Healthcare Governance Secretary

4 weeks ago

Sheffield, United Kingdom Sheffield Teaching Hospitals NHS Foundation Trust Full time

Job summary

An exciting opportunity has arisen for an enthusiastic and highly motivated individual to join our Governance Team in the GRaDE care group (Gastroenterology & Hepatology, Respiratory and Diabetes & Endocrinology).

You will be providing secretarial support to the Governance Team to assist them in the delivery of an effective Quality Governance Framework and Risk Management Strategy to enhance the quality and safety of the services provided within the care group.

Our expectation is that you will be able to demonstrate competent organisational skills and initiative, prioritising your own work to meet deadlines whilst maintaining the high standards within the department.

Main duties of the job

JOB PURPOSE

To provide comprehensive administrative support to the Healthcare Governance Team within GRaDE. To organise the clinical, administrative and clerical systems which support the Healthcare Governance strategies. Provide a secretarial service to the Medical Governance Leads and Governance Team within GRaDE.

About us

You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes a firm commitment to professional development of it's staff together with the provision of an excellent health and well-being support service.

GRaDE Care Group is comprised of 3 clinical directorates:

Diabetes and Endocrinology Gastroenterology and Hepatology Respiratory Medicine

All three directorates operate on the Northern and Central campus' although the acute admitting base for all of the specialties is at the Northern General Hospital. The Care Group has 11 acute base wards at the Northern General Hospital and one acute and one elective base ward at the Central Campus. Outpatient services operate on both campus' and are supported by the Patient Booking Hub at the Royal Hallamshire Hospital.

Job description

Job responsibilities

Please view the attached Job Description and Person Specification documents for full details regarding this post.

When completing your application please ensure that you clearly demonstrate how you meet the role criteria.

Person Specification

Qualifications

Essential

Typewriting or equivalent Qualification Minimum 3 GCSE at grade C/4 or above, including English Language or equivalent qualifications / experience NVQ3, RSA3, ECDL or equivalent experience or qualifications Good working knowledge of Windows and Microsoft Office

Desirable

Competent and trained on Lorenzo Competent and trained on use of Datix system Competent in use of digital dictation MS Teams, G2 Loggist or willing to complete Loggist training

Experience

Essential

Experience in arranging and co-ordinating multidisciplinary meetings. Formulating agenda and producing accurate minutes. Ability to manage a caseload to meet both internal and external deadlines Experience working in a busy office environment and with an understanding of administrative and clerical procedures Experience of dealing with confidential and personal issues with sensitivity

Desirable

Understanding of medical terminology Meeting with members of the public and patients Relevant experience of working in the NHS in a post requiring administrative, secretarial and office management systems

Further Training

Desirable

Knowledge of the Trust complaints process Knowledge of Information Governance

Special Skills/Aptitudes

Essential

Demonstrate a good understanding of confidentiality and dealing with issues of a sensitive nature. Excellent planning and organisation skills. Flexible approach to work and adaptable to change Good interpersonal skills and the ability to develop relationships with colleagues of different disciplines and levels of seniority Excellent computer skills with demonstrable knowledge and skills using Microsoft Office packages including Outlook, Excel and Word. Ability to work as part of a team and independently with minimal supervision Ability to work as part of a team and independently with minimal supervision Good understanding of confidentiality

Other Factors

Essential

Understanding of the importance of equality and diversity On-going commitment to personal development and improvement

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