Directorate Team Adminstrator for HMR Children's

2 weeks ago

Rochdale, United Kingdom Northern Care Alliance NHS Foundation Trust Full time

Job summary

A vacancy has arisen for a part time (30 hours), Band 3, Directorate Team Administrator for HMR Children's Services in Rochdale.

The role will involve working within an integrated friendly team providing the co-ordination and implementation of office procedures and will require a high degree of organisational skills and excellent working knowledge of administrative systems. You will often be the first point of contact and a focal point for the services requiring clear communication and liaison skills and will be responsible for managing and prioritising your own workload and will be required to use your own initiative. You will manage and maintain the Manager's diary and support the Directorate team

Main duties of the job

To use a variety of software packages such as Microsoft Word, Outlook, PowerPoint, Excel, Access etc to produce correspondence and maintain presentations, records, spreadsheets and databases. To devise and maintain office systems. To maintain and update websites and internal databases. To collate data for performance reporting as required. To attend meetings, taking minutes and keeping notes. To liaise with staff in other services and with external contacts. To sort and distribute incoming post and organise and send outgoing post To organise, store and archive paperwork, documents and computer- based information Manage own workload and act independently within occupational guidelines, using own initiative, seeking advice where necessary from the line manager ensuring confidentiality is maintained at all times. To book rooms and support both in-house and external training events

About us

The Northern Care Alliance NHS Foundation Trust (NCA) provides hospital and integrated health and social care services to over one million people living across Greater Manchester. Our 20,000 colleagues care for people in hospital and in the community, working across Bury, Rochdale, Oldham and Salford, to save and improve lives.

As a large NHS trust we are committed to enhancing the health of our local population by delivering consistently high standards of care and working closely with local authorities and key partners. We believe in our power and potential to make a difference and we're always looking for people who demonstrate our three core values - care, appreciate and inspire - to join our team.

In return, we can offer you a job role with purpose and flexibility. The size and scale of the NCA means we can provide more challenge and opportunities so your career can always be moving in the right direction. By joining us you can also access a competitive benefits package, including, a fantastic annual leave allowance, flexible working opportunities and protected hours for health and wellbeing activities, helping you to achieve more personal downtime and a better work-life balance.

We are currently in process of updating our values. For the latest information around our values and behaviours, please visit our careers website

Job description

Job responsibilities

To read more information about the advertised role, and the main job duties/responsibilities please open the Job Description and Person Specification located under the supporting documents heading. You can also read more information about working at the Northern Care Alliance within the attached Candidate Information Pack or by visiting our careers website:

We reserve the right to close the online vacancy when we are in receipt of sufficient applications. Should you wish to apply for this post you are advised to complete and return your application form as soon as possible.

In line with the Trust's Single Equality Scheme we welcome applications from everyone irrespective of ethnic origin, disability, age, gender, gender identity, sexual orientation, nationality, religion, marital status, social background or trade union membership.

Person Specification

Qualifications

Essential

Education to GCSE level/GCE 'O' Level Word processing - Qualified to RSA II/NVQ level 3 or equivalent qualification

Desirable

ECDL or equivalent qualification

Knowledge, Training and Experience

Essential

Significant experience of providing clerical services Comprehensive knowledge of Microsoft packages Experience of using IM&T systems for data entry. Experience of successfully working within tight time frames and to deadlines.

Desirable

Knowledge and understanding of the National Health Service.

Skills and Abilities

Essential

Advanced keyboard skills. Ability to communicate in a clear and concise manner. Proven organisational skills and ability to prioritise workload with interruptions and changing priorities. Good numerical skills. Ability to multi-task and prioritise own workload. Knowledge of a full range of administration procedures and their application to improve service efficiency and effectiveness. Good command and understanding of English, punctuation and grammar.

Desirable

Understanding of the Data Protection Act. Knowledge of Information Governance with regard to maintaining confidentiality of person identifiable information

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