately.

Distributes internal and external mail.

Orders office refreshments/meeting lunches.

Assists with typing minutes, agendas and notices.

Create signs/documents as required.

Maintain filing systems.

Reports any site related IT problems to helpdesk.

Meet and greet guests as the face of the organisation.

Ensures visitors/guests sign in on arrival.

Organises refreshments for meetings/visitors.

Provides office diary management support, i.e. booking meeting rooms.

Receiving deliveries/incoming and outgoing post.

Works collaboratively towards the common goal of net zero carbon transition and share responsibility for the proactive identification and management of the associated carbon emissions and reductions during the delivery of work.

You’ll need to have:

Good IT knowledge covering Excel, Word, Outlook.

Good typing skills.

You’ll also have:

Experience of web based applications/ software.

Knowledge and use of document control.

Experience in an administration capacity 

Previous experience in within Construction environment.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria, please apply as you may still be the best candidate for this role or another role within our organisation.

We are also open to discussing part-time, flexible, and hybrid working options if suitable within the role. 
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