Finance and Data Processing Assistant

4 weeks ago

Colchester, United Kingdom Provide CIC Full time

Job summary

The role of this post is to provide finance and data focused support to the business. The postholder will be responsible for liaising directly with internal and external stakeholders to ensure good financial management and credit control.

Main duties of the job

Finance

Processing, checking and coding non-PO supplier invoices received , raising queries with the relevant parties for resolution. Check and code staff timesheets. Reconcile patient card payments received against patient invoices in the PMS. Record staff additional hours and expenses for approval. Collate receipts and log relevant budget codes against usage of company credit cards. Manage Contractor queries regarding submission and payment of invoices and credit. Assist with provision of sales/activity data for the Finance Team to generate sales invoices for distribution via Shared Business Services. Liaise with Commissioners to answer queries relating to sales invoices, backing data and support the resolution of any blocks to payment. Monitor payment of sales invoices, support and escalate non-payment to relevant parties.

Data and Performance Analysis

Assist with production of reports, data submissions and audits to share with the management team and a variety of different stakeholders. Support provision of business performance insight alongside the data, identifying trends and possible causes to allow effective decision making. Assist with the development of finance and data related processes to improve efficiency. Ensure data is up-to-date and collated and stored in an appropriate manner. Work alongside management to identify areas where audits and reports could support service improvement. Work with dashboards to monitor compliance with KPIs.

About us

Provide Wellbeing Ltd is a community clinic specialising in healthcare provision to both NHS and self-pay patients. We offer a range of services including Vasectomy, Carpal Tunnel Decompression, Minor Skin Surgery, Ear Care, Neuro Developmental Service, Speech and Language Therapy, Podiatry and Physiotherapy Services. We are a small but expanding team, with a strong culture of colleague engagement, support and development to ensure our staff grow alongside our business and are happy and proud to be part of it. As an independent healthcare provider we have the flexibility to 'do things differently' where the opportunity arises which makes for an exciting workplace and exceptional clinical care.

Job description

Job responsibilities

General Responsibilities

Work collaboratively with others and demonstrate effective communication, both written and verbal with colleagues, patients and other stakeholder at all levels. Deliver against Provide Wellbeing objectives, achieving quality outcomes, prioritising own workload. Compliance with standard processes/procedures. Contribute to service development through constructive contribution at team meetings etc. Establish effective relationships with external contacts and partnership agencies and ensuring the business is represented as an outstanding organisation. Any other tasks as required that are commensurate with the role as delegated by Management. Person Specification

QUALIFICATIONS & EDUCATION

Essential

Training in Microsoft Office to Intermediate level.

Desirable

ECDL / similar qualification or equivalent experience

WORK RELATED KNOWLEDGE & EXPERIENCE

Essential

Previous experience in business administration with an operational background. Experience in a customer/client facing role, liaising with external stakeholders.

Desirable

Experience in a finance role. Previous experience of the design and interpretation of data and compliance to Key Performance indicators. Previous experience within a medical/clinical business.

SKILLS & APTITUDES

Essential

Reliable, accurate and excellent attention to detail. Ability to resolve queries competently and to escalate to line manager when necessary.

Desirable

Previous experience of patient-based systems such as SystmOne.

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