Administrative Assistant

1 week ago


Dunfermline, United Kingdom NHS Scotland Full time

INTERNAL NHS FIFE CANDIDATES ONLY

We are pleased to announce an exciting opportunity to support the Reducing Drug Deaths Open Innovation Catalyst Challenge, a national challenge open to all four devolved nations.

As an Administrative Assistant will be a crutial part of the NHS Fife Innovation Office. As part of the position, you will coordinate closely with other members of the core regional HISES staff, including the Administrative Staff and Project Managers.

Your primary responsibilities will include providing a high standard of administrative support to the Innovation Manager, and the Senior Project Manager, as well as the wider Innovation Team, including acting as the first point of contact for all enquiries and responding or referring on as necessary.

You will provide effective and efficient project support and administration service to the Innovation Team to support the Reducing Drug Deaths Open Innovation National Catalyst Challenge, as well as meeting project deadlines on an ongoing basis throughout the project lifecycle.

You will be an excellent communicator, with strong interpersonal, decision-making, and organisational skills, with the ability to work independently and efficiently.

You will have excellent IT skills, be attentive to detail, and have experience using videoconferencing and Microsoft Teams effectively.

You must have substantial experience in administration, or a formal degree or equivalent with experience providing relevant administrative support to a team.

If you are interested in a challenging role and are committed to delivering complex projects in partnership with a wide variety of stakeholders, then we want to hear from you.

You will primarily be based in the Research, Innovation and Knowledge (RIK) Department at Queen Margaret Hospital, Dunfermline, although flexible work and home-based working will be considered. You may be expected to travel to other NHS Fife sites, across the South East of Scotland and other UK nations, as required.

Existing permanent employees must first discuss this opportunity with their substantive line manager. The secondment policy can be found here Hub • Blink (joinblink.com) If you do not have approval for a secondment from your current line manager, you will not be able to progress your application for a fixed term post. External applicants, with continuous NHS Service, must also have in place a secondment agreement, from their existing board to apply for this post.

For informal enquiries please contact Ramsay Khadeir, Senior Project Manager ramsay.khadeir@nhs.scot.

NHS Fife is legally obliged to ensure all its employees are legally entitled to work in the United Kingdom. If you are not a United Kingdom (UK) or Irish National, you are required to confirm your right to work in your application.

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

NHS Scotland is reducing their full-time working week from 37.5 to 37 hours per week from 1 April 2024 but with no change in pay. This reduction will also be applied pro rata for part time staff. This advert and any subsequent offer/contract of employment therefore reflects the new working hours. However, as not all service areas will be able to adopt the 37 hour working week immediately from 1 April 2024, you may be required to work up to an additional 30 minutes per week for a temporary period for which you would be paid until the service you are working in changes rosters or working patterns to accommodate the new reduced working week. If you have any questions or concerns, please contact the Recruiting Board.



  • Dunfermline, United Kingdom Adamsons Drinks Full time

    Administration Assistant required to work in busy Transport office. You will be required to handle daily driver debriefs, ensuring drivers are supported 100% during their day, communicating with our telesales team regarding deliveries, helping the planner with vehicle availability and every day administrative duties. Experience not essential however good...


  • Dunfermline, Fife, United Kingdom Scotia Partnership Limited Full time

    We are seeking a skilled Administrative Support Assistant to join Scotia Partnership Limited. The successful candidate will be responsible for providing administrative support to our team, including answering phone calls, managing mail, and booking appointments.This is a temporary receptionist position with the potential to become a permanent role. The...


  • Dunfermline, United Kingdom Utopian Professional Recruitment Full time

    We are excited to be working in partnership with a highly successful and established client located near Dunfermline who are looking to recruit a dedicated and highly professional Administration Assistant. **Role Responsibilities** - Tender Document Management - Download and organise tender documents from various sources - Ensure all relevant documents are...


  • Dunfermline, United Kingdom NHS Scotland Full time

    **FIXED TERM POST FOR 21 MONTHS** We are pleased to announce an exciting opportunity to support the Reducing Drug Deaths Open Innovation Catalyst Challenge, a national challenge open to all four devolved nations. As an Administrative Assistant will be a crutial part of the NHS Fife Innovation Office. As part of the position, you will coordinate closely...


  • Dunfermline, Fife, United Kingdom Scotia Partnership Limited Full time

    Job Title: Temporary Receptionist PositionWe are seeking a reliable and efficient administrative support assistant to join our team at Scotia Partnership Limited.Key Responsibilities:* Answering phone calls and responding to queries* Managing mail and scanning documents* Booking appointments and maintaining a scheduleRequirements:* Strong administrative...


  • Dunfermline, Fife, United Kingdom NHS Fife Full time

    NHS Fife: A Key Role in Reducing Drug DeathsWe are pleased to announce the opportunity to support the Reducing Drug Deaths Open Innovation Catalyst Challenge, a national challenge open to all four devolved nations.As an Administrative Assistant, you will play a crucial role in the NHS Fife Innovation Office. Your primary responsibilities will include...


  • Dunfermline, Fife, United Kingdom Scotia Partnership Limited Full time

    Temporary Receptionist OpportunityWe are seeking a reliable and organized individual to join our team as a temporary receptionist for a client in Dunfermline. The successful candidate will be responsible for providing administrative support, answering phone calls, managing mail, and booking appointments.This is a 6-week contract with the potential to extend...


  • Dunfermline, Fife, United Kingdom Scotia Partnership Limited Full time

    Temporary Receptionist OpportunityWe are seeking a reliable and organized individual to join our team as a temporary receptionist for a client in Dunfermline. The successful candidate will be responsible for providing administrative support, answering phone calls, managing mail, and booking appointments.This is a 6-week contract with the potential to extend...


  • Dunfermline, Fife, United Kingdom Scotia Partnership Limited Full time

    Temporary Receptionist OpportunityWe are seeking a temporary receptionist to join our team at Scotia Partnership Limited in Dunfermline. The successful candidate will be responsible for providing administrative support, answering phone calls, managing mail, and booking appointments.This is a 6-week contract with the potential to extend. The hourly rate is...


  • Dunfermline, Fife, United Kingdom Scotia Partnership Limited Full time

    Temporary Receptionist OpportunityWe are seeking a temporary receptionist to join our team at Scotia Partnership Limited in Dunfermline. The successful candidate will be responsible for providing administrative support, answering phone calls, managing mail, and booking appointments.This is a 6-week contract with the potential to extend. The hourly rate is...


  • Dunfermline, Fife, United Kingdom Scotia Partnership Limited Full time

    Temporary Receptionist OpportunityWe are seeking a reliable and organized individual to join our team as a temporary receptionist for a client in Dunfermline. The successful candidate will be responsible for providing administrative support, answering phone calls, managing mail, and booking appointments.This is a 6-week contract with the potential to extend...


  • Dunfermline, Fife, United Kingdom Scotia Partnership Limited Full time

    Temporary Receptionist OpportunityWe are seeking a reliable and organized individual to join our team as a temporary receptionist for a client in Dunfermline. The successful candidate will be responsible for providing administrative support, answering phone calls, managing mail, and booking appointments.This is a 6-week contract with the potential to extend...


  • Dunfermline, Fife, United Kingdom Scotia Partnership Limited Full time

    Temporary Receptionist OpportunityWe are seeking a reliable and organized individual to join our team as a temporary receptionist. The successful candidate will be responsible for providing administrative support, answering phone calls, and managing correspondence.Key Responsibilities:Answering phone calls and responding to inquiriesManaging mail and...


  • Dunfermline, Fife, United Kingdom Scotia Partnership Limited Full time

    Temporary Receptionist OpportunityWe are seeking a reliable and organized individual to join our team as a temporary receptionist. The successful candidate will be responsible for providing administrative support, answering phone calls, and managing correspondence.Key Responsibilities:Answering phone calls and responding to inquiriesManaging mail and...


  • Dunfermline, Fife, United Kingdom Scotia Partnership Limited Full time

    Temporary Receptionist OpportunityWe are seeking a temporary receptionist to join our team at Scotia Partnership Limited. The successful candidate will be responsible for providing administrative support and ensuring the smooth operation of our front desk.Key Responsibilities:Answering and directing phone callsManaging incoming and outgoing mailBooking...


  • Dunfermline, Fife, United Kingdom Scotia Partnership Limited Full time

    Temporary Receptionist OpportunityWe are seeking a temporary receptionist to join our team at Scotia Partnership Limited. The successful candidate will be responsible for providing administrative support and ensuring the smooth operation of our front desk.Key Responsibilities:Answering and directing phone callsManaging incoming and outgoing mailBooking...


  • Dunfermline, United Kingdom EVi Group Full time

    At EVi, we provide renewable energy options for domestic and commercial customers. Our aim is to deliver an efficient, professional service, reducing energy bills that meet the customers needs and capabilities. **Role Overview**: The Administrative Assistant will be organised, efficient and provide a clear and professional line of communications throughout...


  • Dunfermline, Fife, United Kingdom Scotia Partnership Limited Full time

    Temporary Receptionist OpportunityWe are seeking a temporary receptionist to join our team at Scotia Partnership Limited. The successful candidate will be responsible for providing administrative support, answering phone calls, and managing mail and appointments.Key Responsibilities:Provide exceptional customer service to clients and visitorsManage incoming...


  • Dunfermline, Fife, United Kingdom Scotia Partnership Limited Full time

    Job Title: Temporary Receptionist PositionJob Summary: We are seeking a temporary receptionist to join our team at Scotia Partnership Limited. The successful candidate will be responsible for providing administrative support and ensuring the smooth operation of our office.Key Responsibilities:• Answering phone calls and responding to queries• Managing...


  • Dunfermline, Fife, United Kingdom Scotia Partnership Limited Full time

    Job Summary:We are seeking a skilled Receptionist to join Scotia Partnership Limited on a temporary basis. The successful candidate will be responsible for providing administrative support, answering phone calls, and managing mail and appointments.Key Responsibilities: Answering phone calls and responding to queries Managing mail and correspondence Booking...