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Project Administrator

3 months ago

Cardiff, United Kingdom Velindre Cancer Centre Full time

Job summary

Velindre Cancer Centre (VCC) is a core service of the Trust, and one of the leading non-invasive oncology centres in the UK. The planning of the change work programmes, considering what happens and in what order, monitoring progress and managing risk will be co-ordinated through a programme management approach through the VCC Programme Management Office (PMO).

We are seeking to appoint a Project Administrator who will play a crucial role in supporting and providing high quality organisational, project administration to the VCC PMO. This post will give the successful candidate the opportunity to develop the necessary skills and competencies to progress with a career in project and programme management.

This post is fixed term/secondment for 12 months to meet the needs of the service. If you are interested in applying for the secondment position, you must obtain permission from your current line manager prior to applying for this post.

Main duties of the job

Under the direction of the VCC Programme Manager, the Project Administrator will be responsible for ensuring the effective co-ordination of a range of projects that support the work of the overall VCC PMO.

The post holder will support and provide day-to-day monitoring to facilitate the successful planning and delivery of change work programmes across all service areas within VCC.

Importantly this will include administration of the project files and to help ensure that projects remain on track to produce the required outcomes, to the required standard of quality and within the specified constraints of time and cost.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

About us

Here at Velindre University NHS Trust we are extremely proud of the specialist services we provide across the whole of Wales in ourcutting-edge Velindre Cancer Centre and ouraward-winning Welsh Blood Service , as well as the expertise of our corporate functions that bring the two divisions together. We are also fortunate to host the NHS Wales Shared Services Partnership and Health Technology Wales and have developed strong partnership working with these expert services.

Formed in 1999, the Trust has a dedicated workforce that continuously strives to apply the key principles of value based healthcare through a wide array of roles. We play a vital role in the communities we support and have ambitious plans for the future to continue to improve the services we deliver. We strive to maintain our core values in everything we do by being; accountable, bold, caring and dynamic, and ensuring the best possible care for our patients and donors.

If you want to work for an organisation that prides itself on making a real difference and offers exciting career opportunities then Velindre University NHS Trust is the place for you.

Visit our website to find out more

Job description

Job responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

Person Specification

Qualifications and Knowledge

Essential

Educated to Diploma Level in relevant subject or equivalent experience Evidence of continued professional development Knowledge of change or project management methodologies

Desirable

Specialist project knowledge and experience ( PRINCE 2 or equivalent project management or willing to work towards)

Experience

Essential

Demonstrable experience in an administrative role Good knowledge of Computer skills, and Microsoft Office Suite, with the ability to master new applications Experience of preparing and presenting reports Experience of analysing complex information to aid decision making Extensive experience of all office procedures, working in a busy office environment Knowledge or experience of change management / project management methodologies. Demonstrable proven organisational and time management skills. Experience of transcribing and minute taking

Desirable

Experience of working in health care Budget monitoring Experience of working at a senior administrative or project planning level within the NHS or similar organisation

Skills and Attributes

Essential

Technically competent in the use of Microsoft software programmes with the ability to master new applications. Ability to communicate with managers and staff at all levels of the organisation Good communication and presentation skills Good organisation skills Ability to influence Ability to develop and maintain effective working relationships with Project team Ability to work autonomously and as part of a team Ability to manage own workload and prioritise against conflicting demands from the project Ability to problem solving in a project management environment. Ability to take minutes and draft reports

Desirable

Welsh Speaker

Values/Other

Essential

Emotional resilience to respond positively in challenging circumstances. Proactive confident approach and excellent interpersonal skills. Tenacious, demonstrates drive, enthusiasm and stamina to achieve goals and see things through Demonstrated capabilities to manage own workload and make informed decisions, working to tight and often changing timescales Flexible approach to work and able to work outside normal office hours as required Ability to travel independently between sites and across a wide geographical area. Self-awareness

Desirable

Positive outlook on training initiatives