Company Secretary

3 weeks ago

Belfast, United Kingdom Ocorian Full time
Job Description

Responsible for providing company secretarial services to a portfolio of clients of Ocorian Administration (UK) Ltd. The role will include providing company secretarial services to existing and prospective new funds, both private and listed, working with the relevant listing authorities, and ensuring the compliance with corporate governance codes, principles of best practice and company secretarial procedures.  The role will also involve undertaking work on behalf of other operating companies.

Main Responsibilities

  • To convene, attend board and committee meetings.
  • To liaise with Board members and other relevant parties in respect of meeting arrangements.
  • To manage the timely preparation of agendas, action points and minutes arising from each meetings.
  • To provide company secretarial support for the set-up of corporate entities and LP’s in various jurisdictions as well as maintaining company records, share and registrar functions and system maintenance.
  • To ensure adherence to good corporate governance principles concerning all Company Secretarial matters.
  • To make stock exchange announcements as and when required. 
  • To co-ordinate the preparation of board packs and their timely circulation and dispatch in conjunction with the fund administration teams.
  • To ensure good levels of communication with client teams (all levels of staff).
  • To prepare notices, proxies and other supporting documents for General Meetings, including liaison with relevant legal advisors.
  • To ensure the timely dispatch and collation of proxies where the client entity does not use an external registrar and liaise with the relevant administration team to ensure a quorum is obtained.
  • To liaise with external Registrars in respect of the collation of proxies for relevant client entities.
  • To ensure that statutory filings and payment of relevant fees are completed within statutory time frames.
  • To ensure that databases and Document Management Systems are maintained in accordance with agreed procedures.
  • To maintain the Company Secretarial Meeting Planner and Calendar.
  • To assist in co-ordinating Company Secretarial aspects of new client take-on procedures.
  • To ensure that the funds meet their on-going statutory and regulatory requirements / continuing obligations.
  • To provide other related support services as and when required.

#LI-JM1
#LI-Hybrid


Qualifications

  • At least 2-5 years’ experience working in a Company Secretarial area, fund administration or similar environment.
  • Knowledge of UKLA Listing Rules, MAR and the local regulatory framework.
  • Qualified ICSA (or training toward this qualification) would be an advantage.
  • Good experience of writing concise and accurate minutes.
  • The ability to work under pressure and to deadlines.
  • The ability to gain a good knowledge and awareness of the professional services provided by Ocorian.
  • Very good working knowledge of Microsoft Office, particularly Word, Excel, Adobe, Outlook and other software packages including, Board Intelligence and Virtual Boardroom.
  • A working knowledge and experience of Viewpoint and/or other systems would be desirable.
  • Excellent communication skills and the ability to work well within a team as well as on own initiative.
  • The ability to keep clear and concise records and to add value to the Company Secretarial role.
  • Motivated, efficient and well organised.


Additional Information

All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful.  These are:

  • We are AMBITIOUS – We aim high and are always seeking new ways to delight our people and clients
  • We are AGILE – We act on our initiative to get things done
  • We are COLLABORATIVE – We achieve more working together
  • We are ETHICAL – We behave with integrity at all times

  • Company Secretary

    1 day ago

    Belfast, United Kingdom Inclusion IQ Full time

    Company Secretary Belfast Inclusion IQ is delighted to assist our client, a global leader in corporate and fiduciary services, fund administration, and capital markets as they seek to appoint a Company Secretary to join their growing corporate team. You will join a global organization that has witnessed significant growth and offer extensive employee...

  • Company Secretary

    1 week ago

    Belfast, United Kingdom McGregor Boyall Full time

    **BBBH162980_1710412772** **Posted: 14/03/2024** **£60 - £65 per hour** **Belfast, County Antrim** **Contract** We are hiring an experienced company secretary to join our leading global investment bank based in Belfast for 3-6 months with the possibility of a permanent position. This role will involve assisting the Company Secretarial manager in...

  • Company Secretary

    1 week ago

    Belfast, United Kingdom Hunter Savage Full time

    Lindsey McCracken +07458160131 Job type - PermanentLocation - BelfastEmp. type - Full-time**Company Secretary - private Equity/ Investment Sector** A global leader in corporate and fiduciary services, fund administration and capital markets. Wherever the clients hold financial interests, or however they are structured, they provide compliant, tailored...

  • Company Secretary

    2 months ago

    Belfast, United Kingdom Hunter Savage Full time

    Permanent Full-time Belfast 46580 **Job Title**: Company Secretary (6-Month Fixed-Term Contract) **Top 3 Things to Know About this Job**: - Lucrative Salary Package - Hybrid Working Model - Strong Potential for Permanent Placement **The Role**: - Oversee company compliance with statutory and regulatory requirements - Manage board meetings, including...

  • Company Secretary

    2 months ago

    Belfast, United Kingdom Queen's University Belfast Full time

    QUBIS Ltd are looking for a Company Secretary to provide dedicated governance support to the Company and the Shareholder (and independent advice to board members) and to aid the spinouts in formation and in the establishment of appropriate governance foundations. The Company Secretary will have a report line to the COO (and Chair in respect of the Governance...

  • Company Secretary

    1 week ago

    Belfast, United Kingdom Queen's University Belfast Full time

    QUBIS Ltd are looking for a Company Secretary to provide dedicated governance support to the Company and the Shareholder (and independent advice to board members) and to aid the spinouts in formation and in the establishment of appropriate governance foundations. The Company Secretary will have a report line to the COO (and Chair in respect of the Governance...

  • Assistant Company Secretarial

    3 weeks ago

    Belfast, United Kingdom Hawksford Full time

    Are you up for a new career opportunity? We are looking for an ambitious Assistant Company Secretary to join the Company Secretarial team in our Belfast office. **Job Types**: Full-time, Permanent **Salary**: Up to £40,000.00 per year Schedule: - Monday to Friday Ability to commute/relocate: - Belfast: reliably commute or plan to relocate before...

  • Senior Company Secretary

    3 weeks ago

    Belfast, United Kingdom Diverse Talent Careers Full time

    Senior Company Secretary | Belfast | Hybrid **Diverse Talent **is delighted to be supporting our client, a Fantastic Global organisation that specialises in investment, funds and Accountancy. They are seeking to appoint a **Senior Company Secretary** to join their NI Operations and in return they will be rewarded with an exceptional range of employee...

  • Company Secretary Opportunity

    1 month ago

    Belfast, United Kingdom Waystone Governance Ltd. Full time

    Are you currently completing a degree in Law or Business and are looking to progress your career within the Company Secretarial space upon graduation? We have a fantastic opportunity for a Junior Associate - Company Secretary to join the Company Secretarial Services Team. Reporting to the Manager, you will be responsible for the delivery of services (to...

  • Company Secretary Opportunity

    1 day ago

    Belfast, United Kingdom Waystone Governance Ltd. Full time

    Are you currently completing a degree in Law or Business and are looking to progress your career within the Company Secretarial space upon graduation? We have a fantastic opportunity for a Junior Associate - Company Secretary to join the Company Secretarial Services Team. Reporting to the Manager, you will be responsible for the delivery of services (to...

  • Associate - Company Secretarial

    1 week ago

    Belfast, United Kingdom Waystone Governance Ltd. Full time

    We are growing our CoSec team and we are recruiting for an Associate, Company Secretarial (Funds). **Location**: Hybrid working arrangement with main office based in Belfast, Cashel or Dublin. **Summary**: As an Associate you will provide clients’ with a corporate secretarial service within the framework of the structured finance and funds team and...

  • Associate - Company Secretarial

    2 months ago

    Belfast, United Kingdom Waystone Governance Ltd. Full time

    For over 20 years, Waystone has been at the cutting edge of specialist services for the asset management industry - partnering with institutional investors, investment funds and asset managers. We work with our clients to help build, support, and protect investment structures and strategies worldwide._ - Our success depends upon our ability to attract and...

  • Senior Associate

    1 week ago

    Belfast, United Kingdom Waystone Governance Ltd. Full time

    **Are you looking for a new opportunity to progress your career? Have you 3 years+ relevant experience and are you looking to work in a dynamic role in a progressive organisation?** **Waystone** has a fantastic opportunity for a **Senior Associate in corporate secretarial services.** **Summary**: The Senior Associate role within the Waystone Corporate...

  • Governance Administrator/company Secretarial

    4 days ago

    Belfast, United Kingdom Citi Full time

    **Are you looking for a career move that will put you at the heart of a global financial institution?** This will role will position you with an established Company Secretarial team, based in Belfast, supporting Citibank Europe plc (CEP), which is the European Headquarters for Citi. By Joining Citi, you will become part of a global organization whose...

  • Governance Administrator/Company Secretarial Assistant

    3 weeks ago

    Belfast, United Kingdom Citi Full time

    Are you looking for a career move that will put you at the heart of a global financial institution? This will role will position you with an established Company Secretarial team, based in Belfast, supporting Citibank Europe plc (CEP), which is the European Headquarters for Citi. By Joining Citi, you will become part of a global organization whose...

  • Governance Administrator/Company Secretarial Assistant

    3 weeks ago

    Belfast, United Kingdom 02623 Citibank Europe plc Full time

    Are you looking for a career move that will put you at the heart of a global financial institution? This will role will position you with an established Company Secretarial team, based in Belfast, supporting Citibank Europe plc (CEP), which is the European Headquarters for Citi. By Joining Citi, you will become part of a global organization whose...

  • Governance Administrator/Company Secretarial Assistant

    1 week ago

    Belfast, United Kingdom 02623 Citibank Europe plc Full time

    Are you looking for a career move that will put you at the heart of a global financial institution? This will role will position you with an established Company Secretarial team, based in Belfast, supporting Citibank Europe plc (CEP), which is the European Headquarters for Citi. By Joining Citi, you will become part of a global organization whose...

  • Associate/ Senior Associate

    1 week ago

    Belfast, United Kingdom Waystone Governance Ltd. Full time

    Provide to our clients’ with a corporate secretarial service within the framework of the Corporate Services and funds team. **Key Duties and responsibilities**: - To manage a portfolio of clients to ensure client delivery as a key element. - To meet delivery deadline for preparation of agendas, board packs, minutes and matters arising schedules. -...

  • Governance Administrator/Company Secretarial Assistant

    2 weeks ago

    Belfast, United Kingdom Citigroup Inc. Full time

    Are you looking for a career move that will put you at the heart of a global financial institution? This will role will position you with an established Company Secretarial team, based in Belfast, supporting Citibank Europe plc (CEP), which is the European Headquarters for Citi. By Joining Citi, you will become part of a global organization whose mission...

  • Governance Officer/assistant Company Secretary

    4 days ago

    Belfast, United Kingdom Citi Full time

    **Are you looking for a career move that will put you at the heart of a global financial institution?** This will role will position you with an established Company Secretarial team, based in Belfast, supporting Citibank Europe plc (CEP), which is the European Headquarters for Citi and Citi Depository Services Ireland DAC. By Joining Citi, you will become...