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Assistant to the Executive Assistant to the CEO

2 months ago

Tamworth, United Kingdom Gallagher Full time

Overview

Gallagher Bassett, the United Kingdom's leading provider of claims and risk management services, is currently seeking a highly organised and detail-oriented Administrative Assistant to join our dynamic team. As an Administrative Assistant, you will play a crucial role in providing comprehensive support to our Executive Assistant and ensuring the smooth functioning of our executive office. How you'll make an impact Assist the Executive Assistant in managing daily administrative tasks, including but not limited to managing calendars, scheduling meetings, and coordinating travel arrangements. Perform general administrative duties, such as ordering office supplies, maintaining office equipment, and handling incoming and outgoing mail. Assist in managing and prioritising incoming emails, ensuring urgent matters are addressed promptly. Coordinating and assisting senior executive itineraries (events, hotels, dinners). Assist the Executive Assistant on Events for the executive team and companywide (rugby premiership final/charity events /volunteering). Coordinate and arrange logistics for meetings, conferences, and events, including booking venues, arranging catering, and preparing necessary materials. Act as the point of contact for both internal/external clients and stakeholders. Process and reconcile expense reports. About You Excellent organisational and time management skills, with the ability to prioritise tasks effectively. Strong attention to detail and accuracy in all work. Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent written and verbal communication skills. Proactive. Excellent interpersonal and social skills. Able to operate with diplomacy, tact, and empathy. Excellent problem-solving skills and an outstanding communicator at all levels. Confident managing complex and highly confidential information. Eligible to work in the UK. Compensation and benefits On top of a competitive salary, great teams and exciting career opportunities, we also offer a wide range of benefits. Below are the minimum core benefits you’ll get, depending on your job level these benefits may improve: Minimum of 25 days holiday, plus bank holidays, and the option to ‘buy’ extra days Defined contribution pension scheme, which Gallagher will also contribute to Life insurance, which will pay 4x your basic annual salary, which you can top-up to 10x Income protection, we’ll cover up to 50% of your annual income, with options to top up Health cash plan or Private medical insurance Other benefits include: Three fully paid volunteering days per year Employee Stock Purchase plan, offering company shares at a discount Share incentive plan, HMRC approved, tax effective, stock purchase plan Critical illness cover Discounted gym membership, with over 3,000 gyms nationally Season ticket loan Access to a discounted voucher portal to save money on your weekly shop or next big purchase Emergency back-up family care And many more…