Finance Manager

Job summary

To manage the effective provision of the financial & capital accounting for the Trust.

Day to day management of the capital programme and fixed asset database, and maintenance of the fixed asset register.

To assist in the production of performance monitoring information such as Board reporting, Statutory Accounts and External returns relating to capital accounting.

To provide advice on capitalisation of expenditure and be current in latest capital regulation

To organise and administer the capital working group

In respect of the Capital Coding Structure, to assist in the continuous maintenance of the integrity of the Trust General Ledger and to communicate with the members of the Finance Department and other departments to maintain the integrity of the ledgers

To assist on the development and operation of capital accounting systems and processes to enable the Trust to effectively manage capital investment and to critically analyse trends, variances and associated risks thus enabling strategic decisions to be made

To support and advise health groups in the completion of capital business cases

Provide training and education on capital finance issues to non-finance staff

Day-to-day management of the capital programme and fixed asset database, and maintenance of the fixed asset register and support and advise healthcare groups in the completion of capital business cases

Responsible for prioritising own work and that of the Finance Officer

Main duties of the job

Responsible for managing the Trust's asset register and lease register and advises managers on the appropriate use of lease financing

Provides support and guidance to the researchers within the Trust for commercially funded research projects.

Responsible for ensuring all capital payments are made in accordance with the HMRC Construction Industry Scheme

Responsible for implementation and evaluation of capital accounting policies and procedures within own area

Working closely with internal and external auditors to resolve relevant queries smooth timely review and evaluation the Trusts Capital accounting arrangements and reporting

Provide support within the section and associated function as required

Responsible for implementation and evaluation of accounting policies and procedures with Capital Reporting with supervision from the Head of Financial Services

About us

This is an exciting time for the Princess Alexandra Hospital NHS Trust. We are on a digital transformation journey leading us to our brand new hospital.

We believe that our people are our greatest asset. That's why we invest in continuous learning, career development, and personal growth. From nurses to administrators, everyone has a role to play in our success story.

Job description

Job responsibilities

Provide management support and leadership to the capital team, hospital and Trust staff on capital related matters.

To liaise with other finance teams financial accounts and management accounts to ensure the reported capital financial position is accurate

Work with the Assistant Financial Accountant to finalise month and year end accounts ensuring relevant year end capital entries and capital creditors/debtors are agreed and that their treatment in the I&E position and balance sheet accounts adhere to the NHS Manual of accounts.

Responsible for the co-ordinating and validating monthly capital related expenditure including forecasts to year-end, analysis and interpretation of significant variances and, where appropriate, to influence operational and capital project managers/clinicians into taking corrective action

To produce the month-end capital performance reports covering actual capital expenditure against plan with associated scheme by scheme reports. Investigate variances from plan and ensure that action on changes required is taken

Ensure that all reporting internally and externally is produced in a timely and professional manner, including support for completion of NHSE and other regulatory returns as required.

Actively manage the delivery of the Trust position against its Capital Resource limit (CRL) to ensure that it is achieved. To clearly articulate risks to achieving the CRL and to develop and lead appropriate action plans

Report on capital and financial issues at relevant meetings such as ICT, Estates and all other scheme leads and Prepare reports to project managers in respect of capital schemes, reflecting expenditure for monitoring purposes

Ensure all Capital projects are managed and reported against in a timely manner reporting against any variances with action. Input into all Capital business cases, ensuring that all I&E impacts are communicated

Support the annual accounts process, providing necessary schedules and working papers to support the production of the Trusts final accounts including the audit review process.

Liaise with external auditors to assist with the auditing of the year end accounts

Act as a Finance business partner for all Capital projects attending meetings, becoming a subject matter expert on Capital spend. To monitor and track the progress of all capital and revenue business cases, highlighting those to health groups that are at risk of not meeting agreed timescales. Supporting and advising health groups in the completion of capital business cases ensuring the final documents are to the right standard and have the right internal support.

Promote a modern and collaborative approach to engaging clinicians in capital and financial management

o support the capital working group in the management of the Trusts capital programme. Manage the governance and administrative arrangements, in particular: Production of financial performance reports and production of notes and action reports

Maintain and reconcile the Trusts Capital Asset Register, ensuring it is updated to reflect capital additions, disposals, depreciation, revaluations and fixed asset impairments. Provide asset figures for the final accounts, monthly and quarterly monitoring returns.

Account for the Trusts portfolio of property and equipment leases and maintain the integrity of the capital ledger and Pro Leases database

Production of the annual Capital Charge forecasts

Responsible for the reconciliation of Control Accounts and producing monthly reports to Capital Planning Group

Responsible for preparation of letters and Asset Register extracts to all Asset Managers in respect of the periodic audit verifications, detailing all changes and any outstanding issues since the previous return to ensure the Asset register

Liaise with the Trusts external VAT advisors to ensure the appropriate treatment of VAT.

Advise on the status of lease agreements, interpreting the IFRS 16 requirements and ensuring the lease definition and funding route is appropriate. Obtain subsequent agreement with external auditors on the calculations and reasoning behind the decisions.

Input into capital aspects associated with the New Hospital development including equipment, EHR and CDC programmes

Person Specification

Education and qualifications

Essential

Newly Qualified / CCAB Finalist QBE over 5 years of Capital Accounting experience A University degree - in finance

Desirable

Demonstrate Continuing Professional Development Education to degree level or equivalent

Experience

Essential

Experience of working within an NHS Finance Department

Desirable

Experience of working at a senior level across a range of finance functions DHSC / HM Treasury business case guidance Knowledge of HM Customs & Revenue recovery of VAT on capital projects

Skills and knowledge

Essential

Proficient in the use of financial systems, including spreadsheets and database packages and have the ability to develop systems to maximum benefits to users Have extensive experience in Capital Reporting Ability to prepare and present financial information (Capex) to non-financial people

Desirable

Have a robust understanding of financial systems and be able to extract, interpret, manipulate and present information in a meaningful way Planning, monitoring and influencing skills Knowledge and understanding of strategic NHS issues and priorities

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