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Temporary Administrator

2 months ago

Dover, United Kingdom Port of Dover Full time

The Port of Dover is closing the gap every day between the UK and the world by connecting trade, travel, visitors and communities locally-globally, collaborating with local and international partners to create a more seamless, sustainable and tech-enabled port. As the UK's busiest international ferry port and a vital gateway for the movement of people and trade, Dover handles £144 billion of trade per year, 33% of UK trade in goods with the EU and welcomes over 11 million passengers. Dover is also an award-winning cruise port, delivering world class travel and visitor experiences to the most prestigious cruise lines.

With a growing and diversifying cargo business operating from state-of-the-art facilities, a brand-new marina which is a major feature of the exciting waterfront development, and opportunities for further expansion in the future, Dover's proud history dating back 400 years has a new modern twist.\"

Job Summary

You will provide a support service to the Human Resources Department to enable an efficient, effective and confidential administration of projects

Duties of the Post Holder (but not limited to)

  • Provide administrative support to ensure efficient HR project change delivery
  • Maintain physical and digital filing systems
  • Input and update information in databases and spreadsheets

- Uploading of historic training certificates onto new ERP system

- Uploading employee qualifications onto new ERP system

- Checking for accuracy of Human Resource records and structures on the new ERP system

- Creating training certificates for Operational Plant

  • When requested, compile and summarise information for reports
  • Work closely with HR team to support project administration delivery
  • Work with sensitive information with discretion to maintain confidentiality, security and ensure compliance with privacy policies and regulations
  • Ensure that deadlines are met and adapts to changing priorities

The position is offered on a fixed-term contract basis for a duration of 6 months.

Skills and Qualifications

  • Previous experience within an administrative role
  • Database experience
  • Good office 365 knowledge
  • Have high attention to detail and superior standard of accuracy, numeracy and literacy
  • Be able to communicate at all levels
  • Work with minimal supervision
  • Ability to work with confidential information

Benefits:

  • 5 weeks annual leave + bank holidays (pro rata)
  • Employee assistance programme
  • 3rd party discounts
  • Benefits and reward platform
  • Free Parking
  • Employee volunteering scheme

All offers of employment are subject to us obtaining satisfactory references (covering all education, training, employment and unemployment in the preceding 5 years) and there will be a pre-employment medical including a Drug and Alcohol test. We need to satisfy your Right to Work in the UK.

Please be aware that all employees will be subject to background security checks in order to obtain a Dock Pass.

We value the unique differences that each of our colleagues bring to work every day and are committed to creating an environment where everyone is looking after each other and respected, included and able to perform at their best.

We are happy to discuss flexible working where possible.