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Production Admin Coordinator

3 months ago

London, United Kingdom St Marks Studio Full time
Job Description

We’re looking for a proactive and organised Production Admin Coordinator with an excellent attention to detail to support our Producers with vital production admin, including oversight of production workflow systems, supplier management, budget management and studio-based pre-production.

You will love multitasking and be passionate about solving problems. We’re a very collaborative team, so someone with bags of initiative and curiosity is essential

We’re a lovely bunch and all about personal development, so you’d be supported and mentored by the Senior Management Team to develop your skillset and grow in your role.

Responsibilities:

  • Work closely with Producers in managing invoicing, supplier payments and ensuring all relevant data is prepped for budget reconciliations.
  • Work closely with our finance team to ensure consistent and accurate financial reporting.
  • Assist with tracking freelancer contracts, POs and payments alongside Production Director
  • Track & update insurance documents, DBS checks and subscriptions for the wider team
  • Assist in maintaining a database of production vendors
  • Assist in the preparation of presentation materials for internal and client meetings.

 


Qualifications

 

  • Experience in a production administration or Production Secretary environment
  • Be highly motivated & collaborative
  • Excellent organisational skills and attention to detail
  • Demonstratable problem solving skills
  • Intuitive & proactive nature


Additional Information

St Marks Studio has fantastic benefits on offer to all of our employees. In addition to the classics, Pension, Life Assurance, Private Medical and Income Protection Plans we also offer;

  • WORK YOUR WORLD opportunity to work anywhere in the world, where there is a Publicis office, for up to 6 weeks a year.
  • REFLECTION DAYS - Two additional days of paid leave to step away from your usual day-to-day work and create time to focus on your well-being and self-care.
  • HELP@HAND BENEFITS 24/7 helpline to support you on a personal and professional level. Access to remote GPs, mental health support and CBT. Wellbeing content and lifestyle coaching.
  • FAMILY FRIENDLY POLICIES We provide 26 weeks of full pay for the following family milestones: Maternity. Adoption, Surrogacy and Shared Parental Leave.
  • FLEXIBLE WORKING, BANK HOLIDAY SWAP & BIRTHDAY DAY OFF You are entitled to an additional day off for your birthday.
  • GREAT LOCAL DISCOUNTS This includes membership discounts with Soho Friends, local restaurants and retailers in Westfield White City and Television Centre.

Full details of our benefits will be shared when you join us

Publicis Groupe operates a hybrid working pattern with full time employees being office-based three days during the working week. 

We are supportive of all candidates and are committed to providing a fair assessment process. If you have any circumstances (such as neurodiversity, physical or mental impairments or a medical condition) that may affect your assessment, please inform your Talent Acquisition Partner. We will discuss possible adjustments to ensure fairness. Rest assured, disclosing this information will not impact your treatment in our process.

Please make sure you check out the Publicis Career Page which showcases our Inclusive Benefits and our EAG’s (Employee Action Groups).

#LI-Hybrid