Administrative Assistant

2 months ago

Cheshire, United Kingdom Widener University Full time

Widener University’s School of Engineering is seeking a high-performing, experienced Administrative Assistant to provide top-tier administrative support to the Dean and the School of Engineering. The ideal candidate is a highly organized, professional, and proactive individual capable of handling complex, confidential tasks and advancing the strategic vision of the School of Engineering. The role requires independent judgment, discretion, and the ability to navigate various executive, organizational, and operational needs.

DUTIES AND RESPONSIBILITIES (including, but not limited to) :

Essential duties:

Provide executive-level administrative support to the Dean, Associate Dean, and various School of Engineering committees, ensuring seamless organization of meetings, events, and logistics (including space, technology, and catering). Manage the Dean’s Office calendar, including scheduling school-wide events, overseeing communications, and coordinating promotional efforts. Manage the Dean’s calendar, including scheduling meetings, travel, and engagement with faculty and students. Serve as the primary point of contact for calls, emails, visitors, vendors, and correspondence, ensuring that the office operates smoothly and efficiently. Compile, edit, and produce high-quality memos, reports, letters, and other documents, coordinating communications with university and external stakeholders. Assist in the processing of contracts, purchase requisitions, invoices, and expense reports. Assist with budget management for the School of Engineering, working closely with the Dean and program directors.

Secondary responsibilities:

Maintain confidential records and handle sensitive information within the Academic Affairs office, ensuring data integrity and privacy. Support the planning and execution of the School of Engineering’s major events and various recruitment activities. Serve on campus committees as needed to represent the Dean’s Office and contribute to strategic initiatives.

MINIMUM QUALIFICATIONS (education/training and experience required):

Required:

A minimum of five (5) years of executive or administrative support experience, preferably in higher education. Exceptional organizational skills with the ability to manage multiple projects under tight deadlines, while maintaining flexibility. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and a strong capacity to learn other university-related software. Outstanding communication skills, with the ability to write and edit professional memoranda, reports, and presentations. Strong attention to detail and a demonstrated ability to handle confidential information with discretion. Knowledge of basic marketing and event promotion skills (preferred). Excellent interpersonal skills, including the ability to handle complex situations, work under pressure, and interact tactfully with faculty, staff, students, and external partners. A proactive, self-motivated mindset with a commitment to supporting the School’s mission and enhancing the administrative function of the Dean’s Office.

Preferred:

Bachelor’s degree in business administration, communications, or a related field from an accredited institution (preferred).

PHYSICAL REQUIREMENTS AND/OR UNUSUAL HOURS:

Ability to walk around Kirkbride Hall to support campus events and outreach activities Ability to work weekends and evenings in support of outreach activities

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law. Widener University is committed to fostering an inclusive community in which faculty, staff, and students from a variety of backgrounds, cultures, and personal experiences are welcomed and can thrive. We are an equal opportunity employer and are committed to providing equal educational and employment opportunities for all persons without regard to age, color, national origin, race, religion, disability, veteran status, sex, sexual orientation, gender identity, genetic information, or status as a protected veteran.

Some positions may be eligible for a hybrid or remote work arrangement that may include a partially or fully remote work location, consistent with Widener’s Flexible Work policy. U.S. work authorization is required.

Widener University, an independent, metropolitan, doctoral-intensive university, connects curricula to social issues through civic engagement. Dynamic teaching, active scholarship, personal attention and experiential learning are key components of the Widener Experience. Located in Chester, PA, Widener's main campus is nestled between Philadelphia, PA and Wilmington, DE, with Law Schools located in both Harrisburg and Wilmington. For more information about the university, please visit our website at

EOE M/F/V/D

  • Personal Assistant

    7 months ago

    Cheshire, United Kingdom Page Personnel Full time

    Exciting opportunities to progress - Hybrid working **About Our Client**: Page Personnel are currently working with a leading Manufacturing organisation based in Cheshire to recruit an exceptional Personal Assistant. As a Personal Assistant, you will report into the Director, responsible for providing proactive, effective and efficient administrative...

  • PCN Administrator

    4 weeks ago

    Cheshire, United Kingdom Chester Central Primary Care Network Full time

    Job summary We are looking for an excellent administrator to join our leadership team and provide administrative support to the PCN Manager and leadership team. You will work closely with the PCN Manager and provide support for the deliverance of the PCN DES requirements. Main duties of the job To provide administrative support to the PCN...

  • Financial Planning Assistant

    4 days ago

    Cheshire, United Kingdom Heat Recruitment Full time

    IFA Administratorup to £32,000ChesireKey responsibilitiesProvide administrative assistance to IFAs, including preparing reports, correspondence, and documentation.Be the first point of contact for clients ensuring a professional, high quality service is providedManage advisors’ schedules and coordinate client meetings and update and maintain client files,...

  • HR Administrator

    2 months ago

    Cheshire, United Kingdom MaxAd Fixed Fee Recruitment Full time

    12 Month Fixed Term ContractCirca £27,000 + Great Benefits Do you have a passion for people? Are you organised with excellent attention to detail and capable of managing a busy, varied workload?Since 1871, our client has been delivering turnkey solutions to their customers. From home removals and storage to office relocations and facilities management....

  • Payroll Assistant

    2 months ago

    Cheshire, United Kingdom Hays Accountancy and Finance Full time

    Payroll Assistant Location: Chester (Hybrid 2 days WFH)Salary: £32,000Job Summary:The Payroll Assistant will support the payroll department in ensuring accurate and timely processing of payroll for all employees. This role involves maintaining payroll records, verifying timesheets, and assisting with payroll-related inquiries.Key Responsibilities:Assist in...

  • Facilities Management Helpdesk Administrator

    2 months ago

    Warrington, Cheshire, United Kingdom GH Engage Limited Full time

    Facilities Helpdesk Administrator- Warrington- 26k- Perm My client is currently recruiting for an experienced Administrator to join their busy team based in Warrington. The ideal candidate will have Helpdesk or Administration experience within Facilities and Maintenance or a busy environment. Monday to Friday- Full Time Office Based- 8.General Helpdesk...

  • Assistant Professor of Event Management

    5 months ago

    Cheshire, United Kingdom Widener University Full time

    Widener University invites applications for a full-time, tenure-track Assistant Professor position in the School of Business Administration, specializing in Event Management. The successful candidate will be responsible for teaching undergraduate and graduate courses, conducting research, and contributing to service activities within the department,...

  • Senior Pharmacy Homecare Administrator

    3 months ago

    Cheshire, United Kingdom Countess Of Chester Hospital Full time

    Countess of Chester Hospital NHS Foundation Trust, staff pride themselves on not only leading through clinical excellence, but also by creating an environment where all staff are valued and appreciated. To achieve this, the Trust has embarked on an exciting new strategy focused on continuous improvement. Our vision is to improve the lives of our community...

  • Financial Planning Administrator

    1 month ago

    Crewe, Cheshire, United Kingdom NJR Recruitment Full time €28,000

    BENEFITS | Company Pension (3% & 5%) Salary is circa. £28k which is negotiable, dependant on experience 23 Days Annual Leave Free onsite parking NJR Recruitment are currently working in Partnership with a well-established small company of Independent Financial Advisers based in a beautiful village around 6/7 miles from Crewe. They are now looking for a...

  • Facilities Helpdesk Administrator

    1 month ago

    warrington, cheshire, United Kingdom GH Engage Limited Full time

    Facilities Helpdesk Administrator- Warrington- 26k- PermMy client is currently recruiting for an experienced Administrator to join their busy team based in Warrington. The ideal candidate will have Helpdesk or Administration experience within Facilities and Maintenance or a busy environment. This is a great opportunity to join a company who offer progression...

  • Facilities Helpdesk Administrator

    2 months ago

    Warrington, Cheshire, United Kingdom GH Engage Limited Full time

    Facilities Helpdesk Administrator- Warrington- 26k- Perm My client is currently recruiting for an experienced Administrator to join their busy team based in Warrington. The ideal candidate will have Helpdesk or Administration experience within Facilities and Maintenance or a busy environment. This is a great opportunity to join a company who offer...

  • Accounts Assistant

    1 month ago

    Cheshire, United Kingdom GET STAFFED ONLINE RECRUITMENT LIMITED Full time

    Accounts AssistantAre you an experienced accounts professional with a passion for accuracy and attention to detail?We have a great opportunity for you! Our client is looking for a skilled Accounts Assistant / Accounts Coordinator to join their Finance team.If you’ve gained experience in accounts or accounts administration and are eager to take the next...

  • Accounts Assistant

    2 months ago

    Cheshire, North West England, United Kingdom GET STAFFED ONLINE RECRUITMENT LIMITED Full time

    Accounts AssistantAre you an experienced accounts professional with a passion for accuracy and attention to detail?We have a great opportunity for you! Our client is looking for a skilled Accounts Assistant / Accounts Coordinator to join their Finance team.If you’ve gained experience in accounts or accounts administration and are eager to take the next...

  • Administrative Support Specialist

    6 months ago

    Cheshire, United Kingdom Widener University Full time

    Widener University is currently seeking an Administrative Support Specialist in the Office of Student Engagement. Reporting to the Assistant Dean of Students for the Student Engagement, this role provides critical administrative and project management support to the operations of the Office of Student Engagement and helps to anchor our inclusive approach to...

  • Trainee Assistant

    3 weeks ago

    Cheshire, United Kingdom Specsavers Full time

    Specsavers. A household name and a Highstreet staple. And you could be part of the team.As a Trainee Optical Assistant at Specsavers, you'll be the friendly face at the heart of our stores working among a team of experienced professionals, delivering unmatched customer service every single day.The roleThis position is a dual Optics and Hearcare role....

  • Configuration Management Administration

    6 months ago

    Cheshire, United Kingdom Thales Full time

    Location: Cheadle, United Kingdom Thales people provide armed forces customers with operational advantage at every decisive moment throughout the mission. Defence and armed forces customers rely on us to deliver the full range of defence mission systems solutions at land, sea, and air. Our platforms extend across the battlespace including Above and Sonar,...

  • Supply Chain Administrator

    7 months ago

    Cheshire, United Kingdom Bird Bellows Full time

    Description Supply Chain Administrator Permanent 4 Days (Monday - Thursday 36hrs Condensed) Who is Senior Plc? Senior is a FTSE listed international manufacturing group with 26 operations in 12 countries. Senior designs, manufactures and markets high-technology components and systems for the principal original equipment producers in the worldwide...

  • Senior Pharmacy Homecare Administrator

    1 month ago

    Cheshire, United Kingdom Countess of Chester Hospital NHS Foundation Trust Full time

    Job summary Working Full or Part time hours We are looking for an enthusiastic, self-motivated Administrator to join our Pharmacy Homecare Team. You will be involved in the receipt of orders and invoices, maintenance of spreadsheets and databases and supporting other members of the Homecare Team. You will also be expected to carry out general...

  • Warehouse Administrator

    6 days ago

    Runcorn, Cheshire, United Kingdom GXO Logistics Full time €28,600

    Do you have an administrative and warehouse background and like the sound of a role that combines the two? Do you pride yourself on your attention to detail? Do you want to work for a fantastic company with great culture and strong values? Then this could be the role for you! Here at GXO we are recruiting for a  Warehouse Administrator  to join our...

  • Warehouse Administrator

    6 days ago

    Runcorn, Cheshire, United Kingdom GXO Logistics Full time €28,600

    Do you have an administrative and warehouse background and like the sound of a role that combines the two? Do you pride yourself on your attention to detail? Do you want to work for a fantastic company with great culture and strong values? Then this could be the role for you! Here at GXO we are recruiting for a  Warehouse Administrator  to join our...