Contracting Officer

4 weeks ago

London, United Kingdom Open Society Foundations Full time
Contracting Officer. London. Posting Date: 05/21/2024. Deadline: 06/03/2024

Role Title 

Contracting Officer

Program/Tool/ Department/Unit Name 

Global Finance

Team Name

Procurement & Contracting 

Role Purpose

The Contracting Officer is an individual contributor in transaction processing, compliance checks, learning and contract system management.

Key Responsibilities

Review contract requests for compliance, and draft contracts and purchasing documents based on established templates under minimal supervision

Review, negotiate, draft commercial contracts on third-party paper and ensure commercial contracts meet OSF requirements

Develop and manage contracting and purchasing document templates, working with Global Finance colleagues and the Office of the General Counsel

Administer contracts, expense payment letters and other transactions through Contract Access or other contract or purchasingsystems andprovide user support

Provide learning support to OSF colleagues in all roles participating in the contracting and purchasing process

Assure integrity of data in the contracting system, and generate complex reports to track workflows, help analyse processes and support business decisions

May require significant systems or learning responsibilities

Qualifications

Essential : 

Bachelor's degree (BA/BSc) or equivalent 

Desirable:

Knowledge of Salesforce or other CRM platform and relational database concepts, including reporting

Experience 

Essential :

Significant experience with software-supported contract lifecycle management, purchasing and procurement

Excellent analytical skills, proficiency in Microsoft Office and cloud-based platforms, strong research and database management skills

Competencies

Functional Competencies:

Proven experience collaborating with, and leading, multi-country or multi-jurisdiction projects

Expertise in working with large volumes of data (export, import to/from different systems;

Awareness of diverse cultural differences and communication styles, proven ability to build relationships with a wide range of people within a complex organization. 

Excellent computer and analytical skills, proficient in Microsoft Office and cloud-based platforms and experience with internet research and database management

Expert in account analysis

Personal Competencies:

Demonstrates commitment to OSF’s core values of humility, commitment, collaboration, respect, inclusivity and integrity

Works well in a team and contributes meaningfully and regularly to discussions and in problem solving issues 

High level of attention to detail, and organizational, analytical, interpersonal, and proactive problem-solving skills

Experience working with multiple clients to resolve complex problems and interacting with high needs clients

Must be able to exercise critical thinking skills including good judgment and be a solutions-oriented individual

Manage work efficiently in a fast-paced environment, research financial data, troubleshoot and follow through on projects to completion, possess strong attention to detail, while meeting strict deadlines

Works with a high degree of independence

Languages:

An excellent knowledge of English

Knowledge of other languages would be an asset

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