Digital Contracts Manager

2 months ago

Derby, United Kingdom University Hospitals of Derby and Burton NHS Foundation Trust Full time

Job summary

This exciting role reflects our commitment to harnessing the power of digital and data-driven transformation in improving patient care across Derby, Derbyshire, and parts of Staffordshire, whilst providing cost-effective digital solutions to ensure every pound is spent correctly.

Working within a new team and supporting the Head of Digital Strategy, Governance and Risk, you will strategically manage the diverse portfolio of digital contracts, that provide the support and maintenance for UHDBs technical and network services, applications and systems, and hardware by working with our senior leadership team to ensure that the services are deployed effectively and supportive of new and emerging business requirements.

The successful candidate will manage the entire lifecycle of digital and data contracts, including procurement and risk management, and working with procurement colleagues ensure their timely and cost-effective delivery. This will include the procurement of consultancy contracts to support the digital and data transformation programme.

Join us in driving a generational change in patient care delivery, championing digital and data-driven innovation at the heart of our organisation.

Main duties of the job

The post holder will be responsible for leading on supplier contract management within Digital and Data Services managing our current contracts and related commercial administration.

As Digital Contract Manager, work closely with key stakeholders from across Digital and Data Services and Finance teams to develop and manage existing supplier relationships, delivery against KPI's and pro-actively manage the services for UHDB.

Provide contract management for a portfolio of contracts, in excess of £14m annually, for the Digital and Data service, including large, long term, complex contracts, licencing costs and compliance, development contracts with additional 3rd parties, drafting and agreeing Contract Change Requests and larger Contract Change Notes. These cover the business-as-usual managed service contracts and all the new development and change.

Develop and deliver contract life cycle management, systematically and efficiently managing contract creation, execution and critical analysis for maximising operational and financial performance and minimising risk by ensuring accurate service delivery in accordance to contractual SLAs and all renewal certifications are applied in a timely manner to ensure no downtime and full legal and regulatory compliance.

Closing date of applications: 15 August 2024

Interview date: 29 August 2024

About us

As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together

Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.

In return we will offer:

Development opportunities, both professional and leadership development On-going support from recruitment to when you join our team and beyond. Staff benefits including employee assistance programme, discounted gym membership, onsite fitness classes, car schemes

Key Facts:

We see on average 4810 OP appointments a day. We are the 4th busiest Trauma & Orthopaedic outpatients department in England - an average of 2077 per week. An average of 1115 patients are seen in A&Es across our network every day - 3rd largest in the country. Our hospitals admit an average of 195 emergency patients daily. Last year we undertook almost 33,700 planned surgical operations in our 57 operating theatres. We are one of only 7 Trusts nationally with more than 50 operating theatres. We carry out more than 140 elective procedures each working day. UHDB is a research active University Hospital with a large and varied portfolio of clinical trials and research opportunities for all staff. Job description

Job responsibilities

Please see attached Job description and Person Specification. To apply please click APPLY FOR THIS JOB this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account.

Following the recent update on UK immigration policy for those on a Health and Care Visa or Skilled Worker Visa, please click on the link to check your eligibility before applying for this post as we may be unable to provide sponsorship Impacts of the changes to the UK immigration policy | NHS Employers

Manage the supply chain ensuring effective contract management is in place ensuring that good supply chain/service delivery management is implemented over the duration of the contract.

Responsible for dealing with highly complex commercial issues as they arise and leading commercial engagement in any disputes raised. Responding to, supporting or escalating queries regarding contract interpretation. Escalation will be through governance reporting and to the Executive Chief Digital Information Officer.

The post holder will be required to negotiate and resolve contentious issues with the suppliers and managing the expectation of internal colleagues about what services should be provided by the supplier.

Develop and apply analytical approaches and best practices in the formulation of solutions and implementation of contracts.

Ensure value for money with key emphasis on service quality and cost. All costs associated with the contract must be taken into consideration, including set up costs, recurring costs, fixed costs and unit costs.

Assess, enhance, and control supplier change control note costs across all works and ensure robust, accurate and standardised reporting back into the business to help monitor commercial risk and cost per premise.

Whilst the post holder has no discretionary budget allocation, the contractual budget oversight for Digital and Data Services is in excess of £14 million.

The post holder has responsibility to ensure spend is contained within the agreed contractual arrangements and that any incremental, annual inflation-based costs are in accordance with the contractual agreement and managed through with Finance.

All contracts for Digital and Data Services will be managed by the Contracts Manager.

All procurement tendering will be managed by the Contracts Manager, in conjunction with the organisations Procurement Team.

Person Specification

Education, Training and Qualifications CPD Requirements

Essential

Educated to degree level or equivalent or be able to demonstrate an equivalent level of knowledge Project management qualification or project experience to master's level or equivalent

Experience & Knowledge

Essential

Additional proven knowledge and experience of contract management within the NHS or healthcare sector, including experience of dealing with the NHS Standard Contract and/or applying legislation/policies affecting contracts A strong relationship builder and be able to demonstrate this experience of delivery across the public sector contracts Experience of managing multiple competing priorities and delivering the best results from them

Skills and Ability

Essential

Excellent high level verbal and written communication skills, including the ability to simplify and communicate complexity Highly developed influencing, negotiating and facilitation skills

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