Accounts Payable Assistant

2 months ago

Cardiff, United Kingdom Lewis Silkin Full time
Term: Permanent Working hours: Part-time (3 days per week) Department: Finance Department Location: Cardiff The firm

Lewis Silkin works with leading businesses to protect and enhance their most important assets - their ideas, their people, their brand and their future. We call it: Ideas. People. Possibilities.

With offices in London, Oxford, Manchester, Leeds, Cardiff, Belfast, Dublin and Hong Kong, we are recognised by clients and industry alike as being distinct for our unique culture, market-leading practice areas, sector focused approach and for providing solutions to complex, multijurisdictional business challenges, with a pragmatic and human touch. We have two things at our core: people — both ours and our clients’— and a focus on creative, tech and innovative businesses.

Our culture is encapsulated by an ethos of bravery and kindness, guided by our values of Integrity, Clarity, Unity and Excellence (our ‘I-CUE’). We aim to provide a supportive environment for our people, clients and wider community and embrace diversity & inclusion, ensuring people are able to bring their full selves to work.

The department

The Finance Department supports all aspects of the firm’s financial requirements from the provision of strategic support through to detailed transactional processing, with a key focus on providing excellent customer service to our internal clients. The department is comprised of a management accounts and accounts payable team based in Cardiff plus a London-based operational team covering client related transactions and working capital related activities.

The Accounts Payable Assistant is a part time (0.6 FTE) role which sits within the accounts payable team. The accounts payable team deal with the processing of supplier invoices and employee expenses, managing the firm’s office account payments, compliance with VAT regulations and dealing with queries from the wider firm and external suppliers, across multiple jurisdictions and currencies.

Responsibilities

Reporting to the Cardiff-based Senior Accounts Payable Assistant, the Accounts Payable Assistant role is based from our Cardiff office. The role is at 0.6 FTE (21 hours per week) and is to cover Wednesday to Friday on a full day basis, or Tuesday to Friday with reduced hours accordingly.

The accounts payable team is responsible for supplier invoices and expense claim processes for all the firm’s eight offices and separate ledgers are maintained for the UK, Hong Kong, Ireland and Northern Ireland.

Working collaboratively with other team members, responsibilities will include:

Preparation of the firm’s supplier invoice and expense claim payments weekly and dealing with other ad hoc payments, ensuring timely and accurate processing in line with the Firm’s policy; Ensuring the correct VAT recovery of transactions posted; Management of the team’s shared inbox, using the firm’s various IT packages and liaising with stakeholders around the business and within the wider Finance team to resolve queries; Involvement in monthly reporting, such as identification of areas requiring prepayments and accruals at each month end.

Experience and Skills Required 

Strong numeracy, technical and IT skills including Excel and ideally experience of practice management systems or other accounting software packages; Excellent attention to detail and a consistently high level of accuracy; An understanding of VAT recovery processes; The ability to manage their own time, organise their work and deal with queries efficiently and promptly; The ability to work with the rest of the team, supporting others as required; The ability to build relationships with partners and key stakeholders across the firm; The knowledge and desire to identify and implement improvements to processes and procedures; Strong communication skills at all levels of the organisation; An enthusiastic and flexible approach with a ‘can do’ attitude. Additional information

At Lewis Silkin our ethos is simple. We strive to do the best for our clients, our people and the communities in which we operate. We recognise that an inclusive workplace allows for all kinds of ideas and thoughts, a variety of points of view that can trigger discussions or deliver innovative results, and a wide range of versatile skills and expertise. We are proud of the diversity within Lewis Silkin and of our culture that allows people to be themselves at work, ensuring we provide the best possible service to our clients. We are committed to finding the right person for this role and are open to discussing flexible working patterns and office location.

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