Maintenance lead

Job summary

To be responsible for all aspects of the Practices facilities management and premises to ensure the cleanliness, safety and security of the Practice buildings and grounds at all times. To contribute to practice decisions regarding premises management and development.

Knowledge of Mechanical and Electrical systems would be beneficial.

Main duties of the job

Responsible for performing routine building maintenance tasks.

Manage the procurement of equipment, supplies and services within target budgets

Act as the focal point for all repair and maintenance issues and refer them to the Operations Manager, or Cleaners as appropriate.

Ensure minor maintenance issues are dealt with promptly and report to Operations Manager on status of any equipment breakdowns.

Perform minor electrical maintenance to include but not limited to replacement or repair of fixtures ( wall switches and outlets, incandescent and fluorescent bulbs and tubes, sockets, fuses, minor appliances, cords etc) using appropriate hand, power and speciality tools.

Performs minor plumbing maintenance ( replacement or repair of leaks in drains and faucets, unclogging of drains, replacing drain hoses on washers and similar devices, etc.)

Reconfigure, install, position and remount modular offices and space ( furniture, wall panels, work surfaces, storage bins, lighting, file cabinets, etc) to accommodate user needs and maximise office space using various hand, power and specialty tools.

To be responsible for the overall security arrangements of the premises including ensuring that staff are aware of the procedures on security and the use of alarm systems, that there is an appropriate system of key holding management, that periodic reviews off site security are conducted and that appropriate progress is followed through.

About us

Beacon Medical Group Practice is a single practice, Primary Care Network (PCN), providing care to 43,000 patients across Plympton and the South Hams. We are a team of Partners, Salaried GPs, Paramedics, Clinical Pharmacists, Pharmacy Technicians, , Practice and specialist Nurses, HCAs, Phlebotomists, First Contact Physios, Social Prescribers, Advanced Clinical Practitioners, Clinical Practitioners and Administrative support staff. Our mission is to give all our patients the right care, at the right time, in the right place. We are a forward thinking partnership always looking for opportunities to improve services for our patients. We have a good reputation for delivering good healthcare, leading at scale and innovating primary care services. This is a really exciting time to be joining us as we diversify our teams, our partnership and services.

If you join our team; you will receive support, opportunities to grow in your role, training, and work with colleagues who care about you.

Job description

Job responsibilities

Key Responsibilities:

Responsible for performing routine building maintenance tasks. Manage the procurement of equipment, supplies and services within target budgets Act as the focal point for all repair and maintenance issues and refer them to the Operations Manager, or Cleaners as appropriate.

Ensure minor maintenance issues are dealt with promptly and report to Operations Manager on status of any equipment breakdowns.

Perform minor electrical maintenance to include but not limited to replacement or repair of fixtures ( wall switches and outlets, incandescent and fluorescent bulbs and tubes, sockets, fuses, minor appliances, cords etc) using appropriate hand, power and speciality tools.

Performs minor plumbing maintenance ( replacement or repair of leaks in drains and faucets, unclogging of drains, replacing drain hoses on washers and similar devices, etc.)

Reconfigure, install, position and remount modular offices and space ( furniture, wall panels, work surfaces, storage bins, lighting, file cabinets, etc) to accommodate user needs and maximise office space using various hand, power and specialty tools.

To be responsible for the overall security arrangements of the premises including ensuring that staff are aware of the procedures on security and the use of alarm systems, that there is an appropriate system of key holding management, that periodic reviews off site security are conducted and that appropriate progress is followed through.

To review heating, electricity and water usage and to advise the business manager on proposals for energy saving methods. To be responsible for the ordering and checking of invoices, monitoring of budgets and keeping stock records of all equipment and tools within the post holders sphere of responsibility.

To assist the Finance Manager in a regular procurement programme to ensure effective management of contractors/suppliers/maintenance contractors for best value and the right level of requirement.

Respond (on a list basis) to call outs by police and Alarm Company Control during closure periods including nights and weekends. To maintain confidentiality of information acquired in the course of undertaking duties for the practice.

To be responsible for your own continuing self-development, undertaking training as appropriate.

To undertake other duties appropriate to the grading of the post as required. Must be able to work flexible hours.

Planned Maintenance:

To be responsible for ensuring the safe and efficient operation of all premises related mechanical, electrical, heating services and other, including ensuring the completion of all annual portable appliance testing, monitoring and recording of meter readings/returns as required.

To be responsible for the planned and ad hoc maintenance and upkeep of the premises and equipment including the required safety checks.

To liaise with contractors as required. To be responsible for the upkeep of gardens, all weather surfaces and to ensure the maintenance of boundaries, footpaths, roads and rights of way within the practice premises.

Organise maintenance schedules including annual gas service, security and fire assessments, PAT testing etc to comply with current legislation; monthly emergency lighting and fire extinguisher checks, weekly fire alarm tests and legionella testing (monitoring)

Prepares the surfaces and paints various structures and equipment ( walls, doors, restroom facilities, etc.) to preserve wood and metal parts from corrosion and maintain a safe comfortable working environment using various painting equipment and related tools ( rollers, brushes, thinners).

External Contractors:

To assist with all aspects of any building projects and maintenance work undertaken on the practice premises, including acting as a point of contact with regard to liaising with building contractors and monitor work and verify that work has been done satisfactorily.

To determine whether maintenance should be undertaken in-house or by commissioned contract services and to assist in the selection of contract services where appropriate, through consultation with the Finance and Estates manager.

To ensure the maintenance and periodic checking of fire and other safety equipment by specialist contractor. In cooperation with the Fire Service and other contractors, to be responsible for the installation and maintenance of all firefighting and fire alarm systems.

Health and Safety:

Ensure all members of staff comply with the Groups health and safety policy

Carry out risk assessments to comply with current Health and Safety legislation

Ensure any health and safety concerns are reported to the Operations Manager

To be aware of and adhere to applicable practice rules, regulations, legislation and procedures, national legislation (Health and Safety, COSHH, Data Protection).

To take appropriate action to ensure and monitor proper safe levels of lighting, heating and ventilation.

To be responsible for aspects of the practices risk management, including ensuring all necessary tasks for risk assessments are completed as instructed by the Finance and Estates Manager and the necessary checks are in place to meet all audit requirements.

To monitor the safe storage and control of any potentially harmful materials and chemicals used within the practice and ensure that such materials are appropriately marked and signposted.

To ensure that routine health and safety checks are carried out and undertaking responsibility for monitoring first aid and emergency supplies and equipment and maintaining the premises in a safe and healthy condition and to a high standard.

To undertake the operation and periodic checking of the fire alarm system and equipment and to initiate and record regular fire drills.

Equality and Diversity:

The post-holder will support the equality, diversity and rights of patients, carers, and colleagues

Act in a way that recognises the importance of peoples rights, interpreting them in a way that is consistent with group processes and policies and current legislation

Respecting the privacy, dignity, needs and beliefs of patients, carers, and colleagues Behaving in a manner that is welcoming, non-judgemental and respects the individualscircumstances, feelings, priorities, and rights

The details contained in this job description are not exhaustive and may change as the post develops.Governance: Identify and record risks and issues, developing contingency plans with service and contract leads

Ensure the PCN is compliant with health and safety policies and procedures to reflect current best practice Ensure that the PCN board and Clinical director adhere to the governance structure as set out in the network agreement

Confidentiality:

To maintain confidentiality of information acquired in the course of undertaking duties for the practice.

Person Specification

Qualifications

Essential

Basic understanding of electrical, plumbing and carpentry NVQ 3 or City & Guilds level or experience in relevant qualification or similar

Desirable

Experience of working in a Primary Care/NHS environment is desirable NICEIC Certified for electrical installation or to work towards this Gas Safe Registered/ CORGI registered or to develop towards this Continuous professional development

Skills

Essential

Good DIY skills Able to communicate effectively with external agencies and colleagues. Demonstrates a problem solving and decision-making approach to work- look for a win-win outcome Able to work with minimal supervision and direction. Excellent communication skills including ability to listen, to discuss and to inform clearly; ability to record in writing both clearly and accurately Ability to make decisions, use own initiative and be innovative. Self-motivated, reliable and dedicated. Able to work flexibly and adapt to changing operational demands in terms of tasks undertaken. Ability to drive and access to vehicle

Desirable

Ability to keep informed Well-developed interpersonal and influencing skills Access to own tools Understanding of infection control standards

Experience

Essential

2 years maintenance/facilities/estates experience. Knowledge of estates management. Knowledge of Health and Safety, Environmental and Quality Regulations Knowledge of Electrical and plumbing systems. Considerable experience of delivering an excellent service to customers in a pressurised environment with the minimum disruption to daily practice procedures

Desirable

Significant and demonstrable experience in estates/facility maintenance. Understanding of CQC standards

The groups values

Essential

The candidate must demonstrate an understanding of our values.

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