Project Coordinator

4 weeks ago

Bristol, United Kingdom Integral UK Ltd Full time

Role Purpose

The Post holder will form part of the Projects team to assist the Operation & Project Managers as well as our clients across the UK Banking Hub nationwide delivery. The main day to day support will focus on the project coordination relating to the project Managers takes and the extended external supply chain. As part of the Support team, you will be able to work in a group or under your own initiative being proactive in your role. This is a key role providing support to the Projects teams and clients where attention to detail, client liaison and management of documentation is paramount, as well as liaising with the other support staff within the teams across the UK

Main Duties and Responsibilities

Positively respond to both our internal and external customers through effective communication and personal accessibility.

Providing excellent customer service, by managing client expectations and ensuring information is communicated between the team and customers.

Liaising with client on a variety of matters and attending to their needs whilst maintaining a strong working relationship.

Achieve results within quality and time restraints.

Perform with an understanding of business requirements and changes and ensuring continuous improvement.

Actively participate in a diverse and effective team.

Convey messages and ideas clearly and openly / Involve people and influence decisions.

To carry out any reasonable request from management.

Understand, anticipate, and deliver customer (internal and external) needs while building effective relationships.

Understand procedures and processes and operate them to the required standard, examples of these are as followed:
Co-ordination of application (checks), raising AFI’s and submitting to client once returned from AR
Obtaining supplier quotes and issue for client approval
Requesting Purchase Orders/Job Numbers from Purchasing Procurement Team
Regular weekly reviews of Invoice Queue (Evo)
Updating the Construction Survey planner with attendance details (also adding into PM’s calendars)
Co-ordination of sub-contractor files (saving in relevant folders etc.)
Occasionally Scheduling Contractors (Where Requested)
Compiling of Weekly Report (Construction Survey Tracker)
Updating Costing Sheet (as/when required)
Weekly report submission to include WIP, Debt, Invoice Pool and OPO updates
Arrange project manager attendance to constructions surveys
Updating system (Evo & Vixen) - Forecasts, addresses, PM's etc
Track contractor SLA's

Aptitudes

Must demonstrate a strong sense of customer focus. Excellent verbal, and good basic standard of written, communication skills Self-motivated and systematic. Results/ task orientated, attention to detail and accuracy. Excellent time management and organisational skills. Commitment to continuous improvement. Ability to work as part of a team, as well as independently.


Core Hours: Monday - Friday Per Day (Excluding Lunch) - TBC

Office based position with hybrid working flexibility

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