Information Management Coordinator

4 weeks ago

Kingston upon Hull, United Kingdom Wood Full time

The role involves direct customer interaction inclusive of onsite customer visits, presenting and training in a professional manner.
You shall be required to coordinate, request and process information succinctly adhering to the company’s policies and procedures. You shall be required to either review and update or create procedures / processes as required.


Other aspects include but are not limited to: scheduling and leading meetings, the setting of meeting agendas, maintaining project management information, develop marketing and training material, assisting with internal launches and communications, planning and attending forums and exhibitions.

Our Clients and Projects   

It’s a future for all of us . We aspire to shape a better tomorrow by unlocking solutions that address the biggest challenges facing our clients and our society. Join our team, who are leading the way in Sustainability, Energy Transition, and Decarbonisation digital solutions. You will be a part of the team whose focus is delivering a digital information management system to support clients in their drive towards sustainable energy efficient solutions.

Typical responsibilities

Awareness of core functions that a typical information management systems should provide and how these can be used to provide an IM solution Obtain a thorough understanding of the M-Files Content Services Platform system and understand how specific components and core functionality can be utilised to develop IM solutions Strong communication skills: Ability to speak / present to stakeholders (both internally and externally) to identify and document their key requirements and objectives Identify and document the high-level issues which are affecting the customer and assist in proposing the IM solution Identify and categorise key document and information sets Identify and document key information flows, document processes & business requirements Produce and establish document and information management procedures and controls including work instructions Determine metadata requirements for documents and other content types Understand how metadata can be used to relate, secure and automate information and content Demonstrate the technical solution to the customer with confidence and the ability to deal with questions that arise Assist with developing marketing and training materials Assist with internal M-Files support and launches to strongly champion M-Files internally Contribute to proposals from supporting scope of work development to commercial estimates Provide project delivery support in setting meeting agendas, facilitating client / internal meetings, recording actions and maintaining project information (reports, trackers) Plan and attend forums and exhibitions as and when required

You may read these details and are potentially thinking about not applying due to not having every single skill, knowledge or experience listed, and that’s understandable. However, we’d still like to hear from you.. At Wood, we understand and acknowledge that everyone is different, and we are committed to equal opportunities and want to access all of the talent that is out there. We are committed to attracting a broad range of skills, knowledge and experiences and embrace differences. So even if you feel you don’t have everything listed, but feel you have some of the experience, knowledge or skills to help us unlock solutions to the world’s most critical challenges….do apply. 

Knowledge of Document and Information Management Project delivery / administration experience Full, valid UK driving license Working proficiency with MS Office products including Word, Excel, and PowerPoint

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