PA / Senior Administrator

2 weeks ago


Maidstone, United Kingdom NELFT North East London Foundation Trust Full time

Job summary

An exciting opportunity has arisen to join the Kent management team as a band 4 Senior Administrator / PA. The post holder will provide PA and admin support to the Assistant Director of Kent Children's Mental Health Services. The post is equal to 34 hours per week and will be based in Pudding Lane, Maidstone with a view to travelling across all Kent sites where needed.

This role provides an opportunity for experience administrator to further develop their skills and experience in supporting senior managers and clinical teams.

Brief description of your duties & responsibilities

Work competently within current procedures for own working practices and, where appropriate, contribute to the development and implementation of changes to improve own working practices/service, policies, procedures, and guidelines.

Co-ordinate, facilitate and maintain a record of SET-CAMHS clinicians training and development. Deal with general enquiries and communicate new procedures to the relevant members of staff. Support the monitoring and delivery of directorate key performance indicators, such as mandatory training compliance, and to work with senior managers to identify corrective action where necessary.

Co-ordinate NELFT wide CYP CAMHS Workstream Group meetings, provide administrative support as necessary, including organising meeting agenda and taking minutes of meetings.

Main duties of the job

The main responsibilities of the posts:

Supporting administration and organisational tasks for the Assistant Director. Provide a high quality confidential and comprehensive administrative service, including diary management. Undertake word processing of all documents to a high standard, in an agreed Trust style and using an appropriate referencing system. General admin duties, including, preparation of patient letters.

About us

Probationary Period

This post will be subject to a probationary period. Internal applicants are exempt from the probationary period (unless you are an internal applicant currently part way through a probationary period or currently a bank member of staff).

Starting with NELFT

NELFT place a great deal of importance on new starters being properly welcomed and inducted into the Trust. All new starters will join the Trust on the first Monday of each month and will undertake a comprehensive induction of up to two weeks which will include mandatory training, systems training and the allocation of equipment. As part of the process new starters will have the opportunity to also meet the executive team, senior managers and attend a number of drop in sessions focusing in engagement, health and wellbeing and key processes. The induction will be held at our head office (CEME) in Rainham, Essex.

Use of AI

Applications for this role should be written by the applicant. If artificial intelligence (AI) programmes are used then the application may be rejected due to this document being an important part of the assessment process. This does not prevent applicants seeking appropriate support with applications should they need to for the purposes of any declared disability.

Job description

Job responsibilities

Essential Criteria

Experience of supervising administrative staff. Excellent organisational and admin skills. Excellent communication and customer service skills. Administrative experience essential, experience within the NHS desirable Minute Taking Confidence and competence in MS Excel MS Word and MS Outlook and desirable is MS teams, MS forms and Adobe Pro. Email and Diary Management.

Please see Job Description.

If you are an overseas qualified nurse and wanting to start your journey to becoming a UK based registered nurse with the NMC, you can check whether you are eligible to be supported through our Capital Nurse consortium. Please visit; Whilst NELFT is happy to welcome overseas nurses we are unable to consider your application directly. You should submit your interest and apply through the Capital Nurse London group.

Although we are a registered sponsor organisation, we are unable to offer sponsorship for some job roles, and this will be identified through filtering questions at the start of any job application on the Trac recruitment system.

Person Specification

Experience

Essential

Administrative experience of working in a busy environment Experience of Supervising Administrative Staff Minute Taking Skills Has worked at Band 3 or equivalent Can demonstrate good IT skills in personal statement

Desirable

Advanced computer skills Has worked within NHS and has experience of systems such as Healthroster, Systmone, eProcurement etc. Has acted up or has experience of PA role.

Communication

Essential

Good interpersonal and telephone skills

Knowledge

Essential

Understands eProcurement System Healthroster Use

Qualifications

Essential

Administrative / Business qualification

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