Internal Only: Secretary

3 weeks ago


Yate, United Kingdom South Gloucestershire Council Full time

How you'll make a difference

Working in a small and friendly team, you will provide a fully comprehensive administrative support service to the Legal Services Team, who deal with Legal cases and offer advice and support in Planning, Social Services, Enforcement, as well as other departments within the council. You will also support members of the public, professionals, councillors and South Gloucestershire Council officers.

This is a very varied and busy role requiring initiative and the ability to prioritise workloads when presented with conflicting demands, teamwork is key to our success and we take pride in our friendly and welcoming team.

This post is restricted to permanent and temporary employees of South Gloucestershire Council and is being offered as a secondment opportunity for 12 months.

What will you be doing?

On a daily basis you will provide an efficient, fully comprehensive and confidential administrative support to the Legal Services team. In the role you will use a specialist legal case management system (Visual Files) to manage work requests received from officers and you will also process the payment of invoices using Dynamics . You will be communicating with professionals and the courts to file and serve legal documents via a dedicated portal and use specialist software to prepare, update and distribute court bundles. A key part of the role is managing the court diary, scheduling tasks and forward planning work requirements to meet court deadlines. You will act as the first point of contact for emails and calls, redirecting these to the appropriate member of staff. It will be your responsibility to maintain filing for the division, paper and electronic records and indexing systems, ensuring the maintenance of adequate security, particularly of confidential and personal papers. You will also maintain computerised directories, making sure that work is saved and indexed, and back-up of work is undertaken.

What we need from you

We require you to have 3 passes at GCSE including English Language. It is essential that you have good keyboard and typing skills. You must have good IT skills and have a solid knowledge of Microsoft packages. We require you to use your own initiative and to work under pressure, whilst remaining calm and professional, maintaining confidentiality at all times. You must have the ability to multi-task, work to tight deadlines and have a meticulous attention to detail. To be successful in the role we require you to have good interpersonal and teamworking skills.
  • Internal Only

    6 days ago


    Yate, United Kingdom South Gloucestershire Council Full time

    **How you'll make a difference**: *** - You will make a difference as a Finance Officer by supporting the delivery of a range of quality and cost effective financial management and financial support within the children’s department of the council.**This post is restricted to permanent and temporary employees of South Gloucestershire Council only.** **What...

  • Internal Only

    4 weeks ago


    Yate, United Kingdom South Gloucestershire Council Full time

    **How you'll make a difference**: *** - As a Financial Assessment & Benefit Officer you will make a difference by supporting residents, by carrying out financial assessments for clients with assessed care needs identified by the Children, Adults and Health department, making sure that they only pay what they can afford towards the cost of their care and...

  • Internal Only

    4 weeks ago


    Yate, United Kingdom South Gloucestershire Council Full time

    **How you'll make a difference**: *** - The Recruitment Team plays a crucial role is in supporting the wider council to meet its priorities. We provide specialist advice and support to all divisions, helping managers fill vacant roles with the right people, at the right time. Ensuring those we recruit bring with them the skills, knowledge and experience...

  • Internal Only

    4 weeks ago


    Yate, United Kingdom South Gloucestershire Council Full time

    **How you'll make a difference**: *** - You will make a difference as a Senior Finance Officer by providing a range of strategic advice and operational financial support services to Council departments. You will provide comprehensive financial advice and fulfil the statutory obligations of the organization ensuring compliance with accountancy standards and...

  • Internal Only

    10 hours ago


    Yate, United Kingdom South Gloucestershire Council Full time

    **How you'll make a difference**: *** - You will make a difference by being the main point of contact for business organisations, traders, businesses and community groups and will lead High Street initiatives and projects on behalf of the Council as we continue to transform and support our high streets and town centres.**This post is restricted to permanent...

  • Internal Only

    4 weeks ago


    Yate, United Kingdom South Gloucestershire Council Full time

    **How you'll make a difference**: *** In this key role, you will make a difference in the effectiveness of meeting the needs of children and young people with social emotional and mental health (SEMH) needs across our schools. We are passionate about improving outcomes for children and young people, and you will promote the highest possible standards of...

  • Internal Only

    2 weeks ago


    Yate, United Kingdom South Gloucestershire Council Full time

    How you'll make a difference As a Feedback & Information Governance Officer in the Department for People, you will provide a valuable service to our residents in responding to requests for information we hold about them. You will also be helping to resolve the concerns of some of our most vulnerable residents. What will you be doing? You will be...

  • Internal Only

    6 days ago


    Yate, United Kingdom South Gloucestershire Council Full time

    **How you'll make a difference**: *** The Business Support Team collectively provides administrative and financial support to a range of professionals based at any of our four sites: Badminton Road, The Kingswood Centre, Patchway Hub or Kingswood Hub. You will be supporting professionals within Social Care and Preventative Services, as well as Education,...


  • Yate, United Kingdom South Gloucestershire Council Full time

    **How you'll make a difference**: *** - You will be helping to deliver projects and provide project support to project delivery teams that improve the provision of transport within South Gloucestershire and wider area, improving people’s lives and the environment.**This vacancy is restricted to permanent and temporary employees of South Gloucestershire...

  • Internal only

    6 days ago


    Yate, United Kingdom South Gloucestershire Council Full time

    How you'll make a difference The Business Support Team collectively provides administrative and financial support to a range of professionals based at any of our four sites: Badminton Road, The Kingswood Centre, Patchway Hub or Kingswood Hub. You will be supporting professionals within Social Care and Preventative Services, as well as Education,...


  • Yate, United Kingdom South Gloucestershire Council Full time

    **How you'll make a difference**: *** Working within the Children’s Participation Team, you will help to ensure that young people’s voices are heard within the Council, feeding back to senior leaders to improve the services the Council provides. This role will also facilitate young people’s engagement with the Council services. The feedback provided...

  • Internal Only

    6 days ago


    Yate, United Kingdom South Gloucestershire Council Full time

    **How you'll make a difference**: *** The Council is supporting a degree level apprenticeship in Applied Occupational Therapy and is keen to hear from staff working in a relevant role in Adult Social Care who have the commitment and passion to take on the degree and train as Occupational Therapists whilst working at least 30 hours a week, over a four year...

  • Internal Only

    6 days ago


    Yate, United Kingdom South Gloucestershire Council Full time

    **How you'll make a difference**: *** - As an Information Support Officer you are a key point of contact between the Performance & Reporting Team and its customers. You will develop and maintain good working relationships with stakeholders and being proactive in working with frontline teams and managers.**What will you be doing?** - You will be assisting in...


  • Yate, United Kingdom South Gloucestershire Council Full time

    **How you'll make a difference**: *** - You will make a difference as a Grants Support Officer by administering and operating an effective and efficient grants service on behalf of South Gloucestershire Council.**What will you be doing?** - You will be responsible for areas such as the Member Awarded Funding (MAF), Area Wide Grants (AWG), strategic grants...


  • Yate, United Kingdom South Gloucestershire Council Full time

    **How you'll make a difference**: *** As a Technical Project Delivery Officer you will be part of a focused and innovative team working across a number of interesting and essential projects. You’ll make a difference managing elements of technology project delivery that will make a difference for council key workers and our customers and service users...