Senior Management Assistant Support

4 weeks ago

London, United Kingdom Public Health Wales Full time

Job summary

THIS POST IS FIXED TERM/SECONDMENT FOR 10 MONTHS.

IF YOU ARE INTERESTED IN APPLYING FOR THE SECONDMENT POSITION, YOU MUST OBTAIN PERMISSION FROM YOUR CURRENT LINE MANAGER PRIOR TO APPLYING FOR THIS POST.

This fixed term post offers the successful candidate the opportunity to develop the knowledge and skills required to work as a senior management assistant. This trainee role will support the development of these skills and you will be required to undertake a programme of on the job learning supported by a mentor.

Main duties of the job

The post holder will provide full and effective administration support within the Senior Management Assistants Team. Working as a Team Player, assisting other staff groups as necessary, providing secretarial, administrative and organisational support to the Senior Management Team and Assistants.

In addition, assisting/supporting the Senior Management Assistant (SMA) Coordinator in the smooth running of the SMA Team and maintaining a high standard of administration throughout the department.

About us

We are Public Health Wales - the national public health organisation for Wales. Our purpose is 'working together for a healthier Wales'. We exist to help all people in Wales live longer, healthier lives. With our partners, we aim to increase healthy life expectancy, improve health and well-being, and reduce inequalities for everyone in Wales, now and for future generations.

Together, our teams work to prevent disease, protect health, and provide leadership, specialist services and public health expertise. We are the main source of public health information, research and innovation in Wales. Never more has public health been so important as we come through the Coronavirus pandemic, face the challenges of the cost-of-living crisis and tackle and prevent the harmful effects of climate change.

Our organisation is guided by our Values, 'Working together, with trust and respect, to make a difference'. We are committed to creating an inclusive workplace that values equality, diversity and inclusion. We welcome applications which represent the rich diversity of the communities we serve and from those wishing to work part time or on a job share basis.

To find out more about working for us and the benefits we offer please visit

For guidance on the application process, please visit

Job description

Job responsibilities

To be responsible for actioning all enquires from the senior managers and supporting staff, received via the generic Team mailbox, providing advice and information as appropriate, following guidelines at all times.

Some experience of minute taking is desirable but not essential as full training will be given.

To be responsible for day-to-day diary management, arranging and coordinating meetings and to resolve conflicting diary appointments and schedules for identified staff as necessary.

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Person Specification

Qualifications & Knowledge

Essential

oGood standard of general education (GCSEs, including English and Maths at grade C or above) or ability to demonstrate equivalent work experience.

Desirable

oA good knowledge of the Microsoft package and its applications, being able to format documents. oAwareness of policies and procedures relating to dealing with confidential data both personal and organisational.

Skills and Attributes

Essential

oGood inter-personal and communication skills oGood organisational skills oWillingness to undertake relevant training courses

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