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Facilities Supervisor

4 months ago

Wellingborough, United Kingdom Multi-Trades Recruitment Full time
Multi-Trades Recruitment is looking for an experienced facilities supervisor to work with a school in Wellingborough
Northamptonshire, NN8 2LA.

Job Purpose:To ensure the security, care and availability of the building, furniture, fittings and equipment: to ensure a satisfactory physical environment and to promote the efficient use of the assets to support the objectives of the Trust. Main Areas Of Responsibility:

Core Tasks:
  • Security.
  • Health and Safety.
  • Porterage and Maintenance.
  • Grounds Maintenance.
  • Environmental Management.
  • Cleaning Responsibilities.
  • Transport/Vehicles.
  • Use of Facilities out of Hours.
  • Location.
  • Other Duties.
 Security:
  • Ensure the buildings are locked and unlocked at appropriate times (including daily opening and closing); setting and disarming of alarm systems.
  • As a primary key holder be prepared to attend outside of normal working hours as and when required.
  • Key-cutting control as directed by Chief Operating Officer 
  • Ensure internal security procedures are adhered to; reporting any issues to the Chief Operating Officer 
  • Monitor traffic in the car park including adherence to Trust rules. Regularly assess and review traffic & parking policy to ensure optimal safety.
  • Regularly walk around all buildings to monitor maintenance standards, lighting and heating use and that windows and doors are secured. Report and act upon any issues with the appropriate staff.
  • Be vigilant of any strangers on site, challenge all visitors and report as necessary.
  • Ensure the Trust sites are secured at the end of the day including windows, exit doors, and gates and re-alarm the system at the end of the normal school working day.
  • Make sure that keys and locks work and are maintained.
  • Keep an accurate record of key holders.
  • Keep an accurate record of system users for the alarm.
  • Provide safe access to buildings and classrooms in the event of snow, minor floods and similar emergency situations.
  • Initiate the necessary procedures quickly and accurately relating to the emergency services, e.g. Police, Fire, Gas and Electricity Board.

Health and Safety:
  • Test fire alarm call points weekly and regularly check other fire equipment e.g. extinguishers for damage or expiration; change batteries in detection equipment as required; maintain logs of all checks. Liaise with the fire and security contractors to arrange for servicing and repairs.
  • Ensure actions from the Annual Fire Risk Assessment are completed
  • Provide safe access to buildings and classrooms in the event of snow, minor floods and similar emergency situations.
  • Initiate the necessary procedures quickly and accurately relating to the emergency services, e.g. Police, Fire, Gas and Electricity Board.
  • Ensure effective lettings; clients are to be briefed on fire safety and evacuation, the premises are cleaned as required and the site is secure. Some evening and weekend cover will be required in connection with Trust events and lettings.
  • Carry out weekly inspections of all outdoor play equipment and make good any faults found.
  • Manage all contractors on site, ensuring that all health and safety requirements are met, monitor their performance and inspect completed work.
  • Carry out weekly inspections of Trust Facilities and rectify any easily solved H&S problems. 
  • Ensure appropriate Legionella checks are carried out and recorded. Review Legionella Risk Assessment and identify actions required. 
  • Responsible person in regard to Asbestos, Fire, COSHH and Legionella
  • Participate in the continuing development of robust, transparent health and safety systems and procedures.
  • Ensure compliance with Control Of Substances Hazardous to Health
  • Regulations and if unsure seek advice from the Chief Operating Officer
 Porterage and Maintenance:
  • Transfer goods and materials delivered to the Trust to appropriate locations around the site. Assist with assembly of goods received where necessary and report any defects.
  • Regularly set out and clear away furniture, equipment and other items when required.
  • Monitor stock levels as appropriate.
  • Ensure health and safety policies are followed in terms of hazards and exits and entrances are kept clear for the safe use and passage of all users. 
  • Carry out duties in accordance with the Trust's Health and Safety Policy.
  • Set out and move furniture and equipment as directed by the line manager or teaching staff so that they can deliver teaching activities.
  • Perform minor maintenance and repairs to plant, equipment, furniture and the fabric of the building using the electronic maintenance system to record such works.
  • Report defects in fabric, equipment, etc., to the line manager and when so authorised, arrange for outside contractors to undertake necessary maintenance or repairs.
  • Monitor contract work and quality control.
  • Carry out PAT testing as per schedule and record it on the electronic system.
  • Assist administrator in maintaining the Academy’s asset register by reporting all equipment and furniture movement.
  • Replace lamps and domestic fuses as required.
  • Purchase materials for minor repairs 
 Grounds Maintenance:
  • Oversee the grounds maintenance works whilst contractors are on site.
  • Maintained grass areas and carried out line marking as directed.
  • Trim or prune as appropriate all the trees and shrubs around the site. Remove weeds from fences along the frontage of the Academy grounds and from beds and gravelled areas.
  • Ensure that all hard areas, play areas, drives, surrounds and gardens are kept neat and tidy and free from litter, etc.
  • Clear leaves, moss and detritus as appropriate.
  • Clean and clear all drains and gullies to ensure effective and healthy operation.
 Environmental Management: 
  • Clean up, effect minor repairs and make good following minor emergency situations such as spillages or breakages.
  • Arrange the safe disposal of all waste materials and of furniture and equipment beyond repair. Ensure the safe and hygienic condition of the waste collection point.
  • Ensure that all cleaning fluids, equipment and other possible hazardous materials are safely stored and handled in accordance with proper procedures. Ensure that combustible materials are stored appropriately and that combustible waste is not allowed to accumulate.
  • Subject to reasonable access, ensure that all gullies, gutters and rainwater pipes are cleared and free running.
  • Ensure that all emergency exits are in good working order and kept free from obstruction.
  • Ensure that the main pathways are kept clear of snow, ice and obstructions, and apply grit/salt as appropriate.
  • Manage the Trust's heating Systems under HSE guidance using TREND where applicable, ensuring during closures the energy efficiency is applied. Synchronise clocks, time switches etc., as required.
 Cleaning Responsibilities:
  • Maintain the cleanliness and upkeep of the Trust premises during Trust closures.
  • To ensure that washroom facilities/toilet areas are regularly inspected to maintain a high standard of cleanliness and that they are maintained with an adequate supply of soap, and toilet rolls.
  • Be the first point of contact whilst the cleaning contractors are on site.
  • To ensure that all Site Equipment and cleaning equipment is in a safe and working condition.
  • Ensure litter bins are emptied as required and your academies are litter-free
  • Carry out internal/external window cleaning where required
  • To clean up and dispose of any spillage and all forms of bodily waste as soon as possible and in accordance with Health & Safety guidelines.

Transport/Vehicles:
  • Undertake driving duties or maintenance of the Academy vehicles as directed.
 Use of Facilities out of normal working hours:
  • Liaise with the Chief Operating Officer over the use of the Trusts facilities out of hours.
  • Supervise lettings, ensuring that users are aware of emergency procedures, Health & Safety considerations, and the Governors’ policy concerning lettings, with particular regard to the prohibition of smoking on the premises.
  • Ensure that all facilities are in a clean and acceptable state prior to the letting and that they are returned in a similar condition.
  • Ensure that the premises are secure and all lights extinguished after any external use.

Location:
  • Your principal place of work will be Friars Academy but you may be required to work on occasion at other academies/schools within Friars Multi Academy Trust.
 Other Duties:
  • Responsibility for safeguarding and promoting the welfare of pupils at the trust academy/school.
  • The Trust has a commitment to be inclusive in terms of ethnicity, gender, disability, social background and academic ability and expects all staff to share this responsibility.
  • Share and actively promote the Trust’s commitment to promoting equal opportunities and tackling discrimination.
  • In the interest of effective working, the major tasks may be reviewed from time-to-time to reflect changing needs and circumstances.
  • Demonstrate a commitment to personal and professional development by attending related courses, workshops or seminars.
  • Ensure that reasonable care is taken at all times for the health, safety and welfare of yourself and other persons, and comply with policies and procedures relating to health and safety within the trust/academy/school.
  • To carry out other relevant duties as may be reasonably requested by the Senior Leadership Team commensurate with the pay and grade of the post.