Personal Assistant

2 weeks ago

Scunthorpe, United Kingdom Rotherham Doncaster and South Humber NHSFT Full time

Job summary

The post holder will be proactive in organising the full range of administrative/secretarial support to the Care Group Senior Leadership Team: Care Group Director, Associate Nurse Director, Associate Medical Director, Consultant Clinical Psychologist & Associate Director for Psychological Professionals and Deputy Care Group Director maintaining the highest degree of confidentially at all times.

Main duties of the job

Ensure the provision of a comprehensive administrative / secretarial service to the Care Group SLT Produce confidential correspondence, reports, presentations, minutes and agenda, etc Create databases and spread sheets as required. Ensure copying and distribution of relevant documentation is undertaken in a timely manner Oversee the receipt and recording of incoming correspondence and emails Identify urgent matters and bring them to the attention of relevant managers Respond to correspondence as required and action responses to routine mail as appropriate Arrange and minute meetings as requested by the Care Group SLT Maintain and develop department filing, archiving and records systems Devise procedures to cover administration processes. Ensure effective use of the department 'bring forward/reminder' system Use of information systems to monitor training requirements of the department and record staff absences Act as first point of contact for the Care Group SLT Assess appropriate referral / action in the absence of senior colleagues Initiate action behalf of the Care Group SLT in response to enquiries Email and diary management and co-ordination for Care Group SLT Setting up meetings and sub groups as directed Liaise with colleagues, managers and external agencies in respect of the day to day business of the North Lincs Care Group Book courses, workshops, conferences Liaise with support staff

About us

Rotherham Doncaster and South Humber NHS Foundation Trust (RDaSH) employ around 3700 talented colleagues who are very much appreciated, valued, and respected.

We have a wide portfolio which includes mental health, physical health, learning disability and drug and alcohol services.

We are passionate about enhancing the quality of our service and we work hard to attract and select the right colleagues for our organisation. Our goal is to employ those who share our passion for providing first class care while remaining committed to our vision and values.

To find out more about working for RDaSH and the fantastic benefits we offer visit our website:

Job description

Job responsibilities

Please view the attached job description and person specification to view the full details about the role

Person Specification

Qualifications

Essential

5 GCSE's including English or equivalent standard of education with the emphasis on numeracy and literacy

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