Modern Apprentice: Service Team Assitant

7 months ago

London, United Kingdom Shepherd and Wedderburn Full time

We are currently recruiting for a Modern Apprentice Service Team Assistant to join the facilities team based in our London office. 

The successful candidate will be responsible for co-ordinating and carryout all London print room, reprographic, general facilities tasks; to provide cover junior typing support to the Senior PA’s assisting with document production and basic reception meet and greet tasks.

As a key member of the firms service team the role will require onsite facilities and junior secretarial support to London colleagues as well as daily interaction with clients and colleagues across the business to assist with desk and meeting room bookings. Meet and greet clients and work with building concierge.

Working under the direct supervision of the Office Manager, the Service Team Assistant is responsible for the efficient operation of the day-to-day facilities duties which may include, but is not limited to, the following: replenishing stocks and supplies; facilities and office maintenance including maintenance of equipment and facilities, meeting room set up and catering.

To see the job specification for the role and details on how to apply please follow this link.

Data Protection

Shepherd and Wedderburn is committed to protecting the privacy and security of your personal information that we collect as a "data controller". The information provided by you will be processed in accordance with our GDPR Privacy Notice for Applicants and Work Experience Students. If you are successful in obtaining paid employment with us, we will hold your information in accordance with our Personnel Data Retention Policy, which will be provided to you at the relevant time.

We will process the information you provide solely for the purpose of evaluating your application for employment. The information will be disclosed to the interview panel (if relevant), your line manager (if appointed), and Human Resources staff members. We may contact any references provided for the purposes of discussing your application, and will ask your permission before doing so.

If you provide any information deemed to be “special category” information under the General Data Protection Regulation, we may use this as follows:

We will use information about your disability status to provide appropriate adjustments to the interview process.

We will use any information provided in our diversity monitoring form about your race, colour, nationality, ethnic or national origin, gender identity, gender expression, social mobility background, religious beliefs, sexual orientation, any disability information, age, and marital/civil partnership status to ensure meaningful equal opportunity monitoring and reporting. Any analysis of this data will be done on an anonymous basis.

Should your application be unsuccessful, the information provided will be deleted within 1 year of a decision not to progress your application.

If you have any further questions about how we process and store your information, or your rights in relation to this, please refer to our GDPR Privacy Notice for Applicants and Work Experience Students.

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