Administration Assistant

4 weeks ago


Thatcham, United Kingdom Berkshire Healthcare Foundation Trust Full time

Job summary

Anexciting opportunity has arisen to join the administration team within the Neuro Rehabilitation Service.

The post holder will be responsible for providing effective and efficient administration support to our clinical colleagues.

You will possess excellent communication skills, have proven organisational skills and be able to work on your own initiative.

You will be able to organise and prioritise your own workload, meet set deadlines and balance this with the demands of this diverse and varied role.

We have a part time role available, hours per week, based at our office at West Berkshire Community Hospital, Thatcham

Main duties of the job

Type confidential correspondence, reports and other documentation to a high standard within agreed timescales.

Ensure the efficient and accurate recording of data on all electronic systems.

Establish and maintain appropriate filing systems, including archiving following current legislation.

Access admin shared email and action requests appropriately.

Deal with incoming telephone calls and team voicemail.

General administrative duties as requested by locality team.

Undertake any ad-hoc duties as required by the Service Manager

About us

Berkshire Healthcare NHS Foundation Trust isa specialist mental health and community health services trust. Rated 'outstanding' by the CQC, we're committed to providing the best possible care to people across Berkshire.

We value diversity and are proud to be a Stonewall Top 100 Employer.We work hard to create an inclusive environment where you'll be supported by friendly and professional colleagues to flourish.

Our values at Berkshire Healthcare:

Caring for and about you is our top priority Committed to providing good quality, safe services Working Together with you to develop innovative solutions

We welcome people who share these values to come and work for us.

Benefits of working for us include:

Flexible working options to support work-life balance. 27 days' annual leave rising with service + opportunity to buy and sell Generous NHS pension scheme Excellent learning and career development opportunities 'Cycle to Work' and car leasing scheme Access to a range of wellbeing tools and services Discounts at hundreds of popular retailers and restaurants Staff networks for race, diversity, disabilities and armed forces community to support equality Generous maternity, paternity, adoption and special leave. Free parking across Trust sites Job description

Job responsibilities

The must haves for you to be considered for this role:

Competent in the use of Microsoft Office ( Word, PowerPoint, Excel, and Outlook )

Excellent verbal and written skills

Reliable, flexible and adaptable

For further information about the role, please see attached job description and person specification. We strongly encourage you to review how you meet the criteria in the person specification and write about this point-by-point in your supporting statement for the best chance of being shortlisted. For further application tips see the help with your application document attached once you click apply.

If youre someone who shares our passion for excellence and care, you belong at Berkshire Healthcare

We are committed to equal opportunities and welcome applications from all sections of the community, regardless of any protected characteristics. Reasonable adjustments will be made for disabled applicants where required.

Person Specification

Education/Qualifications/Training

Essential

Good standard of education to GCSE level in English, Maths Good abilities in the use of Microsoft Word, Office, Excel and power point

Continuous Professional Development

Essential

Wiling to undertake further personal and professional development relevant to the role

Previous Experience

Essential

Experience of working with members of the public. Experience of administration duties Experience of working as a member of a Team Experience of working under direction.

Knowledge, Skills & Abilities

Essential

Excellent Interpersonal skills Able to listen well Able to demonstrate empathy with patients/clients, carers and colleagues Able to learn to communicate effectively, particularly where barriers to understanding exist. Good written and spoken English Able to organise workload and manage time Team player Open to change Demonstrate flexibility in a work setting Willingness to learn new skills Self-motivated Demonstrate reliability Computing skills

Additional Requirements

Essential

Aware of the need for confidentiality, privacy and dignity for patients

Additional Requirements

Essential

Aware of diversity in the work place. Able to travel efficiently between multiple sites

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