Safety and Security Coordinator

3 weeks ago

London, United Kingdom Open Society Foundations Full time
Safety and Security Coordinator. London. Posting Date: 05/09/2024. Deadline: 05/25/2024

Role Title

Safety and Security Coordinator

Grade Level

Level C, Grade 8

Reporting To

Senior Director, Global Safety, Security and Resilience

Program/Tool/ Department/Unit Name

Global Safety, Security and Resilience

Team Name

Global Safety, Security and Resilience

Role Purpose

The Global Safety, Security and Resilience department is responsible for identifying, mitigating, and responding to threats and security issues relevant to Open Society's people, assets operations and programmatic work. Working across all departments, the team supports the strategic and operational delivery of a range of safety, security resiliency services to create an inclusive, enabling, and empowering culture of security risk management.

In this newly created role, in addition to providing key administrative support, you will have the opportunity to support and contribute to the delivery of our operational safety, security and resiliency services across organization. This includes tasks such as: managing logistics and content for our in house and externally run trainings, developing and designing internal resources, writing safety and security briefs and monitoring our travel safety platform. For the right candidate there will be significant potential to develop knowledge, skills, and experience in the field of security risk management within the sector.

Key Responsibilities

As the Safety and Security Coordinator at Open Society, you will:

Provide day-to-day administrative assistance to the Global Director including, but not limited to, scheduling meetings, managing calendars, and coordinating travel plans and manging expenses Perform contractual and finance related tasks including budget tracking, invoicing, and vendor contracts Manage and support the administration, logistics and delivery of all safety and security related trainings Assist with preparing, drafting, editing, formatting and/or distributing materials such as security guidance, policies & procedures, alerts, announcements, reports on security activities Support crisis management team Regularly monitor travel tracking systems to ensure proper functioning and compliance Support the development of related templates, plans, processes, assessments, and audits across the global teams’ services Maintain the internal incident tracking and database Manage the team’s internal knowledge systems Support and manage specific projects related to the safety, security and resilience function of the organization as required

People Responsibilities (Total Team/DRs)

None

Key metrics

N/A

Key internal relationships

Senior Director, Global Safety, Security and Resilience, Global Safety and Security Team; Program, Operations and Capability teams; peer networks

Key external relationships

Vendors, peer organization networks

Qualifications

Essential :

A level of education that when combined with your professional experience will adequately show you have the capability to perform the key responsibilities and contribute to organizational success Strong interest in global safety, security, and resilience

Desirable:

Recognised qualification in safety, security, or resiliency

Experience

Essential :

Notable experience in a relevant area of safety, security and/or resiliency Demonstrable experience of working across time zones Prior administrative experience

Desirable:

Working within a humanitarian, development, or rights-based organization. Experience in living / working in multiple countries

Functional Competencies:

Administrative support Technical competency – safety/security Judgment and decision making Analytical thinking Partnership building Persuasion and influencing Policy and process development Budget management Contracting Strong interest in global safety, security, and resilience

Personal Competencies:

Commitment to OSF’s core values of humility, commitment, collaboration, respect, inclusivity, and integrity Commitment to continuous learning and growth in the areas of diversity, equity, inclusion, antiracism, and social justice Able to manage competing priorities and to work under pressure, in a continuously changing environment Excellent oral and written communication skills in English Strong communications and relationship building skills; effective at building trust and confidence

Languages:

An excellent knowledge of English. Knowledge of other languages would be an asset

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