Home Administrator
3 weeks ago
OUR VISION
To improve the lives of our residents and the communities we serve by consistently delivering special resident experiences and to be the best place to work in the care sector
Main purpose of the role
To provide comprehensive administrative support to the Home Manager and ensure the effective operation of administrative systems and processes.
About The Role
Main duties and responsibilities
1. Responsible for supporting the centralised sales, purchase ledger, and payroll systems by providing accurate information to meet required deadlines
2. Draft standard communications including letters and emails on behalf of the Home Manager
3. Provide first point of telephone and face-to-face contact for visitors and callers to the Home.
4. Devise and maintain databases and spreadsheets
5. Collate statistics and produce reports.
6. Produce documents and presentations from materials provided
7. Responsible for petty cash returns
8. Responsible for the provision of weekly/monthly submissions to the Managing Director or Central Support functions including Finance, HR, Payroll, Legal
9. Assist with the maintenance of effective filing systems including resident files and personnel files for each colleague
10. Assist the Home Manager in all elements of the recruitment process; utilising online recruitment tools, arranging interviews and ensuring all relevant documentary requirements such as references, criminal record checks and other regulatory compliance checks are carried out.
11. Responsible for an organised and effective archiving process, ensuring that files are stored safely and securely and can be easily retrieved
12. Responsible for the opening and redirection of incoming and outgoing mail and email from the Home
13. Attend meetings in the Home, produce complete and accurate notes/formal minutes and co-ordinate the circulation of information and action points immediately following the meeting. Devise and operate admin systems in support of functions within the Home
14. Analyse information and produce reports including complex reports
15. Assist the Home Manager with preparation for regulatory and other inspections and visits
16. Assist the Home Manager with marketing activities, providing initial information and best advice in response to enquiries
Where there is an Administrative Assistant(s) team, the Home Administrator will also be required to:
· Provide on-the-job training
· Promote positive team working
· Provide line management support to Administration Assistants
· Be responsible for own practice and directly managed colleagues
General Responsibilities
· To be responsible for the health, safety and welfare of yourself and others whilst at work, including colleagues, residents and visitors to the Home and for alerting the officers responsible to any hazards or potential risks to health and safety.
· To be fully conversant with the Beaumont policies relating to Safeguarding of Vulnerable Adults and Whistleblowing.
· To ensure compliance with the Beaumont Information Governance Policy, maintaining an appropriate level of confidentiality around issues that may be personal or commercially sensitive.
· Establishing and maintaining positive working relationships both with colleagues, residents, visitors and other health professionals and agencies.
· To act as an ambassador for Beaumont’s Vision and Values.
· To promote equality and diversity at all times and across all work activities.
· To adhere to Beaumont policies and procedures.
· Attend mandatory training days / courses, on or off site, as and when required
· To undertake any other duties and accountabilities which would be lawful, reasonable and appropriate to the role.
Skills Needed
About The Company
Beaumont Care Homes have residential and nursing homes across Northern Ireland; in Belfast, Bangor, Ballymena, Comber, Donaghadee, Dunmurray, Jordanstown, Hillsborough, Holywood, Lisburn, and Newtownabbey – So there’s always a Beaumont Care Home nearby. We aim to provide a safe, clean, relaxed and homely environment for all our residents, where care, well-being and comfort are of prime importance and where our staff feel is the best place to work in the care sector. The atmosphere in all our homes is welcoming and inviting whilst our healthcare staff are professional and ready to care, delivering a home-from-home feeling that helps the transition from home or hospital easier and less stressful. Beaumont Care Home’s staff undergo regular training to guarantee they provide the best one-to-one and person-centred care possible. All our staff are encouraged to develop their skills and continue on a career pathway.As a company, we believe in healthy, homemade food, and our trained chefs prepare tasty, exciting, and appealing meals to various tastes, regardless of appetite or culture.Company Culture
Beaumont Care Homes offer varied activities, from trips out and summer fetes to indoor activities including arts and crafts, pamper sessions and visiting entertainment. As well as visiting dog therapists and other animals, intergenerational activities are encouraged involving local nurseries and schools.Our team of healthcare professionals and the safe, comfortable accommodation at Beaumont Care Homes Support people living with dementia, whilst also providing nursing care along with other specialist care services. We can also offer respite care in our homes.We want people to join Beaumont Care who wish to work with older and vulnerable people. Ideally, we are looking for someone who is caring and has a can-do attitude. Is that person you?Our senior managers have often begun their working life as carers, which we recognise are essential to our service, and then climbed the career ladder to become Home and Regional Managers.Desired Criteria
Required Criteria
Closing DateWednesday 15th May, 2024
-
Welsh Speaking Administrators
4 weeks ago
Bangor, United Kingdom Brook Street Full time**WELSH SPEAKING ADMINISTRATORS** **THIS IS A HYBRID ROLE WORKING MAINLY FROM HOME WITH THE OFFICE BASE AT ST ASAPH, NORTH WALES AND CARDIFF** **An exciting opportunity has arisen for Welsh Speaking Administrators to join a growing and well established organisation to be based mainly from home but working hybrid in their offices either in the St Asaph...
-
Secretary
20 hours ago
Bangor, United Kingdom First Choice Selection Services Full timeSecretary / Administrator required for immediate start in Bangor based Children's home . Role will commence in the next week. Duties will include: Word processing / producing reports, dealing with general administration , team meetings and assisting as part of administration team This role is a temporary full time role for a minimum of 6 months with possible...
-
HR and Training Coordinator
4 weeks ago
Bangor, United Kingdom Flat Fee Recruiter Full time**HR and Training Coordinator**: **Salary**: £27,717 - £30,436 per annum **Town**: Bangor **Closing date**: 21/06/2023 **Cydlynydd Adnoddau Dynol a Hyfforddiant** **£27,717 - £30,436 flwyddyn 37 awr yr wythnos / Bangor / Parhaol** Ni yw Adra. Darparwr cartrefi o safon yng ngogledd Cymru. Nid ydym yn sefydliad sy'n aros yn ei unfan. Dros y...
-
Classroom Assistant
1 month ago
Bangor, United Kingdom Education Authority Full timeJOB PURPOSE Under the direction of the class teacher/outreach teacher/board officer, assist with the educational support and care of the pupils in a designated class or classes, in or outside the classroom. MAIN DUTIES AND RESPONSIBILITIES The precise duties of the post will be determined by the principal. CLASSROOM SUPPORT Assist the teacher in...
-
HR and Training Coordinator
1 month ago
Bangor, United Kingdom Flat Fee Recruiter Full time**HR and Training Coordinator**: **Salary**: £25,641 - £28,250 per annum **Town**: Bangor **Closing date**: 06/03/2023 **Cydlynydd Adnoddau Dynol a Hyfforddiant** **£25,641 - £28,250 flwyddyn 37 awr yr wythnos / Bangor / Parhaol** Ni yw Adra. Darparwr cartrefi o safon yng ngogledd Cymru. Nid ydym yn sefydliad sy'n aros yn ei unfan. Dros y...
-
Dietetic Assistant
1 month ago
Bangor, United Kingdom Betsi Cadwaladr University Health Board Full timeAre you interested in nutrition? Passionate about patient care? Come and join our enthusiastic and friendly team of 30 staff delivering services in acute and primary care and public health. Within this role you will provide support to Dietitians within the department, with time spent across a variety of clinical areas including paediatrics and...
-
Band 2 Receptionist
21 hours ago
Bangor, United Kingdom Kennedy Business Services Ltd Full timeDo you have experience in receptionist roles? Are you proud of your attention to detail and work ethic? In this role, you will provide efficient and effective administrative support to the team. Read on to find out more about this exciting opportunity. Your Duties: Answering incoming phone calls. Opening door for visitors (via button under desk). Greeting...
-
Community Champion
4 weeks ago
Bangor, United Kingdom Supertemps Full timeWould you like to work for one of the region’s leading charities, knowing you are making a real difference to the lives of people by promoting our client’s guidance, support, and intervention services assisting recovery and a healthier way of life? Then this is your opportunity to utilise your charm, sales and organisational skills in a rewarding, full...
-
Paediatric Diabetes Specialist Dietitian
1 month ago
Bangor, United Kingdom Betsi Cadwaladr University Health Board Full timePaediatric Diabetes Specialist Dietitian - (Band 6) Passionate about paediatric diabetes and dietetics? Excited by the opportunity to make a difference to the health of children with excellent dietetic care? Want to live and work in an outstandingly beautiful area with beaches and mountains on your doorstep? As a Paediatric Diabetes Specialist Dietitian,...
-
Accounts Assistant
1 week ago
Bangor, United Kingdom Whytematter Full time**Whytematter **are delighted to be recruiting an Accounts Assistant for a Practical and Ethical Recycling Solutions company that deal with Plastic Waste based in Bangor, Northern Ireland. This is a unique opportunity to join a small, energetic team, that are growing from strength to strength. This role is office based in **Bangor, Co. Down near Bangor...
-
Bangor, United Kingdom Bangor University Full timeApplications are invited for a permanent full time Marketing and Recruitment Clerical Officer role working in the College of Science and Engineering. The appointee will be primarily based in one of the three academic Schools but will have the opportunity to work as part of the wider College Marketing and Recruitment Team in support of cross school...
-
HR and Training Coordinator
4 weeks ago
Bangor, United Kingdom ADRA Full time**Cydlynydd Adnoddau Dynol a Hyfforddiant** **£25,641 - £28,250 flwyddyn 37 awr yr wythnos / Bangor / Parhaol** Ni yw Adra. Darparwr cartrefi o safon yng ngogledd Cymru. Nid ydym yn sefydliad sy'n aros yn ei unfan. Dros y blynyddoedd i ddod byddwn wedi adeiladu nifer sylweddol o gartrefi y tu allan i'r sir, gyda'r uchelgais i fod yn darparu cannoedd fwy...
-
Bangor, United Kingdom Bangor University Full timeApplications are invited for a permanent full time Marketing and Recruitment Clerical Officer role working in the College of Science and Engineering. The appointee will be primarily based in one of the three academic Schools but will have the opportunity to work as part of the wider College Marketing and Recruitment Team in support of cross school...
-
Hotel Receptionist
4 weeks ago
Bangor, United Kingdom Galgorm Collection Full time**JOB TITLE**: Hotel Receptionist **JOB REFERENCE**: REC 02/22 **REPORTING TO**: Accommodation Manager **HOURS**:This position is based on 3- 7 including weekend work. Shift patterns will be 9-hour varied shifts. **LOCATION**: The Old Inn, 15-25 Main Street Crawfordsburn. **SALARY: £11.00 - £12.50 pay scale.** **About the role**: This beautiful hotel...
-
Retail Optical Assistant in Bangor
1 week ago
Bangor, United Kingdom Vision Express Full timeRole overview As a Retail Optical Assistant at Vision Express, you'll assist our customers in finding and selecting eyewear that meets their needs. You'll help with frame adjustments, repairs, and fittings. Additionally, you may perform some pre-screening eye examinations and administrative tasks such as scheduling appointments, supporting the phone lines...
-
Retail Optical Assistant in Bangor
1 week ago
Bangor, United Kingdom Vision Express Full timeRole overview As a Retail Optical Assistant at Vision Express, you'll assist our customers in finding and selecting eyewear that meets their needs. You'll help with frame adjustments, repairs, and fittings. Additionally, you may perform some pre-screening eye examinations and administrative tasks such as scheduling appointments, supporting the...