Executive Assistant to the Diocesan Secretary, Ely Diocesan Board of Finance

Found in: Talent UK C2 - 2 weeks ago

Barton, United Kingdom Diocese of Ely Full time

The Ely Diocesan Board of Finance (EDBF) seeks an Executive Assistant to support the Diocesan Secretary in all administrative areas.

Role Description

To support the administrative and operational functions of the Diocesan Office Point of contact for Diocesan Secretary To manage the Diocesan Secretary’s office, ensuring efficiency and the full range of secretarial and support services including Diocesan Secretary’s diary management, correspondence and administration; to arrange meetings, coordinate and preparation of meeting agenda and papers To liaise with Bishops’ and Archdeacons’ offices, and with Ely Cathedral To support the work of the Diocesan Synod, its Boards and Committees attending agenda planning meetings as required, booking venues for face to face meetings, event management, hospitality. To manage the administration of Synodical elections, membership and committees – organising meetings, preparation and distribution of paperwork To act as Clerk for Diocesan Synod and Bishop’s Council, plus sensitive and confidential meetings – preparation of agenda and papers, distribution and production of minutes Line management of Administrative Assistant and Database Officer (team meetings, annual appraisals, performance reviews, day to day oversight of roles) To analyse data, research for and prepare reports To work closely with Diocesan HR consultants To work closely with Diocesan GDPR consultants To organise and administer all-staff events (Zooms, training, social) To maintain confidential staff records on BrightHR (electronic staff management system) To coordinate staff appraisals (annual and bi-annual) To organise staff induction process for new staff members To prepare the Annual Calendar of Meetings, liaising with Bishop of Ely’s office, Heads of Department and other staff Maintaining public relations with key stakeholders, internal and external.

General Responsibilities

Required to undertake other duties and responsibilities commensurate with the level and scope of the post. This job description may be amended to meet the changing needs of the Diocese following appropriate consultation

Skills and Experience

Essential

Several years of relevant senior administrative/secretarial experience Ability to manage a complex workload with minimal supervision; multi-tasker with a “can do” approach Ability to take initiative A pro-active approach to problem solving Ability to build and maintain relationships at all levels, internally and externally Experience of handling strictly confidential information; discretion and sensitivity essential Excellent interpersonal skills and the ability to deal with people at all levels Advanced knowledge of and competency with Microsoft Office, electronic meetings (Zoom and Microsoft Teams) Excellent planning and organising skills Excellent verbal and written communication skills Strong literacy and numeracy skills Organised and methodical Punctuality and reliability essential Accuracy and attention to detail Calm and professional disposition Willing to accept responsibility and be front facing Clean driving licence and access to own transport

Desirable

Experience in supporting and administering governing bodies An understanding of, and an appreciation for, the Christian ethos and values An understanding of the life and work of the Church of England Degree or education beyond A levels or equivalent Creative thinking and problem solving skills

Terms and Conditions

Salary: £32,000 (dependent on experience, negotiable for an exceptional candidate). Working hours: full-time (35 hours per week), within a standard 9am-5pm, Monday-Friday. There will be occasional evening and weekend work when supporting Board and Committee meetings as necessary, with time offered off in-lieu. Pension: Membership of The Church Workers Pension Fund (non-contributory) Employer: Ely Diocesan Board of Finance (EDBF). Location: Office based in the Ely area, with flexibility for some home working.

Application Process and

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