Pharmacy Procurement Office Administrator

1 month ago

Uxbridge, United Kingdom The Hillingdon Hospital NHS Foundation Trust Full time

Job summary

To co-ordinate and oversee all clerical functions in the Pharmacy Procurement and Homecare assist with all Pharmacy computer system administration and work will be carried out observing public sector payment targetsresolving invoices within agreed financial can be summarised according to the schedule with the post holder taking responsibility for organising and prioritising own workload, meeting agreed deadlines and ensuring that others in the Procurement Office are enabled to do the same.

Main duties of the job

Process Homecare transactions, ensuring they are completed before month line of contact for all enquiries regarding invoices.

Word processing using Word together with Excel to produce quality documentation including spreadsheet format respond to requests for 'Crystal' financial and usage reports under the supervision of the Procurement & System Manager

To book in prescriptions on the prescription tracking system and conduct all relevant checks relating to funding such as Blueteq, ICE and orders with suppliers for requested prescriptions whilst working with pharmacists.

About us

The Hillingdon Hospitals NHS Foundation Trust is the only acute hospital in the London Borough of Hillingdon and offers a wide range of services, including accident and emergency, inpatient care, day surgery, outpatient clinics, and maternity services. The Trust's services at Mount Vernon Hospital include routine day surgery, delivered at a modern treatment centre, a minor injuries unit, and outpatient clinics.

The safety and well-being of our patients and staff is paramount and we are making urgent improvements to address this - particularly in infection prevention and control. We are making progress by working in partnership with local GPs, charities, community services, academic partners, our local authority, neighbouring hospitals, and the wider North West London Integrated care system, and ensuring that we listen and work in partnership with our local population. We are focused on ensuring that our hospitals provide high quality, safe, and compassionate care, while we drive forward with the building of the new Hillingdon Hospital.

We have over 3,500 members of staff that are proud to care for nearly half a million people, with a vision to be an outstanding provider of healthcare through leading health and academic partnerships, transforming services, to provide the best care where needed.

Job description

Job responsibilities

Please refer to the attached Job Description and Person Specification for a full list of role requirements and main responsibilities.

Person Specification

Person Specification

Essential

Good standard of education (GCSE/O level or equivalent including Maths & English) Ability to lead a small team Clear and concise telephone manner Good organisational, time management and workload prioritisation skills Flexible, enthusiastic approach Able to deal with frequent interruptions, stressful situations or changing priorities whilst completing planned workload Demonstrates reliability and good time keeping Able to cope with short periods of moderate physical exertion and moderate to heavy lifting of pharmaceutical supplies

Desirable

Formal IM&T qualification ( ECDL) or equivalent experience Use of Pharmacy computer invoicing and reporting systems Working knowledge of a pharmacy department Previous experience in hospital environment Previous experience with JAC computer systems

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