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Corporate Information Administrator
2 months ago
Job summary
The Corporate Information Administrator will support the Head of Corporate Information and Corporate Information Officer to ensure that the Health Board meets its obligations under Freedom of Information and Data Protection legislation, and other requests for information disclosure which fall within the remit of the Corporate Information Team.
Main duties of the job
The postholder will support the Corporate Information Officer by:
Utilising established systems to process timely responses to requests for information, such as those received under the Freedom of Information Act 2000 and Rule 9 of the Inquiry Rules 2006. Maintaining the Health Board's Publication Scheme, including development and maintenance of a disclosure log, as required under the Freedom of Information Act 2000. Supporting the production of compliance and performance reports to inform management. Providing administrative support for meetings of the Health Board's Office of the SIRO (HBOTS), including minute taking, co-ordinating and publishing agendas and papers.The postholder will be required, at times, to provide administrative support and cover across the wider Corporate Business and Corporate Governance Teams to ensure corporate requirements are always maintained.
The ability to speak Welsh is desirable for this role; Welsh and/or English speakers are equally welcome to apply.
About us
Aneurin Bevan University Health Board is a multi-award winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your specialty or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.
We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.
Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. This includes the Grange University Hospital which provides specialist and critical care and is the newest addition to the clinical futures strategy opening in November 2020. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Person Specification
Qualifications and Knowledge
Essential
Knowledge of secretarial or administrative procedures and systems, such as answering queries, progress chasing, task related problem solving, acquired through experience and training to Vocational/NVQ Level 3 or equivalent Knowledge and understanding of NHS Working environment
Desirable
Knowledge and understanding in the principles of the Data Protection Act and Freedom of Information Act
Experience
Essential
Demonstrable experience in an administrative role
Desirable
Previous experience in NHS Information Governance setting
Aptitude and Abilities
Essential
Proficiency in Microsoft office packages ( Outlook, word, excel, powerpoint)
Values
Essential
Ability to work in a team as well as on own initiative