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Office Administrator
3 weeks ago
**Duties**:Assist the Executive Assistant in the day to day running of both business and family administration - Required to support the Principal and EA of a private property management company on a rural estate in Berkshire**
**Responsibilities**:
Liaise with the Principal and EA to ensure seamless transition for meetings, and family travel, holiday arrangements and business commitments
Arrange and attend meetings to take minutes and to ensure actions points are followed up
Collation of packs, reports and paperwork pertaining to business, developments, foreign assets
Correspondence: responding to invitations, daily post, parcels
Schools liaison: processing school bills, parents’ evenings reminders, extra-curricular / after school activities
Arranging medical/personal appointments
Reclaim medical expenses through private medical cover
Personal shopping for Principal; buying and sourcing items across households
Cars: Liasing with the in-house mechanic to ensure continued tax, servicing, MOTs, insurances are current
Insurances: Liase with CFO on the renewal of household insurance, contents, building, cars, TV, shotgun
Management of household utility bills (gas, water, electricity, telecoms)
Ensure all directories, contact and supplier lists are kept up to date
Keep receipts and inventory of expenditure on accounts and provide weekly to Accounts for auditing and tax compliance
Payroll administration; record holiday and sickness leave
Shoot invitations; diary management, raise invoices, monitor supplies inline with Gamekeeper requests
General administrative support, including filing, scanning, and organising documents
Type and proof-read correspondence, reports, and other documents as needed
Maintain an organised office environment by ordering stationery supplies and keeping inventory of stock levels
**Qualifications**:
- Proven experience in an administrative or office support role
- Strong clerical skills, including excellent phone etiquette and communication skills
- Highly organised with strong attention to detail
- Familiarity with office equipment and computerised systems
- Proficient in using Google Suite for document management and collaboration
- Ability to multitask and prioritise tasks effectively
- Please note that this job description is not exhaustive and additional duties may be assigned as needed.
**Job Types**: Full-time, Permanent
**Salary**: £22,000.00-£25,000.00 per year
**Benefits**:
- Company events
- Company pension
- On-site parking
- Private medical insurance
- Sick pay
Schedule:
- 8 hour shift
- Monday to Friday
Supplemental pay types:
- Performance bonus
Ability to Relocate:
- Thatcham: Relocate before starting work (required)
Work Location: In person
Application deadline: 29/02/2024
Reference ID: Office Administrator
Expected start date: 04/03/2024
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