Events Manager, Medical

Found in: Talent UK C2 - 2 weeks ago

London, United Kingdom Real Chemistry Full time

It's not every day we have a chance to make the world a healthier place—but here, it’s our way of life. Idealistic? Maybe. Deeply pragmatic? Always. Real Chemistry is a global health innovation company that has carved out its space at the intersection between healthcare, marketing and communications, tech, and the people at the heart of it all. It’s with a great sense of purpose that we work together with brave health and wellness companies to create and inspire healthier, happier, and longer lives. It’s our passion. And if you’re still reading, we’re guessing it might be yours too. We are looking to add to our alchemic mix of more than 2,000 talented professionals. At Real Chemistry, we don’t just wish the world was healthier. We leverage tech, data and creativity to make it so. You in?

Real Chemistry is looking for an Events Manager to join our growing team

Real Chemistry is currently seeking an Events Manager to participate in event management and logistics for cross-functional account teams. They will oversee and own faculty, and delegate management processes to include contracting, invitations, calendar management. The position offers a great opportunity for an individual with a passion for events to work with leading clients in the pharmaceutical, biotechnology, medical devices, and health IT fields.
 

Who’ll Love This Job:

You are passionate about events, specifically within the healthcare industry

You have a driven personality with excellent attention to detail

You enjoy working across multiple accounts and teams working on a variety of projects

You can work and complete tasks independently

You are happy to travel and enjoy onsite management

You are someone who enjoys getting stuck into all elements of a project and helping out within your remit

What You’ll Do:

A mixture of:

event management as part of cross-functional account teams in the running of in-person and virtual projects for clients

supporting with logistical event tasks for account teams where needed

working with other agencies to support successful event delivery

Be a source of event and logistical expertise and knowledge to the accounts teams, advising on processes and best practice for gold standard event delivery

Own faculty and delegate management processes, to include contracting, invitations, and calendar management

Work with 3rd Party suppliers (i.e., production, travel and venue finding companies) as and when necessary

Develop and maintain project timelines

Build sections of/review scopes of work to ensure all events and logistical elements have been considered and are scoped and included accurately

Develop onsite guides to ensure smooth running of events on the day and the Real Chemistry team’s attendance at multiple congresses

Venue and restaurant searching in line with requirements

Ensure accuracy on all third-party platforms

Build relationships with key suppliers to enhance client experience

Ensure all necessary training is complete to comply with regulations

Ensure all finance processes are adhered to where needed; event budgets, approval of 3rd party invoices against purchase orders and reconciling expenses

Identify and understand industry trends to enhance client service delivery

Aware of/learn and implement regulatory requirements and restrictions on venues, engagements, and hospitality in line with industry standards

What You Should Have:

2 years of experience in events

Keen interest in event and meeting management with a passion for the healthcare or related science industry

Experience of the pharmaceutical industry a plus, but not essential

Understanding of budgeting and cost management, and ability to manage third party vendors, brief, liaise and manage costs

Exceptional client services skills - Must be able to take and interrogate a brief and clear and concise written and oral communication skills

Meticulous organisation and prioritisation skills, ability to juggle multiple projects/events in parallel

Collaborative teamwork and stakeholder engagement style

Ability to travel to onsite events internationally

Working with HART: Since the pandemic, we have adapted to how our people told us they want to work. We have offices in cities with many employees and clients – New York, Chicago, Austin, Washington D.C., San Francisco, and London – that serve as hubs where and when they need us, and we encourage employees who live less than a 45-minute commute of a Real Chemistry office to go in at least two days per week. Outside of these offices, we have regions, where people work remotely but come together quarterly for collaboration, culture and learning opportunities. We call this our Hybrid and Regional Teams approach. Real Chemistry believes we are best together – and our workplace strategy fosters connection and collaboration in person – but also supports flexibility for our people.

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