CAU Support Secretary

1 month ago

Pembury, United Kingdom Maidstone and Tunbridge Wells NHS Trust Full time

Job summary

An exciting opportunity has arisen for a Support Secretary within the Trauma and Orthopaedic Clinical Administration Unit at Tunbridge Wells Hospital. We are looking for an enthusiastic and hard working individual to come and work in our busy team.

We are pleased to be able to offer this position as a full time post and will consider a job share and part time working as well, following flexible working policies.

This role is an audio typing role, so excellent typing skills are a must and a typing test will form part of the interview process, alongside a formal interview.

This particular vacancy will be supporting the Trauma and Orthopaedic service; knowledge of orthopaedic medical terminology will be beneficial however not essential. The ideal candidate will have exceptional secretarial skills and proven experience audio typing with a medical background. The role will also involve assisting the team in booking outpatient clinic appointments so knowledge of appointments, clinics and waiting lists will also be beneficial.

You should demonstrate excellent communication and organisational skills, be self-motivated, able to prioritise a busy workload, work to deadlines, have a flexible approach to duties and hold a relevant secretarial / audio / word-processing qualification ideally with previous NHS /medical experience however this is not essential.

Main duties of the job

A good range of secretarial skills, including knowledge of medical terminology and audio word-processing/typing is required. The ability to organise your day, prioritise your tasks and work as part of a team are also desirable. You should be self-motivated and be able to demonstrate good communication and organisational skills, along with a flexible approach to duties. You should also hold relevant secretarial / audio / word-processing qualification and ideally have previous NHS / medical experience.

About us

Maidstone and Tunbridge Wells NHS Trust is a large acute hospital Trust in the county of Kent.

The Trust provides a full range of general hospital services and some areas of specialist complex care to around 760,000 people living in the south part of West Kent and the north part of East Sussex.

The Trust's core catchment areas are Maidstone and Tunbridge Wells and their surrounding boroughs. We work from two main clinical sites: Maidstone Hospital and Tunbridge Wells Hospital at Pembury. Tunbridge Wells Hospital opened in 2011 and provides single rooms with en-suites for all in-patients - the first of its kind in the country.

We employ more than 7,000 full and part-time staff in a huge range of clinical and non-clinical roles across both of our hospital sites.

Would you like to work flexibly?In the NHS, we are reminded every day of how important life is. As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us, for our patients and for you. Speak to us about how we might be able to accommodate a flexible working arrangement.

Job description

Job responsibilities

Once your pre-employment checks have been completed you will be contacted by Recruitment to arrange your start date which will be in line with one of our Corporate Inductions.

At MTW, we seek to develop a culture where everyone can reach their full potential with opportunities to grow and develop their career. We recognise and value the unique contributions that each of our staff bring, delivering the best quality care and service to our patients. We are committed to being a diverse employer and strive to reflect everyone in our local communities. We welcome applications from people of diverse backgrounds, perspectives and experiences and celebrate the diversity of thought, viewpoints and ideas that will make our Trust the best place to work.

We support our staff with disabilities to ensure they have the adjustments they need to be the best they can be in the workplace. Collaborating with Access to Work means that our staff are assessed by experts in the workplace and we ensure that their recommendations are implemented as quickly as possible. You can find out more here: Access to Work: get support if you have a disability or health condition: What Access to Work is - (

This post forms part of the new Kent and Medway Orthopaedic Centre team at Maidstone Hospital. Over200 new posts will support the new Centre, which is part of a national scheme to deliver more than 50 new surgical hubs across England. The new Centre will open in spring 2024 and treat patients from across the region, increasing the Trusts capacity for planned surgical procedures.

The Centre will contain the latest novel open plan laminar flow theatres; open-plan surgical areas where up to three patients are treated in a dedicated space with a specialised air canopy over each station to prevent the spread of infection. The new facility will also include a 14-bed inpatient ward and a 10-bed day case ward, with recovery, x-ray and therapy space, all within a dedicated elective building.

The Centre willexpand orthopaedic surgical capacity across Kent and Medway, playing an important part in elective recovery and the reduction of patient waiting times across the region.

Interview Date: To be confirmed

Person Specification

Qualifications

Essential

Good standard of general education (at least GCSE level or equivalent) Excellent secretarial and audio-word-processing RSA 2 level qualification Or equivalent experience

Experience/Knowledge

Essential

Previous Secretarial or Administration Experience Significant experience of dealing with the public

Desirable

Medical terminology Knowledge of Allscripts and ERS

Skills

Essential

Excellent computer skills (Word/Excel) /advanced key board skills Excellent interpersonal skills both verbal and written. Able to use initiative and work under pressure. Ability to work with and support colleagues as part of a team. Demonstrates good time management skills. Ability to work within a team environment under pressure; prioritising work. Systematic approach to problem solving

Desirable

Database management Understanding of 18 Week Referral and Cancer Target rules Ability to organise and prioritise own workload Understanding of Health Records legislation

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