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Accounts Payable Assistant

2 months ago

Bournemouth, United Kingdom McCarthy Stone Full time

About You

We are seeking to appoint a motivated individual to the role of Accounts Payable Assistant to join our Finance Team on a 9 month Fixed Term Contract.

You will possess a dedicated working style with the drive and enthusiasm and a proven track record working with the day-to-day finances of a busy organisation, with a particular focus on purchase processing and undertaking the preparation and posting of the purchase ledger for Head Office entities on a timely basis to meet month end reporting deadlines. The successful candidate will likely be working towards a chartered qualification (CIMA/ACCA) and will be supported and developed throughout their professional studies.

This role will suit a person who has a dedicated working style with the drive and enthusiasm to improve processes and to see a task through to completion. Acting as a member of the Accounting & Reporting Team they will take pride in the service provided to both internal and external customers, and as such must be a strong communicator and have the ability to comply with strict monthly processing and reporting requirements. 

The role requires significant communication and liaison at different levels across the organisation and it is important that these contacts should be managed effectively and co-operatively.

The Role

Key Responsibilities:

  • Process proforma’s and one off payment requests when required
  • Reconcile supplier statements of account as required
  • Perform a system-led match of Purchase Order to Goods Received Note to Invoice as required reverting to a manual match if necessary
  • Resolve purchase ledger queries from suppliers/authorisers as they arise through the mailbox
  • Liaise with Divisions to resolve payment queries
  • Undertake document preparation and scanning activities
  • Assist with any external auditor queries
  • Assist with various other regular monthly accounting tasks as required
  • Operate as a first level of support for system queries from the business in relation to the purchase to pay process

This role can accommodate an agile working arrangement and you will be required to work at least 2-3 days a week, including every Wednesday, in our Head Office in Bournemouth.

Benefits

Financial:

  • Competitive salary and bonus scheme
  • Company pension scheme
  • Life Assurance
  • Professional qualification paid for

Lifestyle/Health & Wellbeing:

  • 24 days holiday plus Bank Holidays
  • 2 fully paid volunteering days per year (supported by the McCarthy Stone Foundation)
  • Health benefits such as Remote GP, 24/7 access to EAP Services (including counsellors and legal advisors) and eyecare voucher
  • Colleagues Benefit Booklet with a range of store offers discounts and promotions
  • Family Friendly Policies

Your Attributes

You will bring:

  • Effective communication, team working and organisational skills
  • Ability to work effectively alone or as part of a team
  • Logic, reasoning, and problem-solving abilities
  • Strong verbal and written communication skills
  • Self-starter – ability to show initiative and work on their own to achieve department and business objectives

You will have:

  • Proficient in Microsoft Excel
  • Experience in supplier communications is desirable together with knowledge of finance transactional processing on a finance system.
  • An understanding of basic accounting concepts such as double entry bookkeeping is essential
  • Knowledge of the Construction Industry Scheme is desirable
  • Ability to plan, prioritise and meet tight deadlines
  • Positive and enthusiastic attitude with the drive to improve processes and see a task through to completion
  • Self-motivated and a quick learner
  • A team player who is happy to assist others with ad hoc tasks
  • Flexible and adaptable in ability to learn new systems and skills quickly
  • Strong record of achievement and task completion