Pharmacy Administrator

4 weeks ago

Birmingham, United Kingdom Birmingham Women's and Children's NHS Foundation Trust Full time

Job summary

There has never been a more exciting time to join our team. Ambitious and proud to provide world-class care, everyone who works at Birmingham Women's and Children's NHS Foundation Trust team plays an important role in making our hospitals the incredible places they are.

We have an opportunity for a confident, self-motivated and enthusiastic individual to join our Pharmacy team. The post holder should be an excellent communicator and committed to providing the best service for our patients and families. You will be an integral part of the team supporting Pharmacy Administrator Duties.

Main duties of the job

Comprehensive, effective administration and secretarial support to include the Chief Pharmacist, Senior Pharmacy Leadership team and pharmacy department.

Assurance for the smooth running of the administrative elements of the pharmacy department.

Clerical and admin support for the HR management of all staff within the Pharmacy department.

General office duties including photocopying, filing, handling internal and external mail and confidential documentation.

Provide reports detailing outstanding appraisals, mandatory training and registration details where appropriate for all staff and informing line managers when this need completing. Ensuring all records for these are up to date.

About us

Birmingham Women's and Children's NHS Foundation Trust is the first of its type in the UK. Our Trust was formed in February 2017 to drive forward our commitment to provide the highest quality, world-class physical and mental health care for our women, children and families. Uniting our hospitals means more seamless care; more investment to make greater advances in our specialist treatment and world-leading neo-natal and fetal work. Importantly, it also gives us a greater voice in shaping the future of family-centred care.

Birmingham Children's Hospital is a UK leading specialist paediatric centre with an international reputation in several areas.

Birmingham Women's Hospital is one of two dedicated women's hospitals in the UK, with the busiest single site maternity unit, delivering more than 8,200 babies a year offering a full range of gynaecological, maternity and neonatal care.

Forward Thinking Birmingham (FTB) Mental Health Services are a unique, innovative community and inpatient mental health partnership. Alongside partners FTB offers care pathways of mental health assessment and treatment for young people aged 0-25 years old.

Our Trust is committed to creating the best place to work. We believe in promoting and enhancing inclusion, diversity and equality and encourage applications from all areas of the community, who meet the criteria for the role, regardless of age, gender identity, disability, race, religion or sexual orientation.

Job description

Job responsibilities

Please refer to the attached job description and person specification to view the full details for this opportunity at Birmingham Womens and Childrens NHS Foundation Trust.

When completing your application, please ensure you have evidenced how you meet the job description and person specification to include transferable experience, qualifications, skills along with professional registration details (if applicable).

Occasionally we receive a large number of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment.

Person Specification

Qualifications

Essential

GCSE English and Maths (Grade A-C) or equivalent NVQ Level 3 in administration or equivalent

Knowledge & Nature of Experience

Essential

Previous experience in a healthcare setting Knowledge and understanding of the Data Protection Act, GDPR and Patient/Staff Confidentiality

Desirable

Experience of working in a hospital environment

Analytical and Judgement Skills

Essential

Ability to work under pressure, prioritise and meet deadlines

Desirable

Ability to interpret data and spreadsheets from hospital systems

Professional/Managerial/Specialist Knowledge

Essential

Enhanced experience of using Microsoft Excel and Word Excellent written and verbal English Excellent telephone manner

Desirable

Experience of using hospital information systems Vesper & ESR Ability to document minutes using shorthand Experience of stock control and ordering departmental items stationary

Personal Skills/Abilities and Attributes

Essential

Ability to communicate clearly and manage difficult situations, maintaining confidentiality of persons involved. Excellent organisational and administration skills Ability to prioritise workload to meet service demands Excellent health and attendance record Smart appearance creating good impression to others Ability to tackle routine tasks accurately Good communication and interpersonal skills. Ability to write, understand and follow procedures Motivated and enthusiastic Trustworthy and ability to maintain confidentiality Adaptable to changes in working practice An understanding and the ability to undertake the duties outlined in the job description Excellent team player Ability to remain professional in busy circumstances A flexible attitude to working in all areas of the pharmacy departments across site, responding willingly to the demands of the service. Ability to demonstrate trust values.

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