Postgraduate Medical Education Administrator

3 weeks ago

Coventry, United Kingdom University Hospitals Coventry and Warwickshire NHS Trust Full time

Job summary

This post will provide a specialised, comprehensive and confidential administration service. The post holder is responsible for coordinating parts of the medical teaching programme for the Foundation Years 1 and 2 trainee doctors for the South Warwickshire rotation at UHCW. This involves working with the Postgraduate Medical Education team including the Foundation Programme Director, the FY1 and the FY2 Deputy Clinical Tutors and the medical education administration team.

The post holder will work closely with other members of the Medical Education team at UHCW to ensure that all the services offered by the department are fully supported and the students, staff, trainees and visitors receive a high quality seamless service. This will be done in accordance with Departmental, Trust and National standards, policies and procedures.

Please be advised there is a proposed interview date of 23rd May 2024.

Main duties of the job

The post holder will work as part of the postgraduate team to provide administration support to the Foundation Programme Director and the two Deputy Foundation Tutors. This will be done in partnership with the Foundation medical education administrator. Close collaborative working is essential for the successful delivery of the training The post holder will collate the Foundation training programme The post holder will work with their coworkers to respond to all trainee queries about access to HORUS (the e portfolio system for trainee doctors) and all other trainees The post holder will also need to demonstrate the ability and willingness to provide cross cover and work effectively as part of the full medical education administration. The post holder needs to act as a senior point of contact for all relevant activities to ensure all enquiries are effectively managed and successfully resolved within a prompt timescale, ensuring all relevant personnel are informed as necessary and an appropriate record is maintained.

About us

University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.

We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.

Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.

We are proud to be recognised as a Pathway to Excellence designated organisation - please click the link for further details about this prestigious award. Pathway To Excellence - University Hospitals Coventry & Warwickshire (

By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.

The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.

Job description

Job responsibilities

To ensure, wherever possible, that all documentation is up-to-date, in an orderly fashion and available whenever decisions are being made, reporting exceptional circumstances where necessary. This will require: effective collaboration with all relevant personnel to maintain an efficient administrative system; prompt transcription, manipulation and distribution of appropriat To continually contribute to training improvement agendas. This will require: undertaking any project work as directed, including obtaining information from the Internet, collation and reporting of data in order to produce reports and spreadsheets, utilising relevant Trust IT systems, as determined by the role, ensuring all relevant data is collected and input accurately in line with Trus Share ideas for potential service improvement. To implement and maintain an efficient office management system/procedures to enable the Department to optimise their standards of service. This will require: effective time management, managing schedules and leave arrangements ensuring appropriate and timely communications with all relevant personnel; arranging meetings/events; composing and transcribing minutes proactively ensuring action points are raised and completed; preparation of correspondence and reports; effective management of the office by establishing and maintaining efficient manual and electronic correspondence and documentation management systems; ensuring office equipment and stationery is maintained and processing orders as required.

For further details of the role please see the attached job description.

Person Specification

Qualification /Training

Essential

See supporting documents

Experience

Essential

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Desirable

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Knowledge

Essential

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Desirable

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Skills & Abilities

Essential

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Desirable

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